---
title: "01804 Provision of an Externally Hosted Online Recruitment System"
ocid: "ocds-r6ebe6-0000637262"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000637262"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000637262.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000637262.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH PRISON SERVICE"
published: "2024-02-21"
---

# 01804 Provision of an Externally Hosted Online Recruitment System

Buyer: SCOTTISH PRISON SERVICE  
Current stage: Award  
OCID: ocds-r6ebe6-0000637262

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## Summary

The Scottish Prison Service has awarded a contract to Oleeo Plc for the provision of an Externally Hosted Online Recruitment System. The procurement method was a limited procedure without prior publication of a call for competition. The procurement rationale cited the need for continuity of service due to Covid-19 disruptions, with the contract lasting from 1st February 2021 to 31st January 2023.

This contract offers an opportunity for businesses in the services industry, especially those providing online recruitment solutions, to engage with the Scottish Prison Service. The contract's duration of 2 years provides stability for the chosen supplier, Oleeo Plc, and indicates the importance of reliability and continuity in the provision of essential services. Businesses with expertise in large-scale recruitment system implementation and management would find this tender well-suited for their capabilities.

## Notice

This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate that the Scottish Prison Service (SPS) intends to contract with Oleeo PLC for the provision of an externally hosted online recruitment system for a period of 2 years.

### Lot Information

Lot 1

The SPS has issued this VEAT notice in good faith and with the intention of issuing a new contract to Oleeo PLC for a period of 2 years, from 1st February 2021 until 31st January 2023. During this time, SPS will continue preparations in the background for a next generation contract, which will see an Invitation to Tender (ITT) issued on approximately 1st February 2022.

### Procurement Information

The SPS has a contract for an externally hosted online recruitment system with Oleeo PLC, which expires on 31st January 2021. Going forward, SPS requires continued provision of a reliable, on-line recruitment system that supports the SPS Human Resources Directorate. For any new recruitment system, SPS anticipates a minimum lead time of 12 months for the end to end procurement process from strategy to acceptance testing. In addition, SPS would also have to maintain the parallel operation of the existing system to act as a backup should any new system encounter technical issues. As a result of the impact of the current Covid-19 disruption on SPS operations, the work required to prepare for a new contract has been delayed. Awarding a new contract with the incumbent supplier for a period of time to cover the procurement and implementation of a new system would ensure continuity of service at a time of operational need for SPS. Covid-19 has placed additional pressure on SPS's ability to recruit Prison Officers. The Public Contracts (Scotland) Regulations 2015 33(1)(c) permits the award of a contract where for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for open procedure, restricted procedure or competitive procedure with negotiation cannot be complied with. Furthermore, the complex configuration and interface of SPS's existing recruitment tool with other SPS applications, precludes competition in the short term for said technical reasons. A reasonable amount of time is required for SPS to engage with bidders in order for them to fully familiarise themselves with the SPS infrastructure and gain a better understanding of the requirements. This is in line with The Public Contracts (Scotland) Regulations 2015 33(1)(b). The period for the new contract on the back of this VEAT notice will be for a maximum of 2 years, from 1st February 2021 to 31st January 2023, with no extension options. During this time, SPS will continue preparations in the background for a next generation contract, which will see an Invitation to Tender (ITT) issued on approximately 1st February 2022, opening up competition to the wider market as part of an OJEU Procedure.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499220 |
| Notice type | OJEU - F25 - Concession Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Feb 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 11 Dec 2020 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £51,979 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH PRISON SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 9HW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Drum Brae/Gyle |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OLEEO |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 79600000 - Recruitment services

## Release History

- 21 Feb 2024 at 00:00 - Award - OJEU - F25 - Concession Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499220
- 11 Dec 2020 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402058

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402058
  01804 Provision of an Externally Hosted Online Recruitment System - This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate that the Scottish Prison Service (SPS) intends to contract with Oleeo PLC for the provision of an externally hosted online recruitment system for a period of 2 years.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB499220
  01804 Provision of an Externally Hosted Online Recruitment System - This is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate that the Scottish Prison Service (SPS) intends to contract with Oleeo PLC for the provision of an externally hosted online recruitment system for a period of 2 years.

## Notice URLs

- http://
- http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court
- http://www.sps.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000637262

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000637262. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000637262.json.