---
title: "Market Test: Digital Visitor management Systems / Digital Receptionists."
ocid: "ocds-r6ebe6-0000624992"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000624992"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000624992.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000624992.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "ARGYLL AND BUTE COUNCIL"
published: "2020-07-07"
---

# Market Test: Digital Visitor management Systems / Digital Receptionists.

Buyer: ARGYLL AND BUTE COUNCIL  
Current stage: Planning  
OCID: ocds-r6ebe6-0000624992

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## Summary

The procurement process initiated by Argyll and Bute Council aims to explore suitable digital visitor management and digital receptionist systems for its larger customer-facing buildings. This tender, titled "Market Test: Digital Visitor management Systems / Digital Receptionists," is currently in the planning stage, with a focus on general public services. Interested suppliers should submit their expressions of interest and marketing information by 24th July 2020. The services will be delivered in Argyll and Bute, Scotland, and are classified under the goods procurement category, specifically the CPV classification of 48000000.

This tender presents a significant opportunity for businesses specialising in digital solutions, particularly those with expertise in visitor management systems, software development, and customer engagement technologies. Companies that can offer innovative, cost-effective solutions tailored to the functionalities specified, such as electronic visitor check-in and integration with existing technologies, would be well suited to compete. Engaging with this tender may facilitate potential partnerships and contracts that can drive business growth within the public sector.

## Notice

Argyll & Bute Council are looking to explore if a suitable solution exists at an affordable cost which could provide a digital visitor management system at some of its larger customer facing buildings; that would allow a range of reception functions/duties to be done electronically for visitors including but not limited to: a) Pre-registering a visit with a member of council staff so that the system knows they are expected at the building; b) Let the person they are visiting know they are in reception; c) Electronically signing visitors/contractors in/out of the building in order that a visitor roll is available e.g. in the event of a fire; d) Printing a sticky label visitor badge (can have a photo on it and essential details); e) Provide the visitor/contractor with building security and Covid related information; f) Have functionality to be able to contact a designated person or person they are visiting for assistance by phone/videolink if they are having difficulties; and g) Have the facility for a tailored menu screen customisable for specific functions such as Deliveries/Meeting Attendees/1-1 Appointments/Random Walk ins etc. h) Should be interoperable with a range of touchscreen hardware and related software e.g. Microsoft Outlook etc.

### Lot Information

Lot 1

Argyll & Bute Council are looking to explore if a suitable solution exists at an affordable cost which could provide a digital visitor management system at some of its larger customer facing buildings; that would allow a range of reception functions/duties to be done electronically for visitors including but not limited to: a) Pre-registering a visit with a member of council staff so that the system knows they are expected at the building; b) Let the person they are visiting know they are in reception; c) Electronically signing visitors/contractors in/out of the building in order that a visitor roll is available e.g. in the event of a fire; d) Printing a sticky label visitor badge (can have a photo on it and essential details); e) Provide the visitor/contractor with building security and Covid related information; f) Have functionality to be able to contact a designated person or person they are visiting for assistance by phone/videolink if they are having difficulties; and g) Have the facility for a tailored menu screen customisable for specific functions such as Deliveries/Meeting Attendees/1-1 Appointments/Random Walk ins etc. h) Should be interoperable with a range of touchscreen hardware and related software e.g. Microsoft Outlook etc.. If you're are interested in being considered by Argyll & Bute Council for this potential opportunity, please note your interest on this notice, and submit marketing information or an overview of your solution along with outline non-recurring/reoccurring costs to emma.graham@argyll-bute.gov.uk by 24th July 2020.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL389744 |
| Notice type | PCS Notice - Website Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Jul 2020 |
| Submission deadline | Not specified |
| Future notice date | 31 Aug 2020 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ARGYLL AND BUTE COUNCIL |
| Locality | LOCHGILPHEAD |
| Post town | Paisley |
| Postcode | PA31 8RT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Argyll and Bute |
| Electoral ward | Mid Argyll |
| Westminster constituency | Argyll, Bute and South Lochaber |
| Delivery location | TLM6 Highlands and Islands |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 7 Jul 2020 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL389744

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL389744
  Market Test: Digital Visitor management Systems / Digital Receptionists. - Argyll & Bute Council are looking to explore if a suitable solution exists at an affordable cost which could provide a digital visitor management system at some of its larger customer facing buildings; that would allow a range of reception functions/duties to be done electronically for visitors including but not limited to: a) Pre-registering a visit with a member of council staff so that the system knows they are expected at the building; b) Let the person they are visiting know they are in reception; c) Electronically signing visitors/contractors in/out of the building in order that a visitor roll is available e.g. in the event of a fire; d) Printing a sticky label visitor badge (can have a photo on it and essential details); e) Provide the visitor/contractor with building security and Covid related information; f) Have functionality to be able to contact a designated person or person they are visiting for assistance by phone/videolink if they are having difficulties; and g) Have the facility for a tailored menu screen customisable for specific functions such as Deliveries/Meeting Attendees/1-1 Appointments/Random Walk ins etc. h) Should be interoperable with a range of touchscreen hardware and related software e.g. Microsoft Outlook etc.

## Notice URLs

- http://
- http://www.argyll-bute.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000624992
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=624992

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000624992. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000624992.json.