---
title: "Leisure Management System"
ocid: "ocds-r6ebe6-0000639735"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000639735"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000639735.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000639735.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ARGYLL AND BUTE COUNCIL"
published: "2021-08-13"
---

# Leisure Management System

Buyer: ARGYLL AND BUTE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000639735

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000639735)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000639735.json)

## Summary

The Argyll and Bute Council is currently seeking a modern solution to replace its existing Leisure Management System under an open tender process. This project aims to enhance user experience and provide management with performance insights through a comprehensive reporting system. Key dates include the tender submission deadline on 29 January 2021, after which the award process will commence. The contract, valued at £199,700, is for services delivered in Argyll and Bute, a region in the UK. The procurement stage is now complete, having transitioned to the award phase following a successful bidding period that attracted five bids, including from SMEs.

This tender represents a significant opportunity for businesses in the technology and software development sectors, particularly those specialising in point-of-sale systems, data management, and user interface design. Companies that can demonstrate experience in delivering impactful solutions within the public sector, especially those familiar with leisure service management, are encouraged to consider participating in future related tenders. The contract offers a potential for long-term engagement, as it includes optional extensions over a period of up to ten years.

## Notice

The project will cover the replacement of the existing leisure management system with a modern solution intended to delight end users while also providing management with key performance indicators through extensive reporting. The system should provide a modern POS software solution that will enable local cash and card payments for PAYG customers and light retail use. Solution should be able to accept bulk transfer of existing user data. A secure Administrative Portal should provide a range of administrative roles with relevant, configurable permissions for users across the facilities operated by Live Argyll. Facility staff can use the portal to view and manage bookings, memberships and communicate effectively with members.

### Lot Information

Lot 1

The project will cover the replacement of the existing leisure management system with a modern solution intended to delight end users while also providing management with key performance indicators through extensive reporting. The system should provide a modern POS software solution that will enable local cash and card payments for PAYG customers and light retail use. Solution should be able to accept bulk transfer of existing user data. A secure Administrative Portal should provide a range of administrative roles with relevant, configurable permissions for users across the facilities operated by Live Argyll. Facility staff can use the portal to view and manage bookings, memberships and communicate effectively with members.

Renewal: Optional Extensions.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG424412 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Aug 2021 |
| Submission deadline | 29 Jan 2021 |
| Future notice date | Not specified |
| Award date | 26 May 2021 |
| Contract period | Not specified |
| Recurrence | From between 5 to 10 years, being on if optional extensions are taken up. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £199,700 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ARGYLL AND BUTE COUNCIL |
| Locality | LOCHGILPHEAD |
| Post town | Paisley |
| Postcode | PA31 8RT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Argyll and Bute |
| Electoral ward | Mid Argyll |
| Westminster constituency | Argyll, Bute and South Lochaber |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BC TECHNOLOGIES |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48445000 - Customer Relation Management software package

## Release History

- 13 Aug 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG424412
- 21 Dec 2020 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC403204

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=6
  18th January 2021 - Supplementary information which outlines our constraints for local client installs on devices.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=1
  23rd December 2020 - Invite to tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=2
  23rd December 2020 - Specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=3
  23rd December 2020 - Quality Response
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=4
  23rd December 2020 - Price Response
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC403204&idx=5
  23rd December 2020 - ICT and Tech Specification
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC403204
  Leisure Management System - The project will cover the replacement of the existing leisure management system with a modern solution intended to delight end users while also providing management with key performance indicators through extensive reporting. The system should provide a modern POS software solution that will enable local cash and card payments for PAYG customers and light retail use. Solution should be able to accept bulk transfer of existing user data. A secure Administrative Portal should provide a range of administrative roles with relevant, configurable permissions for users across the facilities operated by Live Argyll. Facility staff can use the portal to view and manage bookings, memberships and communicate effectively with members.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG424412
  Leisure Management System - The project will cover the replacement of the existing leisure management system with a modern solution intended to delight end users while also providing management with key performance indicators through extensive reporting. The system should provide a modern POS software solution that will enable local cash and card payments for PAYG customers and light retail use. Solution should be able to accept bulk transfer of existing user data. A secure Administrative Portal should provide a range of administrative roles with relevant, configurable permissions for users across the facilities operated by Live Argyll. Facility staff can use the portal to view and manage bookings, memberships and communicate effectively with members.

## Notice URLs

- http://
- http://www.argyll-bute.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000639735

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000639735. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000639735.json.