---
title: "Provision of a Fuel Management System and Fleet Fuel System Maintenance"
ocid: "ocds-r6ebe6-0000641481"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000641481"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000641481.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000641481.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "GLASGOW CITY COUNCIL"
published: "2022-02-03"
---

# Provision of a Fuel Management System and Fleet Fuel System Maintenance

Buyer: GLASGOW CITY COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000641481

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000641481)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000641481.json)

## Summary

The procurement process is led by Glasgow City Council, which is soliciting bids for the "Provision of a Fuel Management System and Fleet Fuel System Maintenance." The contract, classified under services, is set to be performed in Glasgow, Scotland, and is currently in the Award stage. The total contract value is £185,500, and the duration is intended to span two years, with an option for two additional 12-month renewals. Key dates include the contract signing on 29 June 2021, and the expected commencement of services in April 2021.

This tender presents a significant opportunity for businesses specialising in fuel management systems, fleet maintenance services, and related technologies. Companies with expertise in installing and maintaining complex fuel management infrastructures will be particularly well-suited to compete. The selected supplier will be responsible for upgrading the existing systems used across eighteen bunkered fuel sites, handling approximately 5.5 million litres of fuel annually. Businesses that demonstrate a strong financial standing, experience in safety and environmental standards, and innovative technological solutions such as Automatic Number Plate Recognition (ANPR) will have an advantage in the bidding process.

## Notice

The council is inviting suitably qualified and experienced Bidders to submit bids for the supply, installation and maintenance of a new Fuel Management System (FMS). In addition to the above the successful Bidder will be required to carry out a scheduled maintenance programme and any adhoc repairs, as needs arise, on the existing fuel supply hardware and ancillary equipment to ensure ongoing supply of fuel to the fleet. The contract is expected to run for 2 years and optional 2 x 12 months extension.

### Lot Information

Lot 1

The council is inviting suitably qualified and experienced Bidders to submit bids for the supply, installation and maintenance of a new Fuel Management System (FMS). In addition to the above the successful Bidder will be required to carry out a scheduled maintenance programme and any adhoc repairs, as needs arise, on the existing fuel supply hardware and ancillary equipment to ensure ongoing supply of fuel to the fleet. The contract is expected to run for 2 years with optional two periods of up to 12 months each. The council has eighteen bunkered fuel sites which dispense circa. 5.5 million litres of fuel per year to 2,500 authorised vehicles and drivers 24 hours per day, 365 days per year. The council currently has two suppliers that provide a modem based fuel management system that monitors fuel levels, deliveries and details transactions of Diesel, Gasoil and Adblue. The current systems are time expired, in need of upgrade and do not currently encompass all fuel locations. The council requires these systems to be replaced with a single modern, 3 or 4G FMS, which will encompass the entire fuel estate. Thus allowing the monitoring of all fuel activity, including all current fuel types and with the ability to monitor alternative fuels such as Compressed Gas Hydrogen and Electricity. Currently, identification fobs are used to allow access to the fuel system. The new system must offer similar or improved secure access systems, such as Automatic Number Plate Recognition (ANPR) or Can BUS readers, to identify vehicles and authorised users prior to fuel dispensation and allow for smart fleet data capture in identifying vehicles, drivers and collecting vehicle odometer data. The council requires to appoint one supplier to provide all element of this contract to include supply, installation and maintenance of new fuel management system and existing fuel infrastructure maintenance for the council's eighteen fuel sites. As these requirements may come from two specialist areas, the council will allow organisations to working in partnership, with one organisation taking the lead.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Option for up to 2 x 12 month extensions

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439558 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Feb 2022 |
| Submission deadline | 1 Mar 2021 |
| Future notice date | Not specified |
| Award date | 29 Jun 2021 |
| Contract period | Not specified |
| Recurrence | January 2025 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £185,500 |
| Lots value | £185,500 |
| Awards value | Not specified |
| Contracts value | £185,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GLASGOW CITY COUNCIL |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G2 1DU |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North East |
| Delivery location | TLM82 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CADDEN ENGINEERING |

## CPV Codes

### Divisions

- 09 - Petroleum products, fuel, electricity and other sources of energy
- 42 - Industrial machinery
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 51 - Installation services (except software)
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 09100000 - Fuels
- 42122180 - Fuel pumps
- 42124211 - Parts of fuel pumps
- 48514000 - Remote access software package
- 50511000 - Repair and maintenance services of pumps
- 51611100 - Hardware installation services
- 72263000 - Software implementation services

## Release History

- 3 Feb 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439558
- 24 Feb 2021 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB407874
- 11 Feb 2021 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB406520
- 28 Jan 2021 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN405220

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN405220
  Provision of a Fuel Management System and Fleet Fuel System Maintenance - The council is inviting suitably qualified and experienced Bidders to submit bids for the supply, installation and maintenance of a new Fuel Management System (FMS). In addition to the above the successful Bidder will be required to carry out a scheduled maintenance programme and any adhoc repairs, as needs arise, on the existing fuel supply hardware and ancillary equipment to ensure ongoing supply of fuel to the fleet. The contract is expected to run for 2 years, commencing approximate April 2021 and ending March 2023. The council will have an option to extend the contract for two periods of up to 12 months each.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439558
  Provision of a Fuel Management System and Fleet Fuel System Maintenance - The council is inviting suitably qualified and experienced Bidders to submit bids for the supply, installation and maintenance of a new Fuel Management System (FMS). In addition to the above the successful Bidder will be required to carry out a scheduled maintenance programme and any adhoc repairs, as needs arise, on the existing fuel supply hardware and ancillary equipment to ensure ongoing supply of fuel to the fleet. The contract is expected to run for 2 years and optional 2 x 12 months extension.

## Notice URLs

- http://
- http://www.glasgow.gov.uk
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000641481

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000641481. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000641481.json.