---
title: "Provision of Hard Facilities Management Services"
ocid: "ocds-r6ebe6-0000629248"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000629248"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000629248.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000629248.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH POLICE AUTHORITY"
published: "2021-09-22"
---

# Provision of Hard Facilities Management Services

Buyer: SCOTTISH POLICE AUTHORITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000629248

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## Summary

The Scottish Police Authority has completed a procurement process for the "Provision of Hard Facilities Management Services," aimed at supporting the operational estate across Scotland. This contract was awarded under a selective procurement method, specifically a restricted procedure, with a total estimated value of approximately £141 million. The contract has an initial duration of four years and four months, with the potential for two 12-month extensions. The service provider will cater to about 477 operational properties across the Scottish mainland and islands. The tender was formally awarded on 7th September 2021.

This contract presents an excellent opportunity for businesses specialising in facilities management services and related sectors. Companies with expertise in planned and reactive maintenance, project management, and those equipped to handle large-scale operational needs—particularly for public sector clients—will find this tender advantageous. The emphasis on delivering social and environmental benefits alongside the core requirements suggests that firms demonstrating a commitment to community impact may have a competitive edge. Successful bidders might also expect to engage in various improvement projects, further enhancing potential business growth within the sector.

## Notice

The Scottish Police Authority (the Authority) has awarded contract to a single service provider for the provision of Facilities Management (FM) and related projects covering the operational estate across Scotland. The maximum contract duration is 6 years and 4 months (initial duration 4 years and 4 months with the option to extend for a period of two 12 month periods).

### Lot Information

Lot 1

The Scottish Police Authority has awarded a contract to a single service provider for the provision of Hard Facilities Management (FM)and related projects up to a limit of 500,000 GBP (five hundred thousand pounds) per instruction, excluding VAT for circa 477 operational properties. This is made up of a two high level elements: Core Service - Planned and reactive maintenance and projects. Additional Services: revenue/capital funded maintenance projects. Additional services may or may not be instructed under this contract, and are dependent on availability of future funding and not guaranteed. The Hard Facilities Management (FM) will cover the operational estate across Scotland. The services include a range of planned preventative maintenance of fabric and mechanical and electrical assets including lifts and statutory compliance and inspection testing; reactive repairs and maintenance; and capital and revenue maintenance works projects up to the value of 500,000 GBP ex VAT. The scope also includes provision and administration of a national helpdesk and CAFM system, provide professional advice, guidance and assistance on facilities management and property issues to assist SPA in the running of its properties, under best business practice, ensuring compliance with current regulatory legislation whilst obtaining value for money.

Options: The very nature of facilities management can be complex, variable and in flux. There will be a need over the contract term to allow the Scottish Police Authority to remove, amend or change the buildings and structures of their estate (including on a temporary, emergency and short/medium term basis to accommodate the services to be delivered by the public sector) and to vary the contract accordingly including the overall value of the contract estimated at Paragraph II.1.7) (Estimated total value) above.

Renewal: The initial contract period will be 52 months, with the option to extend for a period up to 24 months (in increments of 12 months and 12 months). Duration included 2 x 12 month extension at discretion of Authority

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP428721 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Sep 2021 |
| Submission deadline | 9 Oct 2020 |
| Future notice date | Not specified |
| Award date | 7 Sep 2021 |
| Contract period | Not specified |
| Recurrence | The Authority may re-let this contract prior to the end of the initial 4 year and 4 month period and a Contract Notice will be published circa 18 months prior to the end of the initial period. If not, the 12 month extension will be used, the supplier will be notified prior to its commencement date. Decision to utilise final 12 months extension will be taken at least 6 months prior to commencement. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £141,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £158,281,234 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH POLICE AUTHORITY |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G51 1DZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Govan |
| Westminster constituency | Glasgow South West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ATALIAN SERVEST AMK |

## CPV Codes

### Divisions

- 45 - Construction work
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 71 - Architectural, construction, engineering and inspection services
- 72 - IT services: consulting, software development, Internet and support
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 45259000 - Repair and maintenance of plant
- 48420000 - Facilities management software package and software package suite
- 50324200 - Preventive maintenance services
- 50413200 - Repair and maintenance services of firefighting equipment
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 50610000 - Repair and maintenance services of security equipment
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50750000 - Lift-maintenance services
- 50800000 - Miscellaneous repair and maintenance services
- 71315300 - Building surveying services
- 71317200 - Health and safety services
- 71320000 - Engineering design services
- 71324000 - Quantity surveying services
- 71600000 - Technical testing, analysis and consultancy services
- 72253000 - Helpdesk and support services
- 72514000 - Computer facilities management services
- 72514100 - Facilities management services involving computer operation
- 72514200 - Facilities management services for computer systems development
- 72514300 - Facilities management services for computer systems maintenance
- 77310000 - Planting and maintenance services of green areas
- 77314000 - Grounds maintenance services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
- 90700000 - Environmental services
- 90922000 - Pest-control services

## Release History

- 22 Sep 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP428721
- 7 Sep 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394327

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP394327
  Provision of Hard Facilities Management Services - The Scottish Police Authority (the Authority) have a requirement to procure a Provider for Hard Facilities Management (FM) covering the operational estate across Scotland. The Authority intends to award a contract to a single service provider for the provision of Hard Facilities Management (FM) services. The service will include hard FM services and related projects. The maximum contract duration is 6 years and 4 months (initial duration 4 years and 4 months with the option to extend for a period of two 12 month periods).
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP428721
  Provision of Hard Facilities Management Services - The Scottish Police Authority (the Authority) has awarded contract to a single service provider for the provision of Facilities Management (FM) and related projects covering the operational estate across Scotland. The maximum contract duration is 6 years and 4 months (initial duration 4 years and 4 months with the option to extend for a period of two 12 month periods).

## Notice URLs

- http://
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- http://www.spa.police.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000629248

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000629248. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000629248.json.