---
title: "Design, Fit-out, AV Provision for an update to the Caledonian Hall"
ocid: "ocds-r6ebe6-0000630262"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000630262"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000630262.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000630262.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ROYAL BOTANIC GARDEN EDINBURGH"
published: "2021-09-30"
---

# Design, Fit-out, AV Provision for an update to the Caledonian Hall

Buyer: ROYAL BOTANIC GARDEN EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000630262

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000630262.json)

## Summary

The procurement process launched by the Royal Botanic Garden Edinburgh involves the design, fit-out, and audio-visual provision for an update to the Caledonian Hall. This project, titled "Design, Fit-out, AV Provision for an update to the Caledonian Hall", is categorised under services and is primarily focused on the events industry. The tender was initiated on 23 November 2020, with a deadline for submissions on 11 January 2021. The total contract value is £116,500, with plans to address the hall's current deterioration to increase its appeal as a premium venue in Edinburgh, UK.

This tender presents significant opportunities for businesses, particularly those specialising in design, construction, and event services. Companies that offer innovative solutions in venue fit-out, modern AV technologies, and effective project management will be well-positioned to compete. The Royal Botanic Garden Edinburgh is aiming to enhance its facilities to attract new clients and increase the volume of events, creating a lucrative environment for businesses that can deliver high-quality, bespoke services tailored to the hospitality sector.

## Notice

Design, Fit-out, AV Provision for an update to the Caledonian Hall

### Lot Information

Lot 1

RBGE Caledonian Hall Event Space - Background The Caledonian Hall is situated in the heart of the garden and one of the key event spaces on site, marketed as an events venue which is predominantly used for weddings and other social events, including funeral receptions, birthday parties and, to a lesser extent, corporate meetings and events. The current plain decor allows clients to dress the hall to their theme, but the hall is now showing signs of wear and increasingly potential clients are commenting on this and choosing to hold their event elsewhere. In the competitive Edinburgh marketplace we are losing ground. The venue no longer reflects our 5 star visitor attraction status. There were 119 events in financial year 2019/20. The Caledonian Hall has a long history within the Botanics; it was built originally by the Royal Caledonian Horticultural Society as their Exhibition Hall within their experimental garden until 1864, when it became the RBGE's Herbarium (collection of preserved plant specimens) until 1964. Brief Project Description & Purpose The project is to redecorate the space to create a sense of "wow" on arrival and to better reflect the venue's unique selling point as a historic building within a botanic garden. The decor should reflect and celebrate nature and the living collection within RBGE The purpose of the project is support our strategic objective to generate increased commercial income for RBGE by creating a 5 star venue within the garden to attract new clients, increasing the number of events held and creating new products to sell to new and existing customers.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP429079 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Sep 2021 |
| Submission deadline | 11 Jan 2021 |
| Future notice date | Not specified |
| Award date | 30 Sep 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £100,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £116,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOTANIC GARDEN EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 5LR |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | 442 DESIGN |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment
- 45 - Construction work
- 71 - Architectural, construction, engineering and inspection services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 32321200 - Audio-visual equipment
- 32321300 - Audio-visual materials
- 45453000 - Overhaul and refurbishment work
- 71242000 - Project and design preparation, estimation of costs
- 79952000 - Event services

## Release History

- 30 Sep 2021 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP429079
- 23 Nov 2020 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV400347

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV400347&idx=1
  23rd November 2020 - ITT CALEDONIAN HALL RBGE2020-29
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV400347&idx=2
  23rd November 2020 - PRICING TEMPLATE CALEDONIAN HALL RBGE2020-29
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV400347
  Design, Fit-out, AV Provision for an update to the Caledonian Hall - Design, Fit-out, AV Provision for an update to the Caledonian Hall
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP429079
  Design, Fit-out, AV Provision for an update to the Caledonian Hall - Design, Fit-out, AV Provision for an update to the Caledonian Hall

## Notice URLs

- http://
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000630262
- https://rbge.org.uk
- https://www.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000630262. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000630262.json.