---
title: "Property Consultancy - Lot 1 Property Management and Valuation"
ocid: "ocds-r6ebe6-0000647628"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000647628"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000647628.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000647628.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2021-12-15"
---

# Property Consultancy - Lot 1 Property Management and Valuation

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000647628

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## Summary

Highlands and Islands Enterprise is leading a public procurement process titled "Property Consultancy - Lot 1 Property Management and Valuation," aimed at acquiring property management services across its commercial property portfolio and own offices in Inverness and surrounding areas. The procurement method is an open procedure, and the tender has successfully transitioned to the award stage, having been completed on 14 December 2021. The contract is valued at £779,551 with no specified minimum workload guaranteed, and it is part of a larger three-lot framework, which includes complementary services that must be coordinated between successful suppliers of each lot.

This contract presents significant opportunities for businesses specialising in property management and related consultancy services, particularly small and medium enterprises (SMEs) that can demonstrate relevant experience and qualifications. Companies capable of delivering services such as property inspections, budgeting, tenant liaison, and property valuations will be well-positioned to compete. The framework will also allow for potential collaborations with future projects across Highlands and Islands Enterprise's subsidiaries, thereby enhancing market presence for bidders that secure a contract under this framework agreement.

## Notice

A contract has been awarded to provide the following services across all of the HIE area for both its commercial property portfolio as well as HIEs own offices - rent and service charge collection, budgeting and reconciliation, management of void properties, property inspections, annual portfolio valuations, tenant liaison, rent reviews, insurance claims etc. This is Lot 1 of a 3 Lot Framework. The 3 Lots are: Lot 1 Property Management and Valuation; Lot 2 Property Marketing; Lot 3 Building Surveying Each Lot is published separately on Public Contracts Scotland and each has the name 'Property Consultancy' in the title together with the relevant Lot number. The Lots will offer complementary services and the successful supplier in each will be expected to work alongside the supplier(s) of the other Lots as required.

### Lot Information

Lot 1

The contract will be awarded under a framework agreement to a single supplier and under this agreement, no minimum workload is guaranteed. Services will be agreed on an 'as required' basis only. The framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework, as and when required. This Framework will be awarded by Highlands and Islands Enterprise (HIE) on behalf of both themselves and Inverness Campus Owners Association (ICOA). It will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, subject to a case-by-case prior approval by HIE. This may include, without limitation, Cairngorm Mountain Scotland Limited (CMSL) and/or Orkney Research and Innovation Campus (ORIC). The price used in II.1.7 and V.2.4 is the potential cost if all extensions are invoked.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. Where HIE determines (at its sole discretion) that demand for support under one or more Lots is lower than expected, HIE reserves the right to re-allocate the budget for that Lot to one or more of the other Lots, subject to the maximum total budget of GBP 1,236,000 across all Lots and including all options.

Renewal: It is expected that these services will be required from November 2021 for an initial period of 3 years, unless terminated in accordance with the provisions of the framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the initial term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435793 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Dec 2021 |
| Submission deadline | 22 Jul 2021 |
| Future notice date | Not specified |
| Award date | 14 Dec 2021 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £779,551 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Additional buyers | INVERNESS CAMPUS OWNERS ASSOCIATION |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GRAHAM & SIBBALD |

## CPV Codes

### Divisions

- 70 - Real estate services

### Codes

- 70330000 - Property management services of real estate on a fee or contract basis
- 70332200 - Commercial property management services

## Release History

- 15 Dec 2021 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435793
- 9 Jun 2021 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN417663

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=22
  12th July 2021 - Updates to HIE published portfolio
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=21
  12th July 2021 - new answers are highlighted in yellow
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=20
  9th July 2021 - Question 6 - supporting document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=19
  9th July 2021 - Question 2 - supporting document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=18
  9th July 2021 - Answers to most of the queries raised as 1 Question - outstanding areas to be provided next week
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=17
  18th June 2021 - Questions and Answers from SDP webinar
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=16
  17th June 2021 - Presentation for SDP webinar
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=1
  9th June 2021 - Lot 1 Scope of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=2
  9th June 2021 - Appendix 1 Portfolio Service Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=3
  9th June 2021 - Appendix 2 Commercial Portfolio Asset List
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=4
  9th June 2021 - Appendix 3 HIE Offices
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=5
  9th June 2021 - Appendix 4 Landscaping contract locations
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=6
  9th June 2021 - Appendix 5 Arnish shot blast
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=7
  9th June 2021 - Appendix 6 Head Leases
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=8
  9th June 2021 - Appendix 7 Service charges
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=9
  9th June 2021 - Lot 1 Framework Agreement
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=10
  9th June 2021 - Lot 1 Financial ratios Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=11
  9th June 2021 - Lot 1 Award criteria Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=12
  9th June 2021 - Lot 1 Pricing Proforma
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=13
  9th June 2021 - Lot 1 Community Benefits and Fair Work Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=14
  9th June 2021 - Community Benefits and Fair Work Guidance
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN417663&idx=15
  9th June 2021 - Lot 1 Forms for signature
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN417663
  Property Consultancy - Lot 1 Property Management and Valuation - HIE requires a suitably qualified and experienced supplier to provide the following services across all of the HIE area for both its commercial property portfolio as well as HIEs own offices - rent and service charge collection, budgeting and reconciliation, management of void properties, property inspections, annual portfolio valuations, tenant liaison, rent reviews, insurance claims etc This is Lot 1 of a 3 Lot Framework. The 3 Lots are: Lot 1 Property Management and Valuation; Lot 2 Property Marketing; Lot 3 Building Surveying Each Lot is published separately on Public Contracts Scotland and bidders will have to register for each one individually. Each has the name 'Property Consultancy' in the title together with the relevant Lot number. The Lots will offer complementary services and the successful supplier in each will be expected to work alongside the supplier(s) of the each other Lots as required. A supplier can bid for one, two or all of the lots.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC435793
  Property Consultancy - Lot 1 Property Management and Valuation - A contract has been awarded to provide the following services across all of the HIE area for both its commercial property portfolio as well as HIEs own offices - rent and service charge collection, budgeting and reconciliation, management of void properties, property inspections, annual portfolio valuations, tenant liaison, rent reviews, insurance claims etc. This is Lot 1 of a 3 Lot Framework. The 3 Lots are: Lot 1 Property Management and Valuation; Lot 2 Property Marketing; Lot 3 Building Surveying Each Lot is published separately on Public Contracts Scotland and each has the name 'Property Consultancy' in the title together with the relevant Lot number. The Lots will offer complementary services and the successful supplier in each will be expected to work alongside the supplier(s) of the other Lots as required.

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000647628
- https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000647628. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000647628.json.