---
title: "European Marine Science Park - Facilities Management"
ocid: "ocds-r6ebe6-0000621213"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000621213"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000621213.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000621213.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2020-09-07"
---

# European Marine Science Park - Facilities Management

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000621213

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## Summary

Highlands and Islands Enterprise (HIE) is seeking a supplier to deliver Facilities Management services for Malin House at the European Marine Science Park (EMSP) located in Dunstaffnage, Argyll. The procurement process is in the planning stage, with services anticipated to commence on 14 October 2020 for an initial period of three years, with a potential extension of up to one calendar year. The total expected budget for the initial three-year period is between £230,000 and £298,000, with tender submissions due by 30 July 2020. This procurement follows an open procedure.

This tender presents valuable opportunities for small to medium-sized enterprises (SMEs) that specialise in facilities management, maintenance, and related services. Businesses capable of managing subcontractors, ensuring effective tenant communication, and delivering high-quality property management services would be well-positioned to compete. Additionally, firms with experience in health and safety management, environmental sustainability, and provision of cleaning services can leverage their expertise to meet the diverse needs outlined in the tender.

## Notice

This is a Contract Award Notice and as such the procurement process is complete. Highlands and Islands Enterprise (HIE) required a supplier to provide a Facilities Management service for Malin House at the European Marine Science Park (EMSP), Dunstaffnage, Argyll to manage the building and assist HIE in creating a thriving centre for Marine Science. The supplier will support the activities of HIE in the ongoing care and maintenance of Malin House, management of sub-contractors and/or staff necessary for the contract, engaging in ongoing communications with tenants and addressing any concerns they may have (whilst keeping HIE fully notified), and any other management related issues, whilst working in the best interests of HIE. The services will be required from 13 October 2020 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

### Lot Information

Lot 1

HIE requires a suitably qualified and experienced supplier to provide the following requirements, whilst offering best value in the expenditure of public funds (see the appendices for full details): 1. Management and administration - Contract management/Reporting - Management of sub-contractors - Certificates and record keeping 2.Managed Services - Health & Safety management - Sustainability including environmental management 3.Tenant Liaison, helpdesk and response times 4. Hard Facilities Management - Planned preventative maintenance regime - Reactive repairs and maintenance - Meter readings 5. Soft Facilities Management - Cleaning (including consumables) - Cleaning including exterior fabric (including consumables) - Provision of mains connected chilled potable water at ground floor kitchen - Electronic room booking system for tenants and HIE staff - Pest control - Waste management - Hard landscaping (including winter maintenance) - Soft landscaping 6.Handover at termination/expiry. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Examples of contract modifications can include (but are not limited to): -Procurement and management of an IT contract for Malin House -Procurement and management of a visitor booking system -Emergency/urgent parts, waste management and biomass pellets over the allowance (as per Pricing Proforma) -Any reactive repairs -Tasks as per Pricing Proforma section 2: requirements over the assumptions

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The contract starts on 14 October 2020.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394307 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Sep 2020 |
| Submission deadline | 30 Jul 2020 |
| Future notice date | Not specified |
| Award date | 4 Sep 2020 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £397,000 |
| Lots value | £397,000 |
| Awards value | Not specified |
| Contracts value | £372,005 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM63 Lochaber, Skye and Lochalsh, Arran and Cumbrae, and Argyll and Bute |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OBAN ELECTRICAL SERVICES (LTD |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 79410000 - Business and management consultancy services
- 79993000 - Building and facilities management services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90919000 - Office, school and office equipment cleaning services
- 90919200 - Office cleaning services

## Release History

- 7 Sep 2020 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394307
- 19 Jun 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN388585

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=13
  16th July 2020 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=18
  16th July 2020 - Terms and Conditions v2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=7
  1st July 2020 - Community Benefits and Fair Work Practices Guidance
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=17
  1st July 2020 - Community Benefits and Fair Work Practices Guidance v2 - correct links
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=16
  22nd June 2020 - CDS-Collaboration Flyer
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=1
  22nd June 2020 - Scope of Requirements and Tender Guidance Notes
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=2
  22nd June 2020 - Appendix 1 - Specification of Services
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=3
  22nd June 2020 - Appendix 2 - Hard FM Technical Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=4
  22nd June 2020 - Appendix 3 - Soft FM Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=5
  22nd June 2020 - Appendix 4 - Common Area Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=6
  22nd June 2020 - Appendix 5 - Landscaping Areas
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=8
  22nd June 2020 - Award Criteria Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=9
  22nd June 2020 - Pricing Proforma
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=10
  22nd June 2020 - Non Scored Community Benefits and Fair Work Practices Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=11
  22nd June 2020 - Non Scored Question - Sustainability
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=12
  22nd June 2020 - Forms for Signature
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=14
  22nd June 2020 - HIE Conflict of Interest Policy
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388585&idx=15
  22nd June 2020 - Supplier Development Programme Flyer
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN388585
  European Marine Science Park - Facilities Management - Highlands and Islands Enterprise (HIE) require a supplier to provide a Facilities Management service for Malin House at the European Marine Science Park (EMSP), Dunstaffnage, Argyll to manage the building and assist HIE in creating a thriving centre for Marine Science. The supplier will support the activities of HIE in the ongoing care and maintenance of Malin House, management of sub-contractors and/or staff necessary for the contract, engaging in ongoing communications with tenants and addressing any concerns they may have (whilst keeping HIE fully notified), and any other management related issues, whilst working in the best interests of HIE. It is expected that these services will be required from 14 October 2020 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term. The initial 3-year budget currently available to deliver this service is between GBP 230k and GBP 298k (excluding VAT).
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394307
  European Marine Science Park - Facilities Management - This is a Contract Award Notice and as such the procurement process is complete. Highlands and Islands Enterprise (HIE) required a supplier to provide a Facilities Management service for Malin House at the European Marine Science Park (EMSP), Dunstaffnage, Argyll to manage the building and assist HIE in creating a thriving centre for Marine Science. The supplier will support the activities of HIE in the ongoing care and maintenance of Malin House, management of sub-contractors and/or staff necessary for the contract, engaging in ongoing communications with tenants and addressing any concerns they may have (whilst keeping HIE fully notified), and any other management related issues, whilst working in the best interests of HIE. The services will be required from 13 October 2020 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000621213
- https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000621213. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000621213.json.