---
title: "Award of Library Management System"
ocid: "ocds-r6ebe6-0000637858"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000637858"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000637858.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000637858.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "CLACKMANNANSHIRE COUNCIL"
published: "2021-02-15"
---

# Award of Library Management System

Buyer: CLACKMANNANSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000637858

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## Summary

Clackmannanshire Council is seeking to procure a cloud-based library management system, to transition from their existing KOHA solution by the deadline of 1st April 2021. The procurement initiative falls under the services category and is currently in the award stage, following a tender period commencing on 1st April 2021 and ending on 31st March 2024. The total budget for this contract is £16,950, and the winning supplier is expected to facilitate data migration and staff training to ensure a smooth deployment.

This procurement represents an excellent opportunity for technology firms, particularly those specialising in cloud-based software solutions and library management systems, to engage with local government. Businesses that can demonstrate capabilities in data migration, customer self-service functionality, and compliance with the Equality Act 2010 will be well-positioned to compete. The contract is set to favour suppliers who can provide ongoing support and rapid enhancement of the software, making it attractive to companies focused on innovation and customer service.

## Notice

Clackmannanshire Council wish to procure a cloud based library management service, and services to migrate data from their existing solution, KOHA. The new system should be deployed and staff trained to use the system to support library functions by 1st April 2021.The data migration process incorporates extracting information from PTFS KOHA for user accounts, roles, accounts, books, stock, library information about our customers into the new system and any other data required that enables the new system to support the business processes provided by the new system. The replacement system should be cloud based, supported remotely by the supplier which will lead to a rapid release of software enhancements that the supplier will manage for us.We plan to offer this opportunity for 36 months, allowing suppliers to bid to provide a library management system until the end of March 2024.Clackmannanshire Council requires a library management system which includes the following functions:Customer self service - enabling access about their library activity, including loan history and ability to create and amend reservations.An interface to the self-service kiosk (We currently use a system from 2CQR and is linked to the LMS with SIP2 communication protocol)User interfaces that meet, ideally exceeding the requirements of the Equality Act 2010.Access to the migrated KOHA data for use by customers and staffIntegration with the ebook service providers including BorrowBox Book Suppliers.A structured file (CSV) of electronic order requests. This file is expected to be picked up by the Corporate Finance System System, Technology One. (Integration with Technology One is not within the scope of this opportunity.)Reporting functions enabling the service to respond to a wide range of library topics including Freedom of Information requests. In addition, we require more accurate statistical analysis is required for CIPFA.This opportunity will be offered up to 31st March 2024 The initial period shall run to 31st March 2022 where all data migration, training and first statistics are tested from the system and if the system continues to deliver the benefits we seek, we intend to renew to 31st March 2024. At this stage we plan to offer this opportunity again to the wider market.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB406693 |
| Notice type | PCS Notice - Quick Quote Award |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Feb 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 2 Jan 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £16,950 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CLACKMANNANSHIRE COUNCIL |
| Additional buyers | ACCOUNTANT IN BANKRUPTCY; ARGYLL COMMUNITY HOUSING ASSOCIATION LIMITED; COMHAIRLE NAN EILEAN SIAR; DUMFRIES AND GALLOWAY COUNCIL; EAST LOTHIAN COUNCIL; FORESTRY AND LAND SCOTLAND; NATIONAL LIBRARY OF SCOTLAND; NEW COLLEGE LANARKSHIRE; NHS LANARKSHIRE; NORTH LANARKSHIRE COUNCIL; PERTH & KINROSS COUNCIL; SCOTTISH FIRE AND RESCUE SERVICE; SCOTTISH GOVERNMENT; SCOTTISH POLICE AUTHORITY; SCOTTISH QUALIFICATIONS AUTHORITY; SOCIAL CARE AND SOCIAL WORK IMPROVEMENT SCOTLAND (CARE INSPECTORATE) |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 7GB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM01 Clackmannanshire and Fife |
| Local authority | Clackmannanshire |
| Electoral ward | Clackmannanshire South |
| Westminster constituency | Alloa and Grangemouth |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 39 |
| Supplier names | A M PHILLIP TRUCKTECH; AIRSTREAM VENTILATION SOLUTIONS; ALLSPORTS CONSTRUCTION & MAINTENANCE; AMD CONTRACT SERVICES; ASA RECRUITMENT (QUICK QUOTES; AURORA TRANSPORT; BOREAL FORESTRY; BSL INTERIORS; C AND A INTERIORS; CAPTURE ALL; CASTLEVIEW PLANT; CODECLAN; DMFCA; GEO-ROPE; HARVEY NASH; HAS TECHNOLOGY; HIGHAND TRAFFIC MANAGEMENT; IMPACT FUNDING PARTNERS; IVOR KNOX CONSULTING; JOHN GILBERT ARCHITECTS; KINGDOM SERVICES GROUP; KPMG; LORETTO CARE; LORIEN RESOURCING; MORRIS & SPOTTISWOOD; NICOLA ASKHAM; NITH VALLEY CONSTRUCTION; OLM SCOTLAND; PITNEY BOWES; PTFS EUROPE; REPUBLIC OF MEDIA; RF BROWN CONTAINERS; ROSS MACARTHUR CONTRACTORS; SUPPORT IN MIND SCOTLAND; THE GOOD BOX CO LABS LTD T/A GOODBOX; THE ROCK TRUST; VENESKY BROWN; VENESKY-BROWN RECRUITMENT; WILSONS AUCTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 15 Feb 2021 at 09:37 - Award - PCS Notice - Quick Quote Award - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB406693

## Notice URLs

- http://firescotland.gov.uk
- http://https://forestryandland.gov.scot
- http://https://www.cne-siar.gov.uk
- http://www.acha.co.uk
- http://www.aib.gov.uk
- http://www.careinspectorate.gov.scot
- http://www.clacks.gov.uk/business/corporateprocurementprocess/
- http://www.dumgal.gov.uk
- http://www.eastlothian.gov.uk
- http://www.nclanarkshire.ac.uk
- http://www.nhslanarkshire.org.uk
- http://www.nls.uk
- http://www.northlanarkshire.gov.uk
- http://www.pkc.gov.uk
- http://www.scotland.gov.uk
- http://www.spa.police.uk
- http://www.sqa.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000637858. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000637858.json.