---
title: "Provision of an Organisational Review of Fire Strategy and Detailed Buildings Review"
ocid: "ocds-r6ebe6-0000621781"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000621781"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000621781.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000621781.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL RECORDS OF SCOTLAND"
published: "2020-10-22"
---

# Provision of an Organisational Review of Fire Strategy and Detailed Buildings Review

Buyer: NATIONAL RECORDS OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000621781

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000621781)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000621781.json)

## Summary

The National Records of Scotland is conducting a procurement process titled "Provision of an Organisational Review of Fire Strategy and Detailed Buildings Review" within the services industry sector. This contract is primarily located in Edinburgh and is currently at the award stage. The tender process originally commenced with submissions due by 3rd September 2020. The successful bidder for this contract is Ove Arup & Partners, with a total contract value of £88,500, signed on 21st October 2020.

This tender presents substantial opportunities for businesses specialising in fire safety management, architectural assessment, and consultancy services, particularly those experienced with historic or category-listed buildings. Companies that have expertise in evaluating the efficacy of fire safety systems, emergency evacuation procedures, and compliance with current best practices would be well-positioned to compete for future similar procurements. With a growing demand for enhanced fire strategy reviews in culturally significant buildings, this represents a potential growth avenue for firms in Scotland's construction and safety sectors.

## Notice

National Records of Scotland (NRS) is seeking tenders for the provision of an overarching review to be undertaken of its fire strategy along with the development of detailed individual fire strategy reviews of the six separate buildings that comprise the NRS Estate. NRS requires a review of its estate and processes around the management of fire. The anticipated performance of the buildings in the event of a fire needs to be understood and analysed, including the systems in place to detect and suppress fire, raise alarms and carry out safe evacuations.

### Lot Information

Lot 1

The review is to include the general arrangement of the buildings and their fabric as well as all existing fire safety systems - detection, alarms, evacuation, suppression systems and compare these to current best practice given the nature of the organisation and the irreplaceable material that it holds for the nation. Three of the six buildings are Category A listed and are themselves of cultural significance. Buildings are given listed status if they are of special architectural or historic interest and Category A listings are reserved for buildings of national or international importance either architectural or historic, or if they are fine, little altered examples of some particular period, style or building type. Understanding how these iconic listed buildings can achieve best practice in fire performance and safety is a key requirement. The outcome of the overarching review is to provide clarity and direction to NRS and the detailed reviews are to provide specific understanding of any limitations of the existing arrangements, and recommendations to ensure NRS achieves compliance with best practice and industry standards based on a detailed understanding of the business requirements of the organisation. NRS requires a review of responsibilities, priorities, processes and procedures in the governance of fire as well as a review of how it supports staff and managers in facilitating and managing this essential requirement. A further requirement of the review is to allow NRS to understand the existing situation across its estate and to consider improvements that can be made to building fabric performance, fire safety systems and operational processes where required, and to raise awareness of the risks of fire by all and also be confident that it is providing a suitable environment for the storage of precious documents and a safe environment for staff and visitors. The Contractor may be asked to provide additional fire safety advice and assist NRS in the implementation of recommendations that result from the review if required.

Options: Additional Services may be requested and will be subject to the recommendations of the review.

Renewal: Further work can be requested as set out in the procurement documents and an extension may be granted to facilitate.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397646 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Oct 2020 |
| Submission deadline | 3 Sep 2020 |
| Future notice date | Not specified |
| Award date | 21 Oct 2020 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £88,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL RECORDS OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 7TF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Corstorphine/Murrayfield |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OVE ARUP & PARTNERS |

## CPV Codes

### Divisions

- 75 - Administration, defence and social security services

### Codes

- 75251110 - Fire-prevention services

## Release History

- 22 Oct 2020 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397646
- 20 Aug 2020 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392862

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=35
  20th August 2020 - West Register House - Third Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=36
  20th August 2020 - West Register House - Fourth floor plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=37
  20th August 2020 - West Register House - Fifth Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=38
  20th August 2020 - GRH NRH Campus Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=39
  20th August 2020 - GRH Historic Scotland Listing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=40
  20th August 2020 - GRH Robertson Wing Historic Scotland Listing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=41
  20th August 2020 - GRH Matheson Dome Historic Scotland Listing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=42
  20th August 2020 - NRH Historic Scotland Listing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=43
  20th August 2020 - WRH Historic Scotland Listing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=44
  20th August 2020 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=15
  20th August 2020 - New Register House - Basement Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=16
  20th August 2020 - New Register House - Ground Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=17
  20th August 2020 - New Register House - First Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=18
  20th August 2020 - New Register House - Second Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=19
  20th August 2020 - New Register House - Roof Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=20
  20th August 2020 - New Register House - GF to FF Mezzanine
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=21
  20th August 2020 - New Register House - FF to SF Mezzanine
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=22
  20th August 2020 - General Register House - Basement Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=23
  20th August 2020 - General Register House - Ground Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=24
  20th August 2020 - General Register House - First Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=25
  20th August 2020 - General Register House - Roof Space Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=26
  20th August 2020 - General Register House - Roof Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=27
  20th August 2020 - General Register House - Basement Plant Room Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=28
  20th August 2020 - General Register House - Matheson Dome Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=29
  20th August 2020 - General Register House - Robertson Wing Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=30
  20th August 2020 - General Register House - Dome Section
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=31
  20th August 2020 - West Register House - Basement Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=32
  20th August 2020 - West Register House - Ground Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=33
  20th August 2020 - West Register House - First Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=34
  20th August 2020 - West Register House - Second Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=2
  20th August 2020 - Thomas Thomson House - Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=3
  20th August 2020 - Thomas Thomson House - First Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=4
  20th August 2020 - Thomas Thomson House - Second Floor Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=5
  20th August 2020 - Cairnsmore House - Plans
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=6
  20th August 2020 - Ladywell House - Phase 1 - Groundfloor - existing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=7
  20th August 2020 - Ladywell House - Phase 1 - First Floor Plan - existing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=8
  20th August 2020 - Ladywell House - Phase 1 - Second Floor Plan - existing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=9
  20th August 2020 - Ladywell House - Phase 2 - First floor Plan - existing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=10
  20th August 2020 - Ladywell House - Phase 2 - Second Floor - existing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=11
  20th August 2020 - Ladywell House - Phase 2 - Third Floor - existing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=12
  20th August 2020 - Ladywell House - Phase 3&4 - Ground Floor - existing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=13
  20th August 2020 - Ladywell House - Phase 3&4 - First Floor - existing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=14
  20th August 2020 - Ladywell House - Phase3&4 - Second Floor - existing
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG392862&idx=1
  20th August 2020 - Thomas Thomson House - Site Layout
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392862
  Provision of an Organisational Review of Fire Strategy and Detailed Buildings Review - National Records of Scotland (NRS) is seeking tenders for the provision of an overarching review to be undertaken of its fire strategy along with the development of detailed individual fire strategy reviews of the six separate buildings that comprise the NRS Estate. NRS requires a review of its estate and processes around the management of fire. The anticipated performance of the buildings in the event of a fire needs to be understood and analysed, including the systems in place to detect and suppress fire, raise alarms and carry out safe evacuations.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT397646
  Provision of an Organisational Review of Fire Strategy and Detailed Buildings Review - National Records of Scotland (NRS) is seeking tenders for the provision of an overarching review to be undertaken of its fire strategy along with the development of detailed individual fire strategy reviews of the six separate buildings that comprise the NRS Estate. NRS requires a review of its estate and processes around the management of fire. The anticipated performance of the buildings in the event of a fire needs to be understood and analysed, including the systems in place to detect and suppress fire, raise alarms and carry out safe evacuations.

## Notice URLs

- http://
- http://www.nrscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000621781
- https://www.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000621781. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000621781.json.