---
title: "Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training"
ocid: "ocds-r6ebe6-0000631344"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000631344"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000631344.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000631344.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2021-04-21"
---

# Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000631344

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## Summary

The University of Edinburgh is actively engaged in a procurement process for a contract titled "Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training." This contract falls within the education industry and is based in Edinburgh, UK. The procurement method employed is an open procedure, with the tender period having initially closed on 2nd November 2020. The contract aims to establish a framework agreement for the comprehensive management of evacuation chairs across the University to ensure compliance with safety regulations. The total estimated contract value is approximately £87,376.80, signed on 19th April 2021.

This procurement presents a significant opportunity for businesses involved in the supply and maintenance of medical and safety equipment, particularly those specialising in evacuation solutions. Companies offering comprehensive services, including installation, training, and ongoing maintenance, will find a particular advantage in bidding for this contract. Given the need for certified and compliant evacuation chairs, small and medium-sized enterprises (SMEs) with relevant expertise, as well as larger suppliers capable of meeting the outlined specifications, can leverage this opportunity to expand their reach within the public sector market.

## Notice

The University of Edinburgh (UoE) is looking to establish a single-supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University's portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. The agreement will include the renewal of the University's Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations. This procurement has been conducted via the Public Contracts Scotland - Tender portal (PCS-T). A one stage Open procedure has been applied. Bidders have been asked to self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T. Specific requirements have been included in the Section III of this Contract Notice.

### Lot Information

Lot 1

The University of Edinburgh (UoE) is looking to establish a single-supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support our compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University's portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. It is expected that the agreement will include the renewal of the University's Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations. The key focus of this procurement is to provide a unique, clear, consolidated evacuation solution that can be managed effectively across a variety of locations. The contract will be structured around the following elements: 1) Supply and Installation of Evacuation Chairs as per specification 2) Annual Maintenance, Repair (including reactive) and Re-certification of the UoE Evacuation Chairs portfolio 3) Training For the supply, a manual, i.e. not battery powered solution is sought, covering: downward evacuation (suitable for the majority of UoE buildings) and upward evacuation/all-terrain (as dictated by specific building access & configuration). It is estimated about 175 - 190 chairs will fall within the first category and approximately 5 - 10 should cover the more complex requirements included in the second category. The initial purchase and installation will be phased over a period of approximately 3 months, to allow safe delivery and implementation. In addition to supply & installation, the appointed supplier will be expected to ensure full management of the Evacuation Chairs, providing a comprehensive package including annual inspection, asset management, maintenance, servicing, stair testing, repairs and re-certification in accordance with manufacturer standards and full, continuous compliance to the legislation applicable to Class One Medical Equipment. All the chairs are to be maintained with new, original manufacturer supplied and approved spare parts, to the highest standard by readily available, trained, authorised, competent personnel. Suitable, certified 'Train the Trainer' and Refresher on-site courses for up to 10 no. University staff at one time will also be required as part of the agreement, with the first session delivered at the start of the contract. It is anticipated that a total portfolio of about 200 chairs will be handled throughout the duration of this contract. The proposed overall contractual period is 5 years (an initial period of two years with an option to grant an extension for a further 2 and respectively 1 year periods, 2+2+1). This contract has been tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period.. The tender evaluation has consisted of 3 parts (qualification, technical and commercial) and has also included a sample assessment & virtual demonstration. Details of the evaluation process have been included in the ITT document on PCS-T & updates circulated to bidders via the PCS-T message board. The total contract value is an estimate calculated using the scenarios detailed in the ITT.

Renewal: The initial contract period is 2 years with two extension options of respectively two and one year periods (2 + 2 + 1).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR412660 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Apr 2021 |
| Submission deadline | 2 Nov 2020 |
| Future notice date | Not specified |
| Award date | 19 Apr 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £87,376 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EVACUSCAPE |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment
- 50 - Repair and maintenance services

### Codes

- 35110000 - Firefighting, rescue and safety equipment
- 50000000 - Repair and maintenance services

## Release History

- 21 Apr 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR412660
- 29 Sep 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT395932

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT395932
  Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training - The University of Edinburgh (UoE) is looking to establish a single-supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University's portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. It is expected that the agreement will cover the renewal of the University's Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR412660
  Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training - The University of Edinburgh (UoE) is looking to establish a single-supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University's portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. The agreement will include the renewal of the University's Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations. This procurement has been conducted via the Public Contracts Scotland - Tender portal (PCS-T). A one stage Open procedure has been applied. Bidders have been asked to self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T. Specific requirements have been included in the Section III of this Contract Notice.

## Notice URLs

- http://
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- http://www.hse.gov.uk/pubns/hse40.pdf
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000631344
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/
- https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000631344. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000631344.json.