---
title: "The University of Edinburgh - Bumstead and Greenwood HVAC Services and Maintenance"
ocid: "ocds-r6ebe6-0000628863"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000628863"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000628863.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000628863.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2021-12-01"
---

# The University of Edinburgh - Bumstead and Greenwood HVAC Services and Maintenance

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000628863

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## Summary

The University of Edinburgh is seeking to appoint a single supplier for the Bumstead and Greenwood HVAC Services and Maintenance contract, targeting the services sector within the educational industry. The procurement is currently at the tender stage, with the deadline for submissions set for 28th September 2020. This project is located in Edinburgh, UK, and follows a restricted procedure for procurement, with a total contract value of £500,000. The initial contract is for a period of two years, with the possibility of extending for an additional two years until 2024.

This opportunity presents a significant pathway for businesses specialising in HVAC services, particularly those with experience in servicing educational or research facilities. Companies that are familiar with compliance to Home Office requirements regarding mechanical services, as well as those equipped to manage air quality control and maintenance tasks, will be well-suited to compete. The University of Edinburgh also emphasises developing strategic supplier partnerships, which could benefit businesses looking to enhance their reputation and connectivity within the sector.

## Notice

The University of Edinburgh wishes to appoint a single supplier to support the University Estates team with the Service and Maintenance of defined mechanical services within both buildings, including a programme of air filter exchanges for all the air handling supply and extract systems within the two buildings, including the provision of the safe disposal of the used air filters, so keeping these services in a good and safe working order - The project will deliver the service contract to inspect, service and maintain specific mechanical building services within the Bumstead and Greenwood Buildings' avian facilities in line with Home Office requirements - Strategic Supplier Partnership - Compliance with Public Procurement regulations - Develop a partnership approach with Supply chain with Estates Project management throughout the contract. - Further enforce the University of Edinburgh's reputation and global ranking. - Contract and Supplier Management with agreed service levels. - Compliance with Reported Key Performance Indicators The proposed contract period is an initial 2 year contract with an option to extend for a further 1 year + 1 year to 2024.

### Lot Information

Lot 1

The University of Edinburgh wishes to appoint a single supplier to support the University Estates team with the Service and Maintenance of defined mechanical building services within two avian research buildings, including the provision of air filters serving the supply and extract ventilation systems, so keeping these services in a good and safe working order. The project will deliver the service contract to inspect, service and maintain specific mechanical building services within the Bumstead and Greenwood Buildings' avian facilities in line with Home Office requirements. All service and maintenance tasks shall be in line with the requirements of the relevant SFG 20 task schedules and the manufacturer's recommendations. Within both buildings, the birds are kept in a specific pathogen free (SPF) status allowing research into their susceptibility and resistance to avian pathogens. The buildings are equipped with various air filtration media to assist in the control measures required to operate such as facility. The successful Contractor must be familiar with the HSE 'Respiratory hazards of poultry dust - Statement of evidence' and 'Controlling exposure to poultry dust: Guidance for employers - ais39' documentation to inform their particular risk assessments and working method statements. Other services that shall be serviced and maintained under this contract are: - General air handling and ventilation systems - LTHW heating systems including plate heat exchangers - Chilled Water systems - DX cooling integral to air handling system - Ultra-violet water sterilisers - Water storage tanks, hot water calorifiers and domestic water distribution systems (excluding L8 checks) - Smoke control installation - Plant room cleanliness The contract shall also have provision for the Contractor to undertake instructed reactive, repair and replacement tasks relating to the maintained systems.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Renewal: option to extend for a total of 2 years. 1 year plus 1 year.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC434726 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Dec 2021 |
| Submission deadline | 28 Sep 2020 |
| Future notice date | Not specified |
| Award date | 1 Dec 2021 |
| Contract period | Not specified |
| Recurrence | Approximately 12 months prior to the expiration of this agreement. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £500,000 |
| Lots value | £500,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services

### Codes

- 45331000 - Heating, ventilation and air-conditioning installation work
- 50712000 - Repair and maintenance services of mechanical building installations
- 71315410 - Inspection of ventilation system

## Release History

- 1 Dec 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC434726
- 26 Aug 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG393352

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG393352
  The University of Edinburgh - Bumstead and Greenwood HVAC Services and Maintenance - The University of Edinburgh wishes to appoint a single supplier to support the University Estates team with the Service and Maintenance of defined mechanical services within both buildings, including a programme of air filter exchanges for all the air handling supply and extract systems within the two buildings, including the provision of the safe disposal of the used air filters, so keeping these services in a good and safe working order - The project will deliver the service contract to inspect, service and maintain specific mechanical building services within the Bumstead and Greenwood Buildings' avian facilities in line with Home Office requirements - Strategic Supplier Partnership - Compliance with Public Procurement regulations - Develop a partnership approach with Supply chain with Estates Project management throughout the contract. - Further enforce the University of Edinburgh's reputation and global ranking. - Contract and Supplier Management with agreed service levels. - Compliance with Reported Key Performance Indicators The proposed contract period is an initial 2 year contract with an option to extend for a further 1 year + 1 year to 2024.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC434726
  The University of Edinburgh - Bumstead and Greenwood HVAC Services and Maintenance - The University of Edinburgh wishes to appoint a single supplier to support the University Estates team with the Service and Maintenance of defined mechanical services within both buildings, including a programme of air filter exchanges for all the air handling supply and extract systems within the two buildings, including the provision of the safe disposal of the used air filters, so keeping these services in a good and safe working order - The project will deliver the service contract to inspect, service and maintain specific mechanical building services within the Bumstead and Greenwood Buildings' avian facilities in line with Home Office requirements - Strategic Supplier Partnership - Compliance with Public Procurement regulations - Develop a partnership approach with Supply chain with Estates Project management throughout the contract. - Further enforce the University of Edinburgh's reputation and global ranking. - Contract and Supplier Management with agreed service levels. - Compliance with Reported Key Performance Indicators The proposed contract period is an initial 2 year contract with an option to extend for a further 1 year + 1 year to 2024.

## Notice URLs

- http://
- http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN
- http://www.ed.ac.uk/governance-strategic-planning/strategic-planning/strategic-plan/vision-and-mission
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted
- http://www.legislation.gov.uk/uksi/2010/493/contents/made
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000628863
- https://www.legislation.gov.uk/ukpga/2010/15/contents
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
- https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000628863. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000628863.json.