---
title: "C001856 Room booking system with the possibility of future expansion"
ocid: "ocds-r6ebe6-0000637325"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000637325"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000637325.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000637325.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NHS EDUCATION FOR SCOTLAND"
published: "2021-05-05"
---

# C001856 Room booking system with the possibility of future expansion

Buyer: NHS EDUCATION FOR SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000637325

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000637325)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000637325.json)

## Summary

NHS Education for Scotland is seeking a room booking system with the potential for future expansion to enhance the management of shared resources. This tender, titled "C001856 Room booking system with the possibility of future expansion," falls under the health industry category and takes place in Edinburgh, UK. The procurement stage is currently at the Award phase, with the contract for this project already signed on 12th February 2021, valued at £186,635. The formal procurement method used for this initiative was an open procedure, and the primary focus is on services. Interested parties should note that the tender period concluded on 7th January 2021.

This tender presents significant opportunities for businesses specialising in software development and resource management services, particularly for those that can provide cloud-based solutions. Companies capable of supplying integrated hardware and software solutions for managing room booking systems across multiple sites will find this tender aligns well with their offerings. Small and medium enterprises (SMEs) would be particularly well-suited to compete, as evidenced by the high number of bids submitted, which included a notable number from SMEs. The renewable aspect of the contract suggests ongoing potential for involvement in future contracts related to this project.

## Notice

NES identifies the need to improve the utilisation of the accommodation and also the need to ensure NES have sufficient shared space of the right type and size to meet operational business needs, including the provision of training. NES have a range of bookable meeting/training spaces, some of which require approval by facilities teams (usually in specific floors but could be specific rooms) and others are bookable with no required authorisation. NES requires a room booking software solution to enable NES to effectively and efficiently manage shared resources. Please note a cloud based software solution would be preferred. Alongside a software solution submission, NES also requests pricing for a hardware solution which could help NES plan, schedule, monitor and manage shared rooms over a number of sites. Please note, any hardware options submitted will not be marked as part of the tender. This will be for information only.

### Lot Information

Lot 1

NES requires a room booking software solution to enable NES to effectively and efficiently manage shared resources. Please note a cloud based software solution would be preferred.

Renewal: The length of contract for this tender shall be for a total of five years (1+1+1+1+1 years). The intention by NES would be to then align the purchasing of the licences through the Scottish Government Software Value Added Reseller Framework for as long as the requirements are needed throughout the NES estate.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY413751 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 May 2021 |
| Submission deadline | 7 Jan 2021 |
| Future notice date | Not specified |
| Award date | 12 Feb 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £186,635 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS EDUCATION FOR SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 9DN |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EVENTMAP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72268000 - Software supply services

## Release History

- 5 May 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY413751
- 26 Nov 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV400736

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV400736
  C001856 Room booking system with the possibility of future expansion - NES identifies the need to improve the utilisation of the accommodation and also the need to ensure NES have sufficient shared space of the right type and size to meet operational business needs, including the provision of training. NES have a range of bookable meeting/training spaces, some of which require approval by facilities teams (usually in specific floors but could be specific rooms) and others are bookable with no required authorisation. NES requires a room booking software solution to enable NES to effectively and efficiently manage shared resources. Please note a cloud based software solution would be preferred. Alongside a software solution submission, NES also requests pricing for a hardware solution which could help NES plan, schedule, monitor and manage shared rooms over a number of sites. Please note, any hardware options submitted will not be marked as part of the tender. This will be for information only.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY413751
  C001856 Room booking system with the possibility of future expansion - NES identifies the need to improve the utilisation of the accommodation and also the need to ensure NES have sufficient shared space of the right type and size to meet operational business needs, including the provision of training. NES have a range of bookable meeting/training spaces, some of which require approval by facilities teams (usually in specific floors but could be specific rooms) and others are bookable with no required authorisation. NES requires a room booking software solution to enable NES to effectively and efficiently manage shared resources. Please note a cloud based software solution would be preferred. Alongside a software solution submission, NES also requests pricing for a hardware solution which could help NES plan, schedule, monitor and manage shared rooms over a number of sites. Please note, any hardware options submitted will not be marked as part of the tender. This will be for information only.

## Notice URLs

- http://
- http://www.nes.scot.nhs.uk
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000637325

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000637325. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000637325.json.