---
title: "Integrated Roads Information System (IRIS) incorporating Road Condition Surveys"
ocid: "ocds-r6ebe6-0000622482"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000622482"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000622482.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000622482.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "TRANSPORT SCOTLAND"
published: "2020-06-03"
---

# Integrated Roads Information System (IRIS) incorporating Road Condition Surveys

Buyer: TRANSPORT SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000622482

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## Summary

The procurement process pertains to the Integrated Roads Information System (IRIS) incorporating Road Condition Surveys, initiated by Transport Scotland, located in Glasgow, UK. The tender falls under the services category and has now reached the award stage. This contract extension, originally set for completion in November 2020, has been extended for an additional 12 months to ensure service continuity amid the COVID-19 outbreak, allowing time for the re-procurement of Road Condition Surveys. The procurement was executed through a limited award procedure without prior publication of a call for competition, with the contract valued at £1,000,000.

This tender presents a valuable opportunity for businesses engaged in transport services, data management, or technology solutions focused on road condition assessment. Companies with capabilities in integrating and managing information systems, as well as those able to support compliance with the necessary management responsibilities and service delivery activities, would be well-suited to compete. The extended contract will ensure an ongoing demand for these services, thus supporting potential growth in this sector amidst the evolving circumstances surrounding public service delivery.

## Notice

This is a VEAT Notice in connection with the Integrated Roads Information System (IRIS) incorporating Road Condition Surveys contract procurement. Extension of the Integrated Roads Information System (IRIS) incorporating Road Condition Surveys Contract is for 12 months until November 2021 to ensure continuity of this essential service during and after the current coronavirus, COVID-19, outbreak and to allow for the completion of re-procurement of Road Condition Surveys in accordance with The Public Contract (Scotland) Regulations 2015. The scope of the Contract remains as awarded and will include compliance with and delivery of all management responsibilities, service and works activities in the service areas described in the prequalification prospectus. For more information, refer to the Contract Notice, OJEU reference 2011/S 99-162506 of 24-05-2011.

### Lot Information

Lot 1

This is a Voluntary Ex Ante Transparency (VEAT) Notice to indicate that the Scottish Ministers intend to extend the current Integrated Roads Information System (IRIS) incorporating Road Condition Surveys Contract by 12 months until November 2021 to ensure continuity of this essential service during and after the current coronavirus, COVID-19, outbreak and to allow for the completion of re-procurement of Road Condition Surveys in accordance with the 2015 Regulations.

### Procurement Information

A new Road Condition Survey contract is required to be in place for May 2021 in advance of the 2021 summer survey season. The procurement will take 12 months to complete. However due to ongoing issues relating to the coronavirus, key staff required to support delivery of the technical specification and review of the new contract, undertake the ESPD and tender evaluations and provide project governance are not available and are now not expected to be available in the short to medium term. There are also concerns around whether the supply chain will be able to adequately resource the production of ESPD and Tender documentation in light of staff that may be required to redeploy to other business critical services. As the current IRIS contract does not allow for extension beyond November 2020, Regulation 72(1)c (Unforeseeable Circumstances) of the Public Contracts Scotland Regulations is being utilised to modify the existing contract through a single year extension. This modification does not change the overall nature of the contract and as the original contract was for 8 years, the single year extension equates to a value far less than half of the original contract award value.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387668 |
| Notice type | OJEU - F15 - Voluntary Ex Ante Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Jun 2020 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 28 Apr 2020 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TRANSPORT SCOTLAND |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G4 0HF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WDM |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 71311220 - Highways engineering services
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72211000 - Programming services of systems and user software
- 72212210 - Networking software development services
- 72212222 - Web server software development services
- 72222300 - Information technology services
- 72250000 - System and support services
- 72253000 - Helpdesk and support services
- 72254000 - Software testing
- 72320000 - Database services
- 79311000 - Survey services

## Release History

- 3 Jun 2020 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387668

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387668
  Integrated Roads Information System (IRIS) incorporating Road Condition Surveys - This is a VEAT Notice in connection with the Integrated Roads Information System (IRIS) incorporating Road Condition Surveys contract procurement. Extension of the Integrated Roads Information System (IRIS) incorporating Road Condition Surveys Contract is for 12 months until November 2021 to ensure continuity of this essential service during and after the current coronavirus, COVID-19, outbreak and to allow for the completion of re-procurement of Road Condition Surveys in accordance with The Public Contract (Scotland) Regulations 2015. The scope of the Contract remains as awarded and will include compliance with and delivery of all management responsibilities, service and works activities in the service areas described in the prequalification prospectus. For more information, refer to the Contract Notice, OJEU reference 2011/S 99-162506 of 24-05-2011.

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=622482
- http://www.transport.gov.scot
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000622482

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000622482. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000622482.json.