--- title: "Fleet Management Software" ocid: "ocds-r6ebe6-0000632171" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000632171" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000632171.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000632171.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "HIGHLANDS AND ISLANDS AIRPORTS LIMITED" published: "2020-10-01" --- # Fleet Management Software Buyer: HIGHLANDS AND ISLANDS AIRPORTS LIMITED Current stage: Planning OCID: ocds-r6ebe6-0000632171 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000632171) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000632171.json) ## Summary Highlands and Islands Airports Limited is planning to procure Fleet Management Software aimed at enhancing their Transport Fleet Management operational capabilities. The procurement process is currently in the planning stage and involves a Request for Information (RFI) that was published on 1st October 2020. The project is classified under services within the aviation industry and is located in Inverness, UK. Potential suppliers can expect to engage with the authority about the best software solutions tailored to their operational requirements, with a future notice expected by 30th November 2020. This tender presents opportunities for businesses specialising in software development, particularly those focusing on fleet management solutions and technological innovation in the transport sector. Companies that can provide comprehensive management tools, such as asset tracking, defect reporting, and real-time servicing notifications, would be particularly well-suited to compete for this contract. The ability to deliver a user-friendly application that enhances efficiency and reduces paperwork will be key to attracting the buyer's interest. ## Notice HIAL's requirement for clarity and advice in support of our aspirations to further enhance our current Transport Fleet Management operational capabilities. We are looking to the market to provide advice and guidance and outline costs that will inform the business case for delivery. We would like to understand from the market the best approach to find a software solution containing a broad range of capabilities that meets our needs and can be delivered within an optimal timeframe. We are keen to explore technological innovation in the market that may support our drive for efficiency and quality ### Lot Information Lot 1 Fleet Management Software The scope of the solution is anticipated to include: - Assets and equipment management; - Defect reporting from multiple sites; - Capacity to handle 30 users; - View exactly when and where each check was completed including time, date, photos, and signatures; - The application needs to be easy to input records and update service dates; - Manage of multiple sites, workshops from one centralised application; - Easily manage of workshop job scheduling and technician management; - Reduce paper and improve accessibility of documents; - Real-time visibility of overdue servicing or certification; - Required fields so information has to be inputted for vehicles on job cards i.e. mileages /hours; - A simple procedure for adding new vehicle service schedules /user friendly; - A drop-down list for service parts for 12m/6m services; - A dashboard for high level items -defects -overdue services - traffic light application; - Notifications for services due and overdue services to engineer's location- e-mails Generated. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT396126 | | Notice type | PCS Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Oct 2020 | | Submission deadline | Not specified | | Future notice date | 30 Nov 2020 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | HIGHLANDS AND ISLANDS AIRPORTS LIMITED | | Locality | INVERNESS | | Post town | Inverness | | Postcode | IV2 7JB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM2 Highlands and Islands | | ITL 3 | TLM20 Highlands and Islands | | Local authority | Highland | | Electoral ward | Culloden and Ardersier | | Westminster constituency | Moray West, Nairn and Strathspey | | Delivery location | TLM6 Highlands and Islands | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50111100 - Vehicle-fleet management services ## Release History - 1 Oct 2020 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT396126 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT396126&idx=1 1st October 2020 - Fleet Management Software - RFI - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT396126&idx=2 1st October 2020 - Draft HIAL Goods and Services Agreement - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT396126 Fleet Management Software - HIAL's requirement for clarity and advice in support of our aspirations to further enhance our current Transport Fleet Management operational capabilities. We are looking to the market to provide advice and guidance and outline costs that will inform the business case for delivery. We would like to understand from the market the best approach to find a software solution containing a broad range of capabilities that meets our needs and can be delivered within an optimal timeframe. We are keen to explore technological innovation in the market that may support our drive for efficiency and quality ## Notice URLs - http:// - http://www.hial.co.uk - http://www.publiccontractsscotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000632171 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=632171 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000632171. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000632171.json.