---
title: "Planned & Reactive Maintenance Framework"
ocid: "ocds-r6ebe6-0000619625"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000619625"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000619625.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000619625.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF STRATHCLYDE"
published: "2021-11-01"
---

# Planned & Reactive Maintenance Framework

Buyer: UNIVERSITY OF STRATHCLYDE  
Current stage: Award  
OCID: ocds-r6ebe6-0000619625

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## Summary

The University of Strathclyde has initiated a tender for the "Planned & Reactive Maintenance Framework", with the University of Glasgow also participating. This procurement process is classified under the industry category of works and is based in Glasgow, UK. The procurement method is an open procedure, with an expected value of approximately £12.74 million. The tender period is open until 16 November 2020, and it covers a number of lots, including Fire Protection, Joinery & Builderwork, and Roofing, with significant project requirements outlined for each category.

This tender presents substantial opportunities for businesses, particularly those in the construction, maintenance, and facility management sectors. Firms specialising in maintenance works, fire protection, and building trades will be well-positioned to compete, especially if they are familiar with the necessary qualifications and hold relevant certifications as outlined in the tender documents. Small and medium-sized enterprises (SMEs) and larger contractors may both find fruitful opportunities within the framework, as the contract terms allow for flexible modifications and renewals, potentially broadening the scope of work over time.

## Notice

The University of Strathclyde has awarded a Planned & Reactive Maintenance Framework (PRMF) (UOS-16882-2020). In addition to this, the University of Glasgow are also participating in this framework, and may choose to use this agreement as per their requirements.

### Lot Information

Roofing

The University of Strathclyde has awarded a Lot 4 - Roofing, under the Planned & Reactive Maintenance Framework (PRMF) (UOS-16882-2020). In addition to this, the University of Glasgow are also participating in this framework, and may choose to use this agreement as per their requirements.

Options: In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.

Renewal: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.

Fire Protection

The University of Strathclyde has awarded a Lot 1- Fire Protection, under the Planned & Reactive Maintenance Framework (PRMF) (UOS-16882-2020). In addition to this, the University of Glasgow are also participating in this framework, and may choose to use this agreement as per their requirements.

Options: In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.

Renewal: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.

Joinery & Builderwork

The University of Strathclyde has awarded a Lot 2 - Joinery & Builderwork, under the Planned & Reactive Maintenance Framework (PRMF) (UOS-16882-2020). In addition to this, the University of Glasgow are also participating in this framework, and may choose to use this agreement as per their requirements.

Options: In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.

Renewal: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.

Painting & Decorating

The University of Strathclyde has awarded a Lot 3 - Painting & Decorating, under the Planned & Reactive Maintenance Framework (PRMF) (UOS-16882-2020). In addition to this, the University of Glasgow are also participating in this framework, and may choose to use this agreement as per their requirements.

Options: In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.

Renewal: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.

Flooring

The University of Strathclyde has awarded a Lot 5 - Flooring, under the Planned & Reactive Maintenance Framework (PRMF) (UOS-16882-2020). In addition to this, the University of Glasgow are also participating in this framework, and may choose to use this agreement as per their requirements.

Options: In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.

Renewal: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.

Steeplejack Services

This lot will include, but will not be limited to; - gutter cleaning; - downpipe CCTV inspections & reports with subcontractors; - roof repairs & small roof replacements; - sandstone repairs at height and repointing - painting at height; - emergency call out repairs & holding repairs; - responding to storm damage incidents & making safe, external safety checks & inspections with accompanying reports; - assistance to main contractors with edge protection and movement of materials on occasion where access is an issue or to avoid large scaffold erections for short periods of time; - leadwork repairs and replacement; - window inspections at height; - materials sampling at height; - wall tie retrofits at height; and - skylight repairs, removal & replacements.. Economic operators may be excluded from the competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT contained on the PCS-Tender project relevant to the procurement and the other Tender documents for further information.

Renewal: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.

Curtains, Blinds & Fabrics

This lot will include, but will not be limited to; - fabric repairs to varying materials of all shapes and ages, replacements, and upholstering as well as foam repairs, replacements and reshaping; - classrooms can be movable seats, fixed benching, raked lecture seating, retractable seating, breakout area seating, as well as acoustic wall panels and fabric covered notice boards (fire rated); - lecture theatre flip-up seats require upkeep, bidders must be able to source spares for return springs, hinges, missing/damaged timber bases and removal, and refitting of these if required to be taken back to the workshop; - material matching to maintain the look of a room, or repairs in "fields" to make any non-matching areas look meant; - acoustic wall panels for the hearing impaired are often retrofitted, and knowledge of products, sound tests, and installations, will be required either via subcontractors or in-house; - PVC vertical black out blinds are used extensively, but also roller and venetian, which require repair, new chains, weights, slats and controls on occasion, or removal and replacement in vertical form with associated base blocks, and hangers to ensure they do not interfere with window operations; and - curtains are used in some of the listed properties and require track repairs, tie backs and fixings/fittings, removal and refitting for washing/dry cleaning, as well as lining repairs due to wear and tear and if required opening arrangements altered.. Economic operators may be excluded from the competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT contained on the PCS-Tender project relevant to the procurement and the other Tender documents for further information.

Renewal: The contract duration is 24-months, with the option to extend for up to an additional two 12-month periods. The Contracting Authority reserves the right to utilise the extension periods at its discretion, and on a lot by lot basis.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV431935 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Works |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Nov 2021 |
| Submission deadline | 16 Nov 2020 |
| Future notice date | 29 Jun 2020 |
| Award date | 20 Apr 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £12,740,000 |
| Lots value | £12,740,000 |
| Awards value | Not specified |
| Contracts value | £11,336,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Active, Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF STRATHCLYDE |
| Additional buyers | UNIVERSITY OF GLASGOW |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G1 1QE |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Hillhead |
| Westminster constituency | Glasgow North |
| Delivery location | TLM82 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 11 |
| Supplier names | ADAPTIVE FIRE PROTECTION; ADVANCED BUILDING CONTRACTORS; CLARK CONTRACTS; DEVAR PREMIER FLOORING; JS MCCOLL (PAINTING CONTRACTORS; KIRKTON FLOORING; MITIE PROPERTY SERVICES (UK; MORRIS & SPOTTISWOOD; MPMH CONSTRUCTION; TAYLOR & FRASER; TRIDENT MAINTENANCE SERVICES |

## CPV Codes

### Divisions

- 19 - Leather and textile fabrics, plastic and rubber materials
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 19200000 - Textile fabrics and related items
- 19210000 - Woven fabrics
- 19211000 - Synthetic woven fabrics
- 19211100 - Mixed woven fabrics
- 19212000 - Woven fabrics of cotton
- 19220000 - Woollen fabrics
- 19230000 - Linen fabrics
- 19240000 - Special fabrics
- 19243000 - Upholstery fabrics
- 19244000 - Curtain fabrics
- 19245000 - Lining fabrics
- 19250000 - Knitted or crocheted fabrics
- 19251000 - Knitted fabrics
- 19251100 - Pile fabrics
- 19252000 - Crocheted fabrics
- 19270000 - Non-woven fabrics
- 19513000 - Rubberised textile fabrics
- 19513100 - Tyre-cord fabric
- 44220000 - Builders' joinery
- 45000000 - Construction work
- 45260000 - Roof works and other special trade construction works
- 45261000 - Erection and related works of roof frames and coverings
- 45261100 - Roof-framing work
- 45261200 - Roof-covering and roof-painting work
- 45261210 - Roof-covering work
- 45261211 - Roof-tiling work
- 45261212 - Roof-slating work
- 45261213 - Metal roof-covering work
- 45261214 - Bituminous roof-covering work
- 45261215 - Solar panel roof-covering work
- 45261220 - Roof-painting and other coating work
- 45261221 - Roof-painting work
- 45261222 - Cement roof-coating work
- 45261410 - Roof insulation work
- 45261420 - Waterproofing work
- 45261900 - Roof repair and maintenance work
- 45261910 - Roof repair
- 45261920 - Roof maintenance work
- 45262321 - Floor-screed works
- 45343000 - Fire-prevention installation works
- 45343100 - Fireproofing work
- 45343200 - Firefighting equipment installation work
- 45343210 - CO2 fire-extinguishing equipment installation work
- 45343220 - Fire-extinguishers installation work
- 45421000 - Joinery work
- 45430000 - Floor and wall covering work
- 45431100 - Floor-tiling work
- 45432000 - Floor-laying and covering, wall-covering and wall-papering work
- 45432100 - Floor laying and covering work
- 45432110 - Floor-laying work
- 45432111 - Laying work of flexible floor coverings
- 45432113 - Parquet flooring
- 45432114 - Wood flooring work
- 45432120 - False floor installation work
- 45432121 - Computer floors
- 45432130 - Floor-covering work
- 45442100 - Painting work
- 45442110 - Painting work of buildings
- 45442120 - Painting and protective-coating work of structures
- 45442121 - Painting work of structures
- 45442180 - Repainting work
- 50413200 - Repair and maintenance services of firefighting equipment

## Release History

- 1 Nov 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV431935
- 22 Oct 2020 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT398012
- 14 Oct 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397278
- 8 Jun 2020 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387872

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387872
  Planned & Reactive Maintenance Framework - This Prior Information Notice (PIN) relates to a project to establish a framework agreement for planned & reactive maintenance at the University of Strathclyde. In addition to this, the University of Glasgow are also participating in this framework, and may choose to use this agreement as per their requirements.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397278
  Planned & Reactive Maintenance Framework - This Contract Notice relates to a project to establish a framework agreement for planned & reactive maintenance at the University of Strathclyde. In addition to this, the University of Glasgow are also participating in this framework, and may choose to use this agreement as per their requirements.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV431935
  Planned & Reactive Maintenance Framework - The University of Strathclyde has awarded a Planned & Reactive Maintenance Framework (PRMF) (UOS-16882-2020). In addition to this, the University of Glasgow are also participating in this framework, and may choose to use this agreement as per their requirements.

## Notice URLs

- http://
- http://www.gla.ac.uk/
- http://www.strath.ac.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000619625
- https://www.publiccontractsscotland.gov.uk/
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

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