---
title: "COPFS-2020-012 HCM System RFI"
ocid: "ocds-r6ebe6-0000627912"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000627912"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000627912.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000627912.json"
source: "Public Contracts Scotland"
current_stage: "Planning"
buyer: "CROWN OFFICE AND PROCURATOR FISCAL SERVICE"
published: "2020-09-01"
---

# COPFS-2020-012 HCM System RFI

Buyer: CROWN OFFICE AND PROCURATOR FISCAL SERVICE  
Current stage: Planning  
OCID: ocds-r6ebe6-0000627912

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## Summary

The Crown Office and Procurator Fiscal Service is initiating a procurement process for a Human Capital Management (HCM) system, titled "COPFS-2020-012 HCM System RFI". This tender falls within the social protection industry and is located in Edinburgh, Scotland. Currently in the planning stage, the procurement is set to move forward with a future notice expected on 1st October 2020. The estimated value of this procurement is £500,000. Suppliers are encouraged to provide feedback on the draft specifications for the system, which is intended to be cloud-based and fully digital.

This procurement presents a significant opportunity for businesses specialising in software solutions, particularly those experienced in HCM systems and their integration with existing platforms like payroll and attendance management. Companies that can demonstrate expertise in delivering modular systems or Best-of-Breed approaches would be well-suited to compete. Engaging in this process could lead to long-term contracts, as the current systems are projected to run out of contract within the next 2 to 3 years, thereby opening up further opportunities for sustained business growth.

## Notice

COPFS is seeking to procure a Human Capital Management system which will be cloud-based and fully digital to allow all aspects of people management to be considered, processed, managed and controlled. There are interdependencies with other systems (e.g. Payroll, Time and Attendance), which are also due to run out of contract over the next 2 to 3 years. This provides an opportunity to consider the advantages and disadvantages of either replacing these with a modular Human Capital Management (HCM) system or a Best-of-Breed approach with interfaces and integrations as necessary.

### Lot Information

Lot 1

COPFS is interested in procuring a Human Capital Management System that contains either the following modules or can integrate/interface with other systems to provide the same functionality: Core HR Administration; People Management; Learning and Development (Learning Management System); Attendance Management; Time Recording; Recruitment; Talent and Performance Management; Self-Service Portal; Payroll, Compensation and Benefits; and Reporting and Analytics. This RFI is seeking supplier feedback on the draft specification and to advise what options are available.. To respond to this RFI please register on Public Contracts Scotland - Tenders (PCS-T) https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html against Project: project_16830 - Human Capital Management System and Expression of Interest: pqq_5010 - Human Capital Management System with Associated Services.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP393729 |
| Notice type | OJEU - F1 - Prior Information Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Sep 2020 |
| Submission deadline | Not specified |
| Future notice date | 1 Oct 2020 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN OFFICE AND PROCURATOR FISCAL SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1LA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 1 Sep 2020 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP393729

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP393729
  COPFS-2020-012 HCM System RFI - COPFS is seeking to procure a Human Capital Management system which will be cloud-based and fully digital to allow all aspects of people management to be considered, processed, managed and controlled. There are interdependencies with other systems (e.g. Payroll, Time and Attendance), which are also due to run out of contract over the next 2 to 3 years. This provides an opportunity to consider the advantages and disadvantages of either replacing these with a modular Human Capital Management (HCM) system or a Best-of-Breed approach with interfaces and integrations as necessary.

## Notice URLs

- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000627912
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000627912. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000627912.json.