---
title: "Variation to Contract for Print Management Software and Multifunctional Devices"
ocid: "ocds-r6ebe6-0000639598"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000639598"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000639598.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000639598.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "GLASGOW CALEDONIAN UNIVERSITY"
published: "2020-12-18"
---

# Variation to Contract for Print Management Software and Multifunctional Devices

Buyer: GLASGOW CALEDONIAN UNIVERSITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000639598

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## Summary

The procurement process relates to Glasgow Caledonian University, located at 70 Cowcaddens Road, Glasgow, UK. The tender titled "Variation to Contract for Print Management Software and Multifunctional Devices" was initiated due to the impact of the Covid-19 pandemic, resulting in the initial contract's expiration being extended to 31st December 2022. As this procurement is at the Award stage, it was completed on 11th December 2020, with an estimated contract value of £115,635.22, classifying as a goods procurement under the open procedure method, specifically in the education sector.

This tender presents opportunities for businesses involved in print management and multifunctional devices, particularly those able to adapt to changing requirements in a post-pandemic landscape. Suppliers with scalable solutions in the education sector will find this contract appealing, especially as future procurement exercises will be conducted to assess more accurate operational needs early in 2022. Engaging with this tender could enable businesses to establish or reinforce relationships within the academic sector, fostering growth in a challenging market.

## Notice

The initial contract was due to expire on 31st December 2020, but has been varied due to the Covid-19 pandemic. Since March this year, Covid-19 restrictions have limited campus access, resulting in a dramatic drop in the usage of printing by both staff and students. As staff continue to work largely from home and face-to face teaching is limited, forecasting future requirements for MFD's and the PMS, in order to carry out a procurement exercise to replace this contract, is very difficult. The variation has delayed the end date until 31st December 2022. A procurement exercise will be carried out early in 2022, when we are in a position to obtain a more accurate requirements analysis.

### Lot Information

Lot 1

The initial contract was due to expire on 31st December 2020, but has been varied due to the Covid-19 pandemic. Since March this year, Covid-19 restrictions have limited campus access, resulting in a dramatic drop in the usage of printing by both staff and students. As staff continue to work largely from home and face-to face teaching is limited, forecasting future requirements for MFD's and the PMS, in order to carry out a procurement exercise to replace this contract, is very difficult. The variation has delayed the end date until 31st December 2022. A procurement exercise will be carried out early in 2022, when we are in a position to obtain a more accurate requirements analysis. The variation can be justified under Regulation 72 (c) of the Public Contract (Scotland) Regulations 2015 which provides that a variation can be allowed where all of the following conditions are fulfilled-- (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii)the modification does not alter the overall nature of the contract or framework; (iii)any increase in price does not exceed 50 % of the initial contract value or framework agreement and with the terms of the Scottish Government Policy Note SPPN4/2020.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402546 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Dec 2020 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 11 Dec 2020 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £115,635 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GLASGOW CALEDONIAN UNIVERSITY |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G4 0BA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North |
| Delivery location | TLM82 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KONICA MINOLTA |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30232100 - Printers and plotters

## Release History

- 18 Dec 2020 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402546

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC402546
  Variation to Contract for Print Management Software and Multifunctional Devices - The initial contract was due to expire on 31st December 2020, but has been varied due to the Covid-19 pandemic. Since March this year, Covid-19 restrictions have limited campus access, resulting in a dramatic drop in the usage of printing by both staff and students. As staff continue to work largely from home and face-to face teaching is limited, forecasting future requirements for MFD's and the PMS, in order to carry out a procurement exercise to replace this contract, is very difficult. The variation has delayed the end date until 31st December 2022. A procurement exercise will be carried out early in 2022, when we are in a position to obtain a more accurate requirements analysis.

## Notice URLs

- http://
- http://www.gcu.ac.uk/procurement
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000639598

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000639598. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000639598.json.