---
title: "LIT0638 Sprinkler Systems Servicing and Maintenance"
ocid: "ocds-r6ebe6-0000617728"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000617728"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000617728.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000617728.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2021-02-24"
---

# LIT0638 Sprinkler Systems Servicing and Maintenance

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000617728

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## Summary

The University of Edinburgh is conducting a procurement process titled "LIT0638 Sprinkler Systems Servicing and Maintenance." This tender falls under the education sector and is located in Edinburgh, Scotland. Currently in the planning stage, the tender is set to open for bids, with submissions due by 19th October 2020. An open procurement method will be utilised, allowing for broader participation by suppliers.

This tender presents significant opportunities for businesses specialised in fire safety and maintenance services, particularly those certified by the British Automatic Fire Sprinkler Association or equivalent, and holding necessary LPCB certifications. Companies capable of comprehensive sprinkler system servicing, inspection, and compliance with UK fire safety regulations are particularly well-suited to compete. Given that the associated contract value is anticipated to be substantial, businesses in this domain may leverage this opportunity for growth and service expansion within the education sector.

## Notice

The University of Edinburgh will be going out to tender in the next month looking to procure the services of a single supplier to provide comprehensive inspection, maintenance and reactive works covering the sprinkler fire protection systems located in various buildings throughout the University's Estate. All works will need to be carried out in line with the University's schedules, the manufacturer's recommendations and in accordance with BS EN 12845, BS 9251 2014 and BS 9252 2011. The selected supplier is required to be a member of the British Automatic Fire Sprinkler Association (BAFSA) or equivalent and certified (listed) by the LPCB at Level 3 (minimum) under the LPS 1048 scheme for the approval of Sprinkler System Contractors in the UK and Ireland. The University of Edinburgh has four buildings which are equipped with sprinkler fire protection systems and a single water mist fire suppression system installed at one premise. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the tender in PCS-T.

### Lot Information

Lot 1

It is proposed this procurement will be conducted through the use of the Open Procedure. The evaluation will be contain three stages as follows Stage 1 - the ESPD will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. There is also a requirement to meet Technical Minimum Standards located in the Technical Questionnaire of PCS-T . These 3 questions are Pass/Fail criteria relating to firstly technical and professional ability, secondly relevant qualifications, continued professional development and competence and thirdly member of the British Automatic Fire Sprinkler Association (BAFSA) or equivalent and certification (listed) by the LPCB at Level 3 (minimum) (LPS 1048 Requirements for the approval of Sprinkler System Contractors in the UK and Ireland). Stage 2 - Technical (Quality) questions are allocated a total weighting of 80 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Bids will be required to achieve a minimum technical threshold score of 50 percent or more of the technical score (80 percent) in order to progress to the final stage of evaluation. Stage 3 - the Commercial (Price) questions are allocated a total weighting of 20 percent. The bidder who submits the lowest price will be awarded the maximum score (20 percent) and all other bids awarded a score pro rata, in relation to the lowest bid. Both Technical & Commercial scores will be added together at the end of the evaluation process to calculate the most economically advantageous tender.. Please note Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: Option to extend for a period of up to a further 24 months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB407830 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Feb 2021 |
| Submission deadline | 19 Oct 2020 |
| Future notice date | 20 Apr 2020 |
| Award date | 2 Feb 2021 |
| Contract period | Not specified |
| Recurrence | Six months prior to contract expiry date. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £120,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TYCO FIRE AND INTEGRATED SOLUTIONS |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 24 Feb 2021 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB407830
- 18 Sep 2020 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395111
- 10 Mar 2020 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR383228

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR383228
  LIT0638 Sprinkler Systems Servicing and Maintenance - The University of Edinburgh will be going out to tender in the next month looking to procure the services of a single supplier to provide comprehensive inspection, maintenance and reactive works covering the sprinkler fire protection systems located in various buildings throughout the University's Estate. All works will need to be carried out in line with the University's schedules, the manufacturer's recommendations and in accordance with BS EN 12845, BS 9251: 2014 and BS 9252: 2011. The selected supplier is required to be a member of the British Automatic Fire Sprinkler Association (BAFSA) and certified (listed) by the LPCB at Level 3 (minimum) under the LPS 1048 scheme for the approval of Sprinkler System Contractors in the UK and Ireland.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395111
  LIT0638 Sprinkler Systems Servicing and Maintenance - The University of Edinburgh will be going out to tender in the next month looking to procure the services of a single supplier to provide comprehensive inspection, maintenance and reactive works covering the sprinkler fire protection systems located in various buildings throughout the University's Estate. All works will need to be carried out in line with the University's schedules, the manufacturer's recommendations and in accordance with BS EN 12845, BS 9251 2014 and BS 9252 2011. The selected supplier is required to be a member of the British Automatic Fire Sprinkler Association (BAFSA) or equivalent and certified (listed) by the LPCB at Level 3 (minimum) under the LPS 1048 scheme for the approval of Sprinkler System Contractors in the UK and Ireland. The University of Edinburgh has four buildings which are equipped with sprinkler fire protection systems and a single water mist fire suppression system installed at one premise. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the tender in PCS-T.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB407830
  LIT0638 Sprinkler Systems Servicing and Maintenance - The University of Edinburgh will be going out to tender in the next month looking to procure the services of a single supplier to provide comprehensive inspection, maintenance and reactive works covering the sprinkler fire protection systems located in various buildings throughout the University's Estate. All works will need to be carried out in line with the University's schedules, the manufacturer's recommendations and in accordance with BS EN 12845, BS 9251 2014 and BS 9252 2011. The selected supplier is required to be a member of the British Automatic Fire Sprinkler Association (BAFSA) or equivalent and certified (listed) by the LPCB at Level 3 (minimum) under the LPS 1048 scheme for the approval of Sprinkler System Contractors in the UK and Ireland. The University of Edinburgh has four buildings which are equipped with sprinkler fire protection systems and a single water mist fire suppression system installed at one premise. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the tender in PCS-T.

## Notice URLs

- http://
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000617728
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000617728. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000617728.json.