---
title: "Provision of Property Management Services"
ocid: "ocds-r6ebe6-0000623829"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000623829"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000623829.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000623829.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "CROWN ESTATE SCOTLAND"
published: "2021-05-19"
---

# Provision of Property Management Services

Buyer: CROWN ESTATE SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000623829

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## Summary

Crown Estate Scotland is currently engaging in an active procurement process titled "Provision of Property Management Services". This tender is categorised under the services industry and affects various locations across Scotland. The procurement stage is centred on the Awards of contracts following an Open procedure, with key relevant dates including the award signings completed on 29 March 2021 and 3 May 2021. Interested parties should note the established procurement structure which covers managing agent services across different lots, including rural, coastal, and urban property management.

This tender presents significant opportunities for businesses specialising in property management services, particularly those with experience in managing diverse portfolios ranging from rural landscapes to urban real estate. Companies of varying scales, from large firms such as Bidwells and Savills (UK) Limited to SMEs capable of meeting the specific service requirements, would be well-suited to compete. The tender process emphasises quality understanding of service requirements and price, making it crucial for bidders to demonstrate their expertise and capacity to manage Crown Estate Scotland's extensive property interests.

## Notice

Crown Estate Scotland operates an outsourced business model for a significant part of its property management functions across its Rural, Coastal, Urban/Built Development, Minerals & Mines Royal and some of its Marine, Energy and Infrastructure activities. Currently there a series of contracts in place with firms of Managing Agents (MA's) with specialist property management skills, capacity and experience which are due to end in March 2021. Crown Estate Scotland is looking for expressions of interest from parties capable of providing Managing Agent services.

### Lot Information

Provision of Managing Agent Services - Rural North

Crown Estate Scotland wishes to establish a contract or contracts for the Managing Agent Services throughout Scotland. The requirement has been lotted as follows and bidders may select to bid for one or more lots: 1. Rural (North) 2. Rural (South) 3. Coastal 4. Salmon Fishing Rights 5. Minerals & Mines Royal 6. Urban 7. Full Rural Service nationwide (including Salmon Fishing Rights, Minerals and Mines Royal) 8. One-Stop-Shop Whole Rural and Coastal Service nationwide (Rural, Coastal, Salmon Fishing Rights, Minerals and Mines Royal). Crown Estate Scotland is seeking to appoint Managing Agents to manage its Rural property portfolio in Scotland which has a property asset value of c.93.9m GBP with an approximate rent roll of c.2.86m GBP (March 2020). The current Scottish Rural portfolio extends to approximately 35,324ha (87,287 acres) and consists of c.642 agreements across four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway plus an area of recently acquired land at Montrose (50ha ,123ac). Each estate has different characteristics, but they all have a range of common management requirements associated with a mix of asset types and different tenancy arrangements relating to agricultural land, residential property, other commercial activity, sporting and fishing interests. Fishing lets within the estates are managed as part of the estate and are separate from Lot 4 - Services to Salmon Fishing Rights (as described below). Further detail is set out in the scope of services required for each lot. Vacant properties on each estate are not enumerated below but will be part of the management requirement. Across all estates there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of Crown Estate Scotland, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the rural portfolio. The role of agent will also involve regular liaison with Crown Estate Scotland staff including staff focussed on strategic level engagement, partnership working and project development. The management of in-hand commercial forestry across the four estates is undertaken by directly employed Crown Estate Scotland staff and is not part of this ITT. The Rural Portfolio has been split to Rural North and Rural South.. Refer to ITT Document

Options: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028.

Renewal: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028.

Provision of Managing Agent Services - Rural South

Crown Estate Scotland wishes to establish a contract or contracts for the Managing Agent Services throughout Scotland. The requirement has been lotted as follows and bidders may select to bid for one or more lots: 1. Rural (North) 2. Rural (South) 3. Coastal 4. Salmon Fishing Rights 5. Minerals & Mines Royal 6. Urban 7. Full Rural Service nationwide (including Salmon Fishing Rights, Minerals and Mines Royal) 8. One-Stop-Shop Whole Rural and Coastal Service nationwide (Rural, Coastal, Salmon Fishing Rights, Minerals and Mines Royal). Crown Estate Scotland is seeking to appoint Managing Agents to manage its Rural property portfolio in Scotland which has a property asset value of c.93.9m GBP with an approximate rent roll of c.2.86m GBP (March 2020). The current Scottish Rural portfolio extends to approximately 35,324ha (87,287 acres) and consists of c.642 agreements across four estates, Fochabers and Glenlivet in Moray, Whitehill in Midlothian and Applegirth in Dumfries and Galloway plus an area of recently acquired land at Montrose (50ha ,123ac). Each estate has different characteristics, but they all have a range of common management requirements associated with a mix of asset types and different tenancy arrangements relating to agricultural land, residential property, other commercial activity, sporting and fishing interests. Fishing lets within the estates are managed as part of the estate and are separate from Lot 4 - Services to Salmon Fishing Rights (as described below). Further detail is set out in the scope of services required for each lot. Vacant properties on each estate are not enumerated below but will be part of the management requirement. Across all estates there is a requirement for regular liaison with tenants, community and other stakeholders, maintaining and raising the profile of Crown Estate Scotland, managing good relations with tenants and other stakeholders and contributing positively to the overall management of the rural portfolio. The role of agent will also involve regular liaison with Crown Estate Scotland staff including staff focussed on strategic level engagement, partnership working and project development. The management of in-hand commercial forestry across the four estates is undertaken by directly employed Crown Estate Scotland staff and is not part of this ITT. The Rural Portfolio has been split to Rural North and Rural South.. Refer to ITT for further information

Options: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028.

Renewal: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028.

Provision of Managing Agent Services - Services to Salmon Fishing Rights

Crown Estate Scotland currently has in place several contracts for management services undertaken by Management Agents. These have been subject to a review of outsourced services and following market engagement these services are now the subject of this retender exercise using a revised lotting structure as follows: 1. Rural (North) 2. Rural (South) 3. Coastal 4. Salmon Fishing Rights 5. Minerals & Mines Royal 6. Urban 7. Full Rural Service nationwide (including Salmon Fishing Rights, Minerals and Mines Royal) 8. Whole Rural and Coastal Service nationwide (Rural, Coastal, Salmon Fishing Rights, Minerals and Mines Royal) A map of the all the assets and existing agreements that Crown Estate Scotland have an interest in can be viewed on the website https://www.crownestatescotland.com/what-we-do/map Crown Estate Scotland is seeking to appoint Managing Agents to manage its salmon fishing rights interests in Scotland.. Refer to ITT

Options: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028

Renewal: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028

Provision of Managing Agent Services - Services to Minerals & Mines Royal

Crown Estate Scotland currently has in place several contracts for management services undertaken by Management Agents. These have been subject to a review of outsourced services and following market engagement these services are now the subject of this retender exercise using a revised lotting structure as follows: 1. Rural (North) 2. Rural (South) 3. Coastal 4. Salmon Fishing Rights 5. Minerals & Mines Royal 6. Urban 7. Full Rural Service nationwide (including Salmon Fishing Rights, Minerals and Mines Royal) 8. Whole Rural and Coastal Service nationwide (Rural, Coastal, Salmon Fishing Rights, Minerals and Mines Royal) A map of the all the assets and existing agreements that Crown Estate Scotland have an interest in can be viewed on the website https://www.crownestatescotland.com/what-we-do/map Crown Estate Scotland is seeking to appoint Managing Agents to manage its Minerals and Mines Royal interests throughout Scotland.. Refer to ITT

Options: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028

Renewal: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028

Managing Agent Services - Full Rural Service nationwide (including Salmon Fishing Rights, Minerals and Mines Royal)

Crown Estate Scotland currently has in place several contracts for management services undertaken by Management Agents. These have been subject to a review of outsourced services and following market engagement these services are now the subject of this retender exercise using a revised lotting structure as follows: 1. Rural (North) 2. Rural (South) 3. Coastal 4. Salmon Fishing Rights 5. Minerals & Mines Royal 6. Urban 7. Full Rural Service nationwide (including Salmon Fishing Rights, Minerals and Mines Royal) 8. Whole Rural and Coastal Service nationwide (Rural, Coastal, Salmon Fishing Rights, Minerals and Mines Royal) A map of the all the assets and existing agreements that Crown Estate Scotland have an interest in can be viewed on the website https://www.crownestatescotland.com/what-we-do/map Combination of Lots 1, 2, 4 and 5. Refer to ITT

Options: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028.

Renewal: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028.

Managing Agent Services - Whole Rural and Coastal Service nationwide (Rural, Coastal, Salmon Fishing Rights, Minerals and Mines Royal)

Crown Estate Scotland currently has in place several contracts for management services undertaken by Management Agents. These have been subject to a review of outsourced services and following market engagement these services are now the subject of this retender exercise using a revised lotting structure as follows: 1. Rural (North) 2. Rural (South) 3. Coastal 4. Salmon Fishing Rights 5. Minerals & Mines Royal 6. Urban 7. Full Rural Service nationwide (including Salmon Fishing Rights, Minerals and Mines Royal) 8. Whole Rural and Coastal Service nationwide (Rural, Coastal, Salmon Fishing Rights, Minerals and Mines Royal) A map of the all the assets and existing agreements that Crown Estate Scotland have an interest in can be viewed on the website https://www.crownestatescotland.com/what-we-do/map Combination of Lots 1-5. Refer to ITT

Options: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028.

Renewal: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028.

Provision of Managing Agent Services - Services to the Coastal Estate

Crown Estate Scotland currently has in place several contracts for management services undertaken by Management Agents. These have been subject to a review of outsourced services and following market engagement these services are now the subject of this retender exercise using a revised lotting structure as follows: 1. Rural (North) 2. Rural (South) 3. Coastal 4. Salmon Fishing Rights 5. Minerals & Mines Royal 6. Urban 7. Full Rural Service nationwide (including Salmon Fishing Rights, Minerals and Mines Royal) 8. Whole Rural and Coastal Service nationwide (Rural, Coastal, Salmon Fishing Rights, Minerals and Mines Royal) A map of the all the assets and existing agreements that Crown Estate Scotland have an interest in can be viewed on the website https://www.crownestatescotland.com/what-we-do/map Crown Estate Scotland is seeking to appoint Managing Agents to manage coastal interests around Scotland. The coastal portfolio has a property asset value of 35.3m GBP (March 2020) with a rental income of 3.28m GBP. The Coastal portfolio falls within Crown owned foreshore and seabed out to the 12 nautical mile territorial limit from the Scottish Border on the Solway to the Scottish Border at Lamberton on the East Coast, together with the Inner and Outer Hebrides, and the Isles of Orkney and Shetland. Within these areas, the portfolio comprises all seabed activities other than aquaculture installations, renewable energy developments, large value cables & pipelines and carbon capture and storage (CCS), which are managed in house by Crown Estate Scotland staff. Managing Agent services for the Coastal portfolio therefore covers activities such as port and harbour developments, dredging, marinas, moorings, jetties, small scale cable and pipelines, outfalls and regulating and conservation leases.. Refer to ITT

Options: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028.

Renewal: The contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028.

Provision of Managing Agent Services - Services to Urban Estate

Crown Estate Scotland currently has in place several contracts for management services undertaken by Management Agents. These have been subject to a review of outsourced services and following market engagement these services are now the subject of this retender exercise using a revised lotting structure as follows: 1. Rural (North) 2. Rural (South) 3. Coastal 4. Salmon Fishing Rights 5. Minerals & Mines Royal 6. Urban 7. Full Rural Service nationwide (including Salmon Fishing Rights, Minerals and Mines Royal) 8. Whole Rural and Coastal Service nationwide (Rural, Coastal, Salmon Fishing Rights, Minerals and Mines Royal) A map of the all the assets and existing agreements that Crown Estate Scotland have an interest in can be viewed on the website https://www.crownestatescotland.com/what-we-do/map Crown Estate Scotland is seeking to appoint Managing Agents to manage its Urban asset interests at 39-41 George Street in Edinburgh which has a property asset value of 12.95m GBP. The asset comprises a ground and basement retail unit and four floors of office suites within a listed building at the eastern end of a prime Edinburgh location, including basement car parking and cycle storage, lifts and on-street entrance lobby with concierge facility.. Refer to ITT

Options: An options appraisal has been undertaken to determine the future of this asset within the Property portfolio. Consequently, this Lot will be subject to annual review after the first 12 months and a minimum of 3-month notice period. The Contracting Authority reserves the right to extend this for a period of up to 72 months in any increment at its sole discretion until 31 March 2028.

Renewal: An options appraisal is currently being undertaken to determine the future of this asset within the Property portfolio. Consequently, this Lot will be subject to annual review after the first 12 months and a minimum of 3-month notice period. The Contracting Authority reserves the right to extend this for a period of up to 72 months in any increment at its sole discretion until 31 March 2028.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY415581 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 May 2021 |
| Submission deadline | 2 Sep 2020 |
| Future notice date | 27 Jul 2020 |
| Award date | 29 Mar 2021 |
| Contract period | 1 Apr 2021 - 31 Mar 2022 |
| Recurrence | With the exception of Lot 6, the contract duration will be from 1 April 2021 to 31 March 2024. The Contracting Authority reserves the right to extend this for a period of up to 48 months in any increment at its sole discretion until 31 March 2028. Refer to Lot 6 for further information. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £12,500,000 |
| Lots value | £32,257,000 |
| Awards value | Not specified |
| Contracts value | £13,414,282 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Active, Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN ESTATE SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH4 3BJ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland, TLM73 East Lothian and Midlothian, TLM75 City of Edinburgh, TLM92 Dumfries and Galloway |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 5 |
| Supplier names | BIDWELLS; BNP PARIBAS REAL ESTATE (STRUTT AND PARKER; LONDON & SCOTTISH PROPERTY ASSET MANAGEMENT; SAVILLS (UK; WARDELL ARMSTRONG |

## CPV Codes

### Divisions

- 14 - Mining, basic metals and related products
- 50 - Repair and maintenance services
- 70 - Real estate services
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 98 - Other community, social and personal services

### Codes

- 14523000 - Related minerals, precious metals and associated products
- 14523100 - Minerals
- 50246000 - Harbour equipment maintenance services
- 70000000 - Real estate services
- 70100000 - Real estate services with own property
- 70110000 - Development services of real estate
- 70111000 - Development of residential real estate
- 70112000 - Development of non-residential real estate
- 70120000 - Buying and selling of real estate
- 70121000 - Building sale or purchase services
- 70121100 - Building sale services
- 70121200 - Building purchase services
- 70122000 - Land sale or purchase services
- 70122100 - Land sale services
- 70122110 - Vacant-land sale services
- 70122200 - Land purchase services
- 70122210 - Vacant-land purchase services
- 70123000 - Sale of real estate
- 70123100 - Sale of residential real estate
- 70123200 - Sale of non-residential estate
- 70130000 - Letting services of own property
- 70200000 - Renting or leasing services of own property
- 70210000 - Residential property renting or leasing services
- 70220000 - Non-residential property renting or leasing services
- 70300000 - Real estate agency services on a fee or contract basis
- 70310000 - Building rental or sale services
- 70311000 - Residential building rental or sale services
- 70320000 - Land rental or sale services
- 70321000 - Land rental services
- 70322000 - Vacant-land rental or sale services
- 70330000 - Property management services of real estate on a fee or contract basis
- 70331000 - Residential property services
- 70332000 - Non-residential property services
- 70332100 - Land management services
- 70332200 - Commercial property management services
- 70332300 - Industrial property services
- 70333000 - Housing services
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 77100000 - Agricultural services
- 77110000 - Services incidental to agricultural production
- 77200000 - Forestry services
- 77230000 - Services incidental to forestry
- 77231000 - Forestry management services
- 77700000 - Services incidental to fishing
- 77800000 - Aquaculture services
- 77810000 - Mariculture services
- 98362000 - Port management services

## Release History

- 19 May 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY415581
- 28 Aug 2020 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP393623
- 30 Jul 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG391608
- 19 Jun 2020 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN388594

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG391608&idx=6
  1st September 2020 - Model Terms and Conditions for Managing Agent ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG391608&idx=5
  31st August 2020 - Additional detail to Information provided in response to Question 18 in the Q&A
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG391608&idx=4
  14th August 2020 - TUPE Statement - Contact Details for Incumbent Providers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG391608&idx=1
  3rd August 2020 - Invitation to Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG391608&idx=2
  3rd August 2020 - Commercial Response Spreadsheet
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG391608&idx=3
  3rd August 2020 - ESPD (PDF Version)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN388594&idx=1
  22nd June 2020 - Market Engagement - Managing Agents PIN Questionnaire
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN388594
  Provision of Property Management Services - Crown Estate Scotland operates an outsourced business model for a significant part of its property management functions across its Rural, Coastal, Urban/Built Development, Minerals & Mines Royal and some of its Marine, Energy and Infrastructure activities. Currently there a series of contracts in place with firms of Managing Agents (MA's) with specialist property management skills, capacity and experience which are due to end in March 2021. Crown Estate Scotland is looking for expressions of interest from parties capable of providing Managing Agent services.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG391608
  Provision of Property Management Services - Crown Estate Scotland operates an outsourced business model for a significant part of its property management functions across its Rural, Coastal, Urban/Built Development, Minerals & Mines Royal and some of its Marine, Energy and Infrastructure activities. Currently there a series of contracts in place with firms of Managing Agents (MA's) with specialist property management skills, capacity and experience which are due to end in March 2021. Crown Estate Scotland is looking for expressions of interest from parties capable of providing Managing Agent services.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY415581
  Provision of Property Management Services - Crown Estate Scotland operates an outsourced business model for a significant part of its property management functions across its Rural, Coastal, Urban/Built Development, Minerals & Mines Royal and some of its Marine, Energy and Infrastructure activities. Currently there a series of contracts in place with firms of Managing Agents (MA's) with specialist property management skills, capacity and experience which are due to end in March 2021. Crown Estate Scotland is looking for expressions of interest from parties capable of providing Managing Agent services.

## Notice URLs

- http://
- http://crownestatescotland.com
- http://crownestatescotland.com/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000623829
- https://www.crownestatescotland.com/what-we-do/map
- https://www.publiccontractsscotland.gov.uk/
- https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000623829. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000623829.json.