--- title: "CR-H0434 Provision & Installation of Floor Coverings Contract 2020-24" ocid: "ocds-r6ebe6-0000615828" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000615828" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000615828.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000615828.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "HANOVER (SCOTLAND) HOUSING ASSOCIATION" published: "2020-11-05" --- # CR-H0434 Provision & Installation of Floor Coverings Contract 2020-24 Buyer: HANOVER (SCOTLAND) HOUSING ASSOCIATION Current stage: Award OCID: ocds-r6ebe6-0000615828 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000615828) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000615828.json) ## Summary The Hanover (Scotland) Housing Association is undertaking a public procurement process for the “CR-H0434 Provision & Installation of Floor Coverings Contract 2020-24”, aimed at supplying and installing flooring across approximately 164 developments throughout Scotland. The procurement method is an open procedure, currently in the award stage, with key contracts signed on 5th November 2020. The geographical focus includes the East, North, and West areas of Scotland, with an estimated contract value of £92,975 per area. Contractors are invited to specify the lots they wish to bid for, with options to adjust ongoing arrangements based on the developments' requirements. This contract presents significant opportunities for businesses involved in flooring supply and installation, particularly those with experience in communal living spaces. Contractors who can demonstrate capabilities in project management, eco-friendly materials, and effective tenant engagement would be well-positioned to compete. Small and medium-sized enterprises, as well as larger firms with expertise in residential renovations and community-focused projects, may find this an attractive opportunity to expand their portfolio within the housing amenities sector. ## Notice The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Please state which Lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission. ### Lot Information North Area REQUIREMENT Supply, deliver & install flooring to internal areas as instructed. Provision of quarterly spend reports by development and by product category. Provision of price and product updates. Deliveries and fittings by pre-arrangement - on-site staff are available during certain "core" hours only which vary depending on the number of units within each development. Tenant consultation must be carried out, when choosing flooring. Provision of reasonable sized samples to allow tenant consultation for each project when choosing flooring. Liaison with development managers is required to facilitate this. Provision of a reverse logistics approach for removal of old flooring and its disposal or recycling in accordance with the appropriate environmental regulations and legislation. Provision of a nominated point of contact to provide a support link between development and supplier to deal with order or delivery anomalies as they occur. Provision of customer satisfaction surveys to capture feedback of the service from both a staff and tenant perspective. Provision of storage capacity of orders pre-delivery. Provision of a flooring repairs service Attendance at regular contract and service delivery review meetings to be held at Hanover's head office in Edinburgh. Carry out any repairs or preparation required to sub floor before the laying of new flooring. This includes but is not restricted to screed or fitting a base plywood floor as appropriate and identified in the site survey.. Should a tenderer wish to go for more than one lot, a single ESPD would cover all Lots. NOTE: any subcontractors would have to submit an individual ESPD per contractor. Options: The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Renewal: The service will be required from 1 May 2020 and be for one year initially with an option to extend year on year for a further 3 years, dependent on satisfactory performance until 30 April 2024. CR-H0434 - Provision & Installation of Floor Coverings 2020-24 The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Please state which Lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.. Should a tenderer wish to go for more than one lot, a single ESPD would cover all Lots. NOTE: any subcontractors would have to submit an individual ESPD per contractor. Options: The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Renewal: 13. The service will be required from 1 May 2020 and be for one year initially with an option to extend year on year for a further 3 years, dependent on satisfactory performance until 30 April 2024. East Area The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Please state which Lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.. Should a tenderer wish to go for more than one lot, a single ESPD would cover all Lots. NOTE: any subcontractors would have to submit an individual ESPD per contractor. Options: Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Please state which Lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission. Renewal: The service will be required from 1 May 2020 and be for one year initially with an option to extend year on year for a further 3 years, dependent on satisfactory performance until 30 April 2024. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV399163 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Nov 2020 | | Submission deadline | 25 Mar 2020 | | Future notice date | Not specified | | Award date | 5 Nov 2020 | | Contract period | 1 May 2020 - 30 Apr 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £935,700 | | Lots value | £935,700 | | Awards value | Not specified | | Contracts value | £92,975 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | HANOVER (SCOTLAND) HOUSING ASSOCIATION | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH7 4NS | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Leith Walk | | Westminster constituency | Edinburgh North and Leith | | Delivery location | TLM5 North Eastern Scotland, TLM7 Eastern Scotland, TLM8 West Central Scotland | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | GORDON AND HALLIDAY | ## CPV Codes ### Divisions - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) ### Codes - 44112200 - Floor coverings ## Release History - 5 Nov 2020 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV399163 - 24 Feb 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB381933 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB381933&idx=3 4th March 2020 - CR-H0434 - Flooring Cost Matrix - Doc 3 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB381933&idx=6 4th March 2020 - CR-H0434 - Flooring Cost Matrix - Doc 3 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB381933&idx=1 26th February 2020 - CR-H0434 - Appendix 1 Geographic Lots - Doc 1 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB381933&idx=2 26th February 2020 - CR-H0434 - ESPD Floor coverings - Doc 2 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB381933&idx=4 26th February 2020 - CR-H0434 - ITT - Provision of Floor Coverings 202024 - Doc 4 - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB381933&idx=5 26th February 2020 - CR-H0434 Terms and Conditions for suppliers Doc 5 - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB381933 CR-H0434 Provision & Installation of Floor Coverings Contract 2020-24 - The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Please state which Lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV399163 CR-H0434 Provision & Installation of Floor Coverings Contract 2020-24 - The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract. Please state which Lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission. ## Notice URLs - http:// - http://www.hanover.scot - http://www.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000615828 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000615828. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000615828.json.