---
title: "Door access and time management system"
ocid: "ocds-r6ebe6-0000619686"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000619686"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000619686.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000619686.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "RENFREWSHIRE COUNCIL"
published: "2020-04-09"
---

# Door access and time management system

Buyer: RENFREWSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000619686

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## Summary

Renfrewshire Council has completed a tender for a 'Door Access and Time Management System' aimed at providing an integrated solution for secure entry and employee attendance tracking across its facilities in Renfrewshire, UK. The procurement was conducted through a limited method due to a lack of previous bids, with the award process having been finalised on 1 April 2020. The contract, valued at £659,394, encompasses software development and hardware installation for the described system, with operations expected to be compliant with Scots Law.

This contract presents significant opportunities for businesses specialising in security systems, software development, and IT infrastructure. Companies with experience in providing bespoke time management solutions and integrated system installations would be particularly well-suited to compete, especially small-to-medium enterprises (SMEs) that can deliver adaptable and scalable solutions. Engaging in such public contracts can facilitate growth by establishing long-term relationships with local authorities and enhancing market visibility.

## Notice

Renfrewshire Council seeks a Contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to): *Software system that will allow for a complete flexible working system for all employees and record time and attendance; * Secure controlled door entry at various Council buildings throughout Renfrewshire * Enabling traceability of employees; * Provide ID cards that can be customised and will enable employees to access the building; *Multiple ways of clocking in and out - Works - Provide and install hardware for the system proposed; The Contract consist of 2 separate and related contracts for the provision of the Services contract for the system, software and maintenance and the Works contract (s) for any works required for securing and maintenance of the terminals and door entry hardware.

### Lot Information

Lot 1

To replace the existing arrangements the Contract required involves Services, Supplies and Works. The Service is the software element and the Works Contract is the installation securing and maintenance of the door entry hardware. The Contractor will provide the Council with a door access and time management system with the provision of software to run the system and all Services for the software, including annual support and maintenance. Under this Contract, where the Contractor carries out any Works for the hardware installation Works these will be separately carried out in accordance with SBCC MINOR WORKS BUILDING CONTRACT (MWD/Scot) 2013 Edition and in accordance with the Requirements as stated in the Employers Amendments.. 1. Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.

Options: The proposed system will need to be flexible and scalable, to meet demand and changing business needs. Aspects of the software i.e licences will vary depending on users. The integration with Business World is also optional. The hardware will also be subject to change due to changes in the Council building estate, changes to locations and equipment being obsolete.

### Procurement Information

An Invitation to Tender (ITT) was published to the open market in June 2019; no bids were received. The Public Contracts (Scotland) Regulations 2015 regulation 33.1(a)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR385070 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Apr 2020 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 Apr 2020 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £659,394 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | RENFREWSHIRE COUNCIL |
| Locality | PAISLEY |
| Post town | Paisley |
| Postcode | PA1 1JB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire |
| Local authority | Renfrewshire |
| Electoral ward | Paisley East and Central |
| Westminster constituency | Paisley and Renfrewshire South |
| Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HFX |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 42 - Industrial machinery
- 51 - Installation services (except software)

### Codes

- 31711300 - Electronic timekeeping systems
- 42961100 - Access control system
- 51213000 - Installation services of time recorder equipment

## Release History

- 9 Apr 2020 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR385070

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR385070
  Door access and time management system - Renfrewshire Council seeks a Contractor to provide a single integrated secure door access and time management system. A high-level description of the requirements is detailed below (but not limited to): *Software system that will allow for a complete flexible working system for all employees and record time and attendance; * Secure controlled door entry at various Council buildings throughout Renfrewshire * Enabling traceability of employees; * Provide ID cards that can be customised and will enable employees to access the building; *Multiple ways of clocking in and out - Works - Provide and install hardware for the system proposed; The Contract consist of 2 separate and related contracts for the provision of the Services contract for the system, software and maintenance and the Works contract (s) for any works required for securing and maintenance of the terminals and door entry hardware.

## Notice URLs

- http://
- http://www.renfrewshire.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000619686

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000619686. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000619686.json.