--- title: "Provision of Audio Transcription Services for the University of Strathclyde" ocid: "ocds-r6ebe6-0000623128" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000623128" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000623128.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000623128.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "UNIVERSITY OF STRATHCLYDE" published: "2020-06-10" --- # Provision of Audio Transcription Services for the University of Strathclyde Buyer: UNIVERSITY OF STRATHCLYDE Current stage: Tender OCID: ocds-r6ebe6-0000623128 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000623128) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000623128.json) ## Summary The University of Strathclyde is seeking to appoint a single supplier for the provision of audio transcription services across its campus, with a total estimated value of £170,000. This open tender process is currently in the planning stage, with submissions due by 18th June 2020. Interested businesses are encouraged to register and submit their bids electronically via the Public Contracts Scotland website. The award period is set to begin on 2nd July 2020, following the bid opening at the University of Strathclyde. This tender presents significant opportunities for businesses specialising in transcription services. Companies able to offer various transcription styles, including intelligent verbatim and standard verbatim, are well-suited to compete. With expectations for rapid turnaround times and the ability to handle quality audio recordings from diverse settings, firms with expertise in transcription and strong technical capabilities will find this opportunity aligns well with their service offerings. The University is also keen on integrating community benefits into its procurement process, which may further enhance opportunities for local businesses. ## Notice The University is looking to appoint a single supplier for the provision of audio transcription services across the University Campus. ### Lot Information Lot 1 The University is seeking a contractor for the provision of Audio Transcription Services for various purposes including but not limited to interviews and focus groups. The recordings may be conducted face to face or by telephone/skype. The audio files will typically be uploaded to the successful contractor's online portal however there may be requirements when tape or disk recordings will be sent through the postal services to the successful contractor for transcription. The University expects that the audio files will be stored in a separate account specifically for the University only. The services may be required in the transcription styles below: - Intelligent Verbatim: - Editing out the fillers and repetitions - Verbatim: - Exactly the way it has been spoken Turnaround requirements shall vary depending on faculty/department. The standard requirement shall be 5 working days. The University may have more urgent requirements or they may consider extending turnaround times where it is advantageous. The University will confirm the turnaround requirements at the time of posting or uploading the audio file. The University client must be informed immediately if the specified deadline is unlikely to be met or if any instructions cannot be complied with. The successful contractor must be able to identify participants in various settings. Some recordings may have 11+ participants. Recordings will be excellent quality (no background noise and/or no strong accents). Upon receipt of the recording the successful contractor will check the quality of the recording to satisfy themselves that it falls within the definition. Where the successful contractor is not satisfied, they will notify the University prior to commencing the work. There may be times when a recording is provided in an unusual format. The University would expect the successful contractor to convert this at no charge and make a copy available to the University. The successful contractor will be required to list suitable audio formats required. The successful contractor will be required to provide transcription services for various audio lengths depending on the requirement. These may vary from a few minutes to 1 hour long recordings. Occasionally, recordings may exceed 1 hour. Please refer to Appendix D - Specification for further detail of the requirement.. Economic operators may be excluded from the competition if they are in any of the situations referred to in Regulation 58 of the Public Contract (Scotland) Regulations 2015. Please see the ITT contained on the PCS project relevant to the procurement and the other tender documents for further information. Renewal: 2 x 12 month extensions available subject to agreement by both parties. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387957 | | Notice type | PCS Notice - Website Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Jun 2020 | | Submission deadline | 18 Jun 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £170,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF STRATHCLYDE | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G1 1QE | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Anderston/City/Yorkhill | | Westminster constituency | Glasgow North East | | Delivery location | TLM82 Glasgow City | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79530000 - Translation services ## Release History - 10 Jun 2020 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387957 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387957&idx=11 18th June 2020 - Please find attached a blank example scorecard as requested. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387957&idx=3 16th June 2020 - Appendix C - Commercial Pricing Schedule. Please download, complete and re-attach. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387957&idx=10 16th June 2020 - Appendix C - Commercial Pricing Schedule. Please download, complete and re-attach. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387957&idx=1 10th June 2020 - Appendix A - Form of Tender. Please download, complete and re-attach. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387957&idx=2 10th June 2020 - Appendix B - Supplier Code of Conduct. Please download, complete and re-attach. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387957&idx=4 10th June 2020 - Appendix D - Specification. For review. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387957&idx=5 10th June 2020 - Appendix E - Technical Questions. Please download, complete and re-attach. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387957&idx=6 10th June 2020 - Appendix F - Terms and Conditions of Contract. For review. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387957&idx=7 10th June 2020 - Appendix G - Community Benefits Menu. For information. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387957&idx=8 10th June 2020 - ESPD Bidder Response Form. Please download, complete and reattach. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN387957&idx=9 10th June 2020 - Invitation to Tender. For Information. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN387957 Provision of Audio Transcription Services for the University of Strathclyde - The University is looking to appoint a single supplier for the provision of audio transcription services across the University Campus. ## Notice URLs - http:// - http://www.publiccontractsscotland.gov.uk - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 - http://www.strath.ac.uk/ - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000623128 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=623128 - https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000623128. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000623128.json.