---
title: "Hard FM - Planned Preventative and Reactive Maintenance"
ocid: "ocds-r6ebe6-0000648700"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000648700"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000648700.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000648700.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ABERDEENSHIRE COUNCIL"
published: "2024-12-11"
---

# Hard FM - Planned Preventative and Reactive Maintenance

Buyer: ABERDEENSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000648700

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## Summary

Aberdeenshire Council has awarded a contract titled "Hard FM - Planned Preventative and Reactive Maintenance" to FES. This contract, which focuses on the provision of planned preventative and reactive maintenance activities across Aberdeenshire Council's property estate, also includes a service desk function. The procurement method used was an open procedure, and the contract has been completed. Significant dates include the contract signing on 31 March 2022 and the contract award date of 11 December 2024. The properties covered under this contract are located across the entire Aberdeenshire geographic area.

This tender offers substantial opportunities for business growth, particularly for large companies capable of handling extensive maintenance services. Businesses specialising in building and facilities management, including electrical, plumbing, and HVAC services, will find this contract especially relevant. The contract's scope covers a range of maintenance tasks, and the Council's openness to consortia bids and joint ventures encourages collaborative business strategies. Additionally, the contract includes options for minor works task orders, further extending potential business opportunities.

## Notice

Planned Preventative & Reactive Maintenance activities across the whole of Aberdeenshire Council's property estate, including the provision of a service desk function.

### Lot Information

Lot 1

This procurement is for a single contractor to deliver a full Planned Preventative and Reactive Maintenance service across Aberdeenshire Council's entire portfolio of operations and non operational building and land assets. The provision of a 24/7/365 service desk is required as part of this service. Whilst the Council wishes to contract directly with one party, consortia bids, joint ventures, bids based on a management and subcontracting structure etc are welcome.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: This contract is primarily to facilitate the necessary Planned Preventative and Reactive Maintenance tasks but provision is made for separate minor works task orders to be placed with the successful contractor where the Council feels it is appropriate to do so.

Renewal: The contract will have a maximum of 2 optional extension periods of up to 12 months each. Thereafter there will be a renewal albeit not necessary in the same format as this tender.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520005 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Dec 2024 |
| Submission deadline | 10 Sep 2021 |
| Future notice date | Not specified |
| Award date | 31 Mar 2022 |
| Contract period | Not specified |
| Recurrence | 2028 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £40,000,000 |
| Lots value | £40,000,000 |
| Awards value | Not specified |
| Contracts value | £61,879,470 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ABERDEENSHIRE COUNCIL |
| Locality | ABERDEEN |
| Post town | Aberdeen |
| Postcode | AB16 5GB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM5 North Eastern Scotland |
| ITL 3 | TLM50 Aberdeen City and Aberdeenshire |
| Local authority | Aberdeen City |
| Electoral ward | Midstocket/Rosemount |
| Westminster constituency | Aberdeen North |
| Delivery location | TLM50 Aberdeen City and Aberdeenshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FES |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 70 - Real estate services
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 98 - Other community, social and personal services

### Codes

- 45212290 - Repair and maintenance work in connection with sports facilities
- 45259000 - Repair and maintenance of plant
- 45259300 - Heating-plant repair and maintenance work
- 45261900 - Roof repair and maintenance work
- 45261920 - Roof maintenance work
- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50411200 - Repair and maintenance services of gas meters
- 50412000 - Repair and maintenance services of testing apparatus
- 50413000 - Repair and maintenance services of checking apparatus
- 50531200 - Gas appliance maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50760000 - Repair and maintenance of public conveniences
- 50883000 - Repair and maintenance services of catering equipment
- 70331000 - Residential property services
- 70332000 - Non-residential property services
- 70332300 - Industrial property services
- 77313000 - Parks maintenance services
- 77314000 - Grounds maintenance services
- 77320000 - Sports fields maintenance services
- 98371111 - Cemetery maintenance services

## Release History

- 11 Dec 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520005
- 6 Sep 2021 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP426631
- 2 Jul 2021 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL420164

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=26
  10th September 2021 - Response to Q31. re T&C comments
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=14
  6th September 2021 - Appendix 2i - Pricing Model - Reactive Heating
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=25
  6th September 2021 - Appendix 2i - Pricing Model - Reactive Heating v2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=24
  2nd September 2021 - Q&A response - 02.09.2021
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=23
  27th August 2021 - T&C's - Schedule U - Guarantee Amendment
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=22
  27th August 2021 - Type D - Gas Appliance component update 27.08.2021
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=21
  26th August 2021 - QA Response Sheet 2 (Updated 26.08.2021)
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=20
  20th August 2021 - QA Response Sheet 1 - Update
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=19
  30th July 2021 - Q&A Response sheet 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=18
  30th July 2021 - Q&A Response sheet 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=12
  28th July 2021 - Appendix 4 - Terms & Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=17
  28th July 2021 - Appendix 4 - Terms & Conditions v2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=1
  28th July 2021 - ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=16
  28th July 2021 - ITT v2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=15
  21st July 2021 - Appendix 2ii - SoR
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=13
  7th July 2021 - Consortia Bids
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=2
  2nd July 2021 - Appendix 1 - Outline of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=3
  2nd July 2021 - Appendix 2 - Pricing Model
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=4
  2nd July 2021 - Appendix 3 - Declaration
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=5
  2nd July 2021 - Appendix 5 - Award Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=6
  2nd July 2021 - Appendix 6 - Data Room Protocols
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=7
  2nd July 2021 - Appendix 7 - Community Benefits Project Plan
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=8
  2nd July 2021 - Appendix 8 - Circular Economy Ambitions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=9
  2nd July 2021 - SPD
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=10
  2nd July 2021 - ANNEX A - SPD Technical requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL420164&idx=11
  2nd July 2021 - ANNEX B - SPD Technical requirements
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL420164
  Hard FM - Planned Preventative and Reactive Maintenance - Planned Preventative & Reactive Maintenance activities across the whole of Aberdeenshire Council's property estate, including the provision of a service desk function.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC520005
  Hard FM - Planned Preventative and Reactive Maintenance - Planned Preventative & Reactive Maintenance activities across the whole of Aberdeenshire Council's property estate, including the provision of a service desk function.

## Notice URLs

- http://
- http://www.aberdeenshire.gov.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000648700

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000648700. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000648700.json.