---
title: "Finance Applications Support and Maintenance"
ocid: "ocds-r6ebe6-0000648884"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000648884"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000648884.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000648884.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "BERWICKSHIRE HOUSING ASSOCIATION LTD"
published: "2021-07-06"
---

# Finance Applications Support and Maintenance

Buyer: BERWICKSHIRE HOUSING ASSOCIATION LTD  
Current stage: Award  
OCID: ocds-r6ebe6-0000648884

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000648884)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000648884.json)

## Summary

Berwickshire Housing Association Ltd is seeking tenders for the "Finance Applications Support and Maintenance" contract, aimed at providing ongoing support for their finance systems, including Infor Sun Accounts and DCS P2P. Located in Berwickshire, the procurement process is currently in the Award stage, with the contract signed on 11th May 2021, and the value set at £57,504. The initial contract period is three years, commencing on 1st June 2021, with the potential for two one-year extensions. The tender process followed an open procurement method, inviting bids until 23rd April 2021.

This procurement presents significant growth opportunities for companies specialising in finance systems support and maintenance. Businesses that have experience with Infor Sun Accounts and related financial software solutions would be particularly suited to compete for this contract. With a focus on innovation and a requirement for partnership certification, this tender encourages SMEs and other qualified firms to apply, fostering a collaborative relationship with Berwickshire Housing Association to enhance their finance systems.

## Notice

This contract will principally provide support and maintenance services for our existing finance systems (Infor Sun Accounts, DCS P2P, Spindle Document Delivery)

### Lot Information

Lot 1

Berwickshire Housing is seeking a collaborative, experienced finance systems partner and support provider to work with us for the period of the contract. The Bidder must confirm that it holds the required partnership certification to enable it to serialise and support the systems listed below: 1. Infor Sun Accounts comprising: Foundation Module Accounting Module Sales Invoice Module Vision Q&A 11 Sun 8-User Vision Q&A 11 Datalink 6-User Vision Alert Server Licence Ss Connect Server Licence Depm Professional Depm Importmaster Depm Budget Licence 5 User Datalink Engine 2. Managed Service Provision and Licence for Professional Advantage (PA) comprising: Advanced Enquiry 5 User MTD Module (Support of Professional Advantage's MTD module is optional for the purposes of this contract. Bidders will not be excluded if they cannot support it) 3. Managed Service Provision and Licence for DCS P2P comprising: Epurchasing Core 4-User Epurchasing Extended 29-User 4. Managed Service Provision and Licence for Spindle Document Delivery 3 User Key Responsibilities 1. To adopt the current systems and ensure serialisations are transferred for the period of the contract. 2. On-going support to the users of the finance systems, including troubleshooting of any systems issues. 3. On-going maintenance of the finance systems and background set up to ensure the integrity of the systems are maintained and are up to date. 4. Provide workshop and training sessions and one to one support for staff. 5. To liaise with BHA's infrastructure support contractor to ensure the right level of access to our systems is achieved to provide the support function to end users. 6. To work in line with BHA's independent cyber security advisers to ensure any future solutions meet the Cyber Essentials Plus accreditation. 7. To provide constructive challenge to staff and encourage innovative thinking and solutions. 8. To manage and coordinate any upgrade or implementation projects.

Renewal: The service provision will begin on 1st June 2021 for three years (the initial period) with the possibility of a further 2 x 1 year extensions to the contract to a maximum of 5 years. The extension of the contract will be entirely at the discretion of BHA

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL420316 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Jul 2021 |
| Submission deadline | 23 Apr 2021 |
| Future notice date | Not specified |
| Award date | 11 May 2021 |
| Contract period | Not specified |
| Recurrence | At the end of the contract period |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £57,504 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BERWICKSHIRE HOUSING ASSOCIATION LTD |
| Locality | BERWICKSHIRE |
| Post town | Galashiels |
| Postcode | TD11 3AU |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM91 Scottish Borders |
| Local authority | Scottish Borders |
| Electoral ward | Mid Berwickshire |
| Westminster constituency | Berwickshire, Roxburgh and Selkirk |
| Delivery location | TLM91 Scottish Borders |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KICK ICT GROUP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212442 - Financial systems software development services
- 72212443 - Accounting software development services
- 72250000 - System and support services
- 72253000 - Helpdesk and support services
- 72261000 - Software support services
- 72267000 - Software maintenance and repair services

## Release History

- 6 Jul 2021 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL420316
- 26 Mar 2021 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR410468

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410468&idx=4
  26th March 2021 - Appendix C - Tender Response Declaration
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410468&idx=5
  26th March 2021 - Appendix D
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410468&idx=6
  26th March 2021 - Appendix E - GDPR
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410468&idx=7
  26th March 2021 - Appendix F - FOI
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410468&idx=8
  26th March 2021 - SPD
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410468&idx=1
  26th March 2021 - ITT for Finance Applications Support and Maintenance
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410468&idx=2
  26th March 2021 - Appendix A - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR410468&idx=3
  26th March 2021 - Appendix B - Tender Quality Response
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR410468
  Finance Applications Support and Maintenance - This contract will principally provide support and maintenance services for our existing finance systems (Infor Sun Accounts, DCS P2P, Spindle Document Delivery)
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL420316
  Finance Applications Support and Maintenance - This contract will principally provide support and maintenance services for our existing finance systems (Infor Sun Accounts, DCS P2P, Spindle Document Delivery)

## Notice URLs

- http://
- http://www.berwickshirehousing.org.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000648884

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000648884. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000648884.json.