---
title: "CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks"
ocid: "ocds-r6ebe6-0000627821"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000627821"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000627821.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000627821.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "THE CITY OF EDINBURGH COUNCIL"
published: "2021-10-18"
---

# CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks

Buyer: THE CITY OF EDINBURGH COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000627821

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## Summary

The City of Edinburgh Council has completed the procurement process for "CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks". This contract falls within the services category, primarily focused on providing communal stair cleaning services across 2,500 to 3,000 blocks within Edinburgh. The framework commenced in July 2021 and is set for an initial period of two years, with the potential for two additional years. The procurement method employed was selective, following a restricted procedure, and the total contract value is £1,128,580. Notably, potential bidders were advised about the implications of the Transfer of Undertakings (Protection of Employment) Regulations (TUPE).

This tender presents significant opportunities for businesses specialising in facilities management, cleaning services, and related fields, particularly those with experience in servicing mixed-use residential properties. The emphasis on quality and price in tender evaluation, with a ratio of 60% for price and 40% for quality, suggests that well-established firms and SMEs with a strong operational framework and adherence to health and safety standards could successfully compete. The structured framework agreement allows for varied services including emergency cleaning and graffiti removal, enhancing prospects for contractors able to offer a comprehensive package.

## Notice

The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks. The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years Bidder should note TUPE may apply

### Lot Information

Lot 1

It is the Councils intention to conduct a 2-stage tender process for a 4 year contract on a 2+1+1 basis. There is an emphasis on quality as well as price and submissions will be assessed on the most economically advantageous tender based on a ratio of 60% Price and 40% Quality. Contractors should be aware that being appointed to the Framework is no guarantee work and that the Council will apply the following methodology to all orders placed. Framework Operation The 1st ranked contractor within the Framework will be offered the initial business (2000 to 2500 stairs) in the first instance throughout the Framework Contract period. If, for whatever reason, the 1st ranked contractor cannot meet the requirements during the Framework Contract period the 2nd ranked contractor will be offered the work and so on. This arrangement is required to drive best value whilst ensuring business continuity. For substantial additions to the service or for additional services, the Council may conduct a mini competition between the three framework providers. The requirement: Standard weekly cleans to properties as detailed within the Short Service Specification, comprise of cleaning of all internal communal areas, the main entrance, stairwells, landings, corridors/access walkways and rear entrance. This also includes any steps, porches and/or plats. All works must be carried out in accordance with the British Institute of Cleaning Science recommendations. All works must comply with the latest edition of the Health and Safety at Work Regulations. The Council may be required to provide additional services either as a temporary, permanent or ad hoc arrangement. These may include, but are not limited to: graffiti removal, chute cleaning, and fire damage cleaning. Full blocks with different requirements

Renewal: Up to two additional year long extensions. (2+1+1).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430693 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Oct 2021 |
| Submission deadline | 3 Mar 2021 |
| Future notice date | 12 Oct 2020 |
| Award date | 15 Sep 2021 |
| Contract period | Not specified |
| Recurrence | If extensions not utilised - Late 2022 If extensions utilised - late 2024 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,128,580 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE CITY OF EDINBURGH COUNCIL |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH8 8BG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 3 |
| Supplier names | CALEDONIAN MAINTENANCE SERVICES; ISS FACILITY SERVICES; PERFECT CLEAN EDINBURGH |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911100 - Accommodation cleaning services

## Release History

- 18 Oct 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430693
- 1 Feb 2021 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB405501
- 2 Sep 2020 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394089

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB405501&idx=1
  1st February 2021 - Short Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB405501&idx=2
  1st February 2021 - Single Procurement Document (SPD)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB405501&idx=3
  1st February 2021 - SPD Instruction Document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP394089&idx=1
  4th September 2020 - Questionnaire
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394089
  CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks - The City of Edinburgh Council intends to re procure its Stair Cleaning Service The service provides regular cleaning of common stairs in Edinburgh and its outlying areas. The aim of the service is to deliver a customer focussed stair cleaning service that provides value for money, customer satisfaction whilst contributing to maintenance standards within local neighbourhoods. The current service provides: Weekly cleaning to around 2500 blocks in the city which are Council owned or mixed tenure properties. There will be new admissions and removal throughout the period of the contract. The Council manages the whole portfolio of properties whether Council tenants or owners. The specification for all property types will be broadly similar. Needle sweeps will be required, the service provider must arrange for sharps boxes to be available to their staff and must ensure disposal of such through the guidelines for disposal of sharps boxes, they must ensure their staff are trained to deal with these instances. Pricing will be for standard specification based no difference will be made in respect of ownership, additional/bespoke pricing will also be sought at tender stage. Additional services include but are not limited to: emergency or specialised cleans, graffiti removal, chute cleaning, and fire damage cleaning.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB405501
  CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks - The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks. The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years Bidder should note TUPE may apply
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430693
  CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks - The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks. The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years Bidder should note TUPE may apply

## Notice URLs

- http://
- http://www.edinburgh.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000627821

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000627821. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000627821.json.