---
title: "Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs)"
ocid: "ocds-r6ebe6-0000627851"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000627851"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000627851.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000627851.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "EAST AYRSHIRE COUNCIL"
published: "2021-01-20"
---

# Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs)

Buyer: EAST AYRSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000627851

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## Summary

East Ayrshire Council is conducting a public procurement process for the "Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs)" service. This initiative falls under the general public services sector and aims to support the maintenance of their fleet consisting of approximately 450 vehicles, including plant and ancillary equipment. The procurement method used is an open procedure, which is currently in the award stage. The framework agreement is set for a duration of one year, with the potential for extension of up to three additional years. Bidders submitted their proposals electronically by the deadline of 28 September 2020.

This procurement tender presents significant opportunities for businesses specialising in vehicle maintenance, inspections, and repair services, especially those capable of servicing both light and heavy vehicles, including buses and plant equipment. Small and medium-sized enterprises (SMEs) with experience in these areas are particularly encouraged to participate, as the framework is designed to accommodate a variety of service providers. Given that services will be required on an ad-hoc basis, firms looking to establish stable sourcing relationships with East Ayrshire Council may find this to be a fruitful venture.

## Notice

East Ayrshire Council operates an in-house garage facility for the inspection, maintenance and repair of its fleet of approximately 450 vehicles, plant and ancillary equipment, including MOTs for class 4, 5 and 7. To support the delivery of vehicle/plant maintenance services, East Ayrshire Council is seeking to appoint service providers within a Framework Agreement with the appropriate experience of vehicle/plant inspections, servicing and maintenance/ repair services. This will include the provision of maintenance services for the Ayrshire Roads Alliance, which works across East and South Ayrshire Councils. Bidders should note that the Framework is in place to support the current in-house provision and therefore services shall be required on an ad-hoc basis. Any indicative quantities or figures provided in the tender documentation are for evaluation purposes only. As such there is no guarantee of any business, use, level of use or continuity of business throughout the framework duration. The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.

### Lot Information

Lot 4 - Plant

This Lot will include the inspection, servicing, maintenance and repair of plant. This Lot will typically include JCB/CAT type loaders, Road Sweepers, tractors, ride-on mowers, fork lift trucks etc.

Renewal: The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.

Lot 5 - Component Repair

This Lot will cover Component Repair including refurbishment where appropriate. This will be the provision of repair and refurbishment services for components fitted to Council vehicles such as rams, pumps, gearbox etc.

Renewal: The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.

Lot 1 - Light Vehicles up to 3.5t GVW

This Lot will include the inspection, servicing, maintenance, repair and annual test (MOT) of light vehicles up to 3.5t GVW. This Lot will typically include all cars, small trailers, small, medium and large vans and trucks up to 3.5t GVW.

Renewal: The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the Council.

Lot 2 - Heavy Vehicles over 3.5t GVW

This lot will include the inspection, servicing, maintenance, repair, annual test (MOT), preparation and presentation of heavy vehicles over 3.5t GVW. This Lot will typically include Trucks, Refuse Collection Vehicles, Gully Cleaning Trucks, Winter Gritting Vehicles, Hooklift Vehicles and Rear End Loader Vehicles over 3.5t.

Renewal: The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the Council.

Lot 3 - Buses

This Lot will include mechanical repairs, inspections, maintenance and annual test (MOT) of buses. This Lot will typically include mini buses up to 17 seat capacity but may also include some larger vehicles.

Renewal: The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404633 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Jan 2021 |
| Submission deadline | 28 Sep 2020 |
| Future notice date | Not specified |
| Award date | 18 Jan 2021 |
| Contract period | Not specified |
| Recurrence | July/August 2024 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £120,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | EAST AYRSHIRE COUNCIL |
| Locality | KILMARNOCK |
| Post town | Kilmarnock |
| Postcode | KA3 7BU |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM93 North Ayrshire and East Ayrshire |
| Local authority | East Ayrshire |
| Electoral ward | Kilmarnock East and Hurlford |
| Westminster constituency | Kilmarnock and Loudoun |
| Delivery location | TLM93 North Ayrshire and East Ayrshire, TLM94 South Ayrshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 14 |
| Supplier names | BRIDGEND GARAGE; BUSTEC (SCOTLAND; C P DAVIDSON & SONS; ECON ENGINEERING; EURO DRIVESHAFTS & HYDRAULICS; HAMILTON BROS (ENGINEERING; HIAB; JOHNSTONE & DRYNAN; MOTUS GROUP T/A IMPERIAL COMMERCIALS; PISTONS & COMPONENTS (GLASGOW; ROMAQUIP; SCARAB SWEEPERS; UK INSPECT T/A CALEDONIAN ACCESS; VOLVO GROUP UK LTD T/A VOLVO TRUCK AND BUS CENTRE NORTH & SCOTLAND |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50112000 - Repair and maintenance services of cars
- 50113000 - Repair and maintenance services of buses
- 50114000 - Repair and maintenance services of trucks
- 50116000 - Maintenance and repair services related to specific parts of vehicles

## Release History

- 20 Jan 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404633
- 8 Oct 2020 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT396985
- 14 Sep 2020 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP395036
- 12 Aug 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392553

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG392553
  Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs) - East Ayrshire Council operates an in-house garage facility for the inspection, maintenance and repair of its fleet of approximately 450 vehicles, plant and ancillary equipment, including MOTs for class 4, 5 and 7. To support the delivery of vehicle/plant maintenance services, East Ayrshire Council is seeking to appoint service providers within a Framework Agreement with the appropriate experience of vehicle/plant inspections, servicing and maintenance/ repair services. This will include the provision of maintenance services for the Ayrshire Roads Alliance, which works across East and South Ayrshire Councils. Bidders should note that the Framework is in place to support the current in-house provision and therefore services shall be required on an ad-hoc basis. Any indicative quantities or figures provided in the tender documentation are for evaluation purposes only. As such there is no guarantee of any business, use, level of use or continuity of business throughout the framework duration. The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN404633
  Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs) - East Ayrshire Council operates an in-house garage facility for the inspection, maintenance and repair of its fleet of approximately 450 vehicles, plant and ancillary equipment, including MOTs for class 4, 5 and 7. To support the delivery of vehicle/plant maintenance services, East Ayrshire Council is seeking to appoint service providers within a Framework Agreement with the appropriate experience of vehicle/plant inspections, servicing and maintenance/ repair services. This will include the provision of maintenance services for the Ayrshire Roads Alliance, which works across East and South Ayrshire Councils. Bidders should note that the Framework is in place to support the current in-house provision and therefore services shall be required on an ad-hoc basis. Any indicative quantities or figures provided in the tender documentation are for evaluation purposes only. As such there is no guarantee of any business, use, level of use or continuity of business throughout the framework duration. The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.

## Notice URLs

- http://
- http://www.east-ayrshire.gov.uk
- http://www.publictendersscotland.publiccontractsscotland.gov.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000627851
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000627851. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000627851.json.