---
title: "Management of HIE Photo Library and Commissioning of Photographers"
ocid: "ocds-r6ebe6-0000649611"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000649611"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000649611.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000649611.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2021-07-19"
---

# Management of HIE Photo Library and Commissioning of Photographers

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000649611

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## Summary

Highlands and Islands Enterprise has recently completed a procurement process for the contract titled "Management of HIE Photo Library and Commissioning of Photographers." This tender falls under the services category, specifically for economic affairs, and is situated in Inverness, Scotland. The procurement was initiated on 19th July 2021 and the services are expected to commence in July 2021 for an initial term of three years, with a potential extension of up to one additional year. The estimated budget for the first three years is set between GBP 84,375 and GBP 112,500, with a total contract value of GBP 150,000. The procurement method employed was an open procedure.

This tender provides significant opportunities for businesses, particularly those specialising in photography and digital media management. Companies with experience in sourcing photographers, managing commissions, or enhancing marketing communications would be well-positioned to compete. Smaller enterprises (SMEs) may find this particularly advantageous, given that a notable SME was awarded the contract. Engaging in such public procurement processes can help businesses diversify their portfolio and establish long-term partnerships with public sector entities.

## Notice

HIE requires a suitably qualified and experienced supplier to provide the requirements as detailed in the Scope of Requirements, whilst offering best value in the expenditure of public funds. It is expected that these services will be required from July 2021 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 3 year budget currently available to deliver this service is between GBP84,375 and GBP112,500 (excluding VAT).

### Lot Information

Lot 1

This is a Contract AWARD Notice and as such the procurement process is complete. To support HIE's marketing and communications activity, HIE currently has a digital photo library with c10,000 images. Annually, we commission 40-60 photo shoots. In addition, we anticipate WES's requirements being around 10 shoots a year. Commissions vary and will include press calls, marketing promotions, landscapes and physical infrastructure. HIE is looking to appoint a supplier to source photographers and manage commissions on its behalf, WES as a subsidiary and any current or future subsidiary organisation and/or associated company, subject to case-by-case prior approval by HIE. Working with HIE's marketing team, the supplier will manage a selection of images from each shoot and upload them to the digital photo library. The library will be hosted and managed by the supplier.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421614 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Jul 2021 |
| Submission deadline | 21 May 2021 |
| Future notice date | Not specified |
| Award date | 5 Jul 2021 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | £150,000 |
| Awards value | Not specified |
| Contracts value | £150,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Additional buyers | CAIRNGORM MOUNTAIN (SCOTLAND) LTD; WAVE ENERGY SCOTLAND LIMITED |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Badenoch and Strathspey |
| Westminster constituency | Moray West, Nairn and Strathspey |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SCOTTISH VIEWPOINT |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79410000 - Business and management consultancy services
- 79961300 - Specialised photography services

## Release History

- 19 Jul 2021 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421614
- 29 Apr 2021 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR413314

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=8
  29th April 2021 - Community Benefits and Fair Work Practices Guidance
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=9
  29th April 2021 - HIE Conflicts of Interest Policy
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=1
  29th April 2021 - Scope of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=2
  29th April 2021 - Award Criteria Tender Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=3
  29th April 2021 - Pricing Proforma
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=4
  29th April 2021 - Cyber Security Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=5
  29th April 2021 - Forms for Signature
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=6
  29th April 2021 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR413314&idx=7
  29th April 2021 - Community Benefits and Fair Work Practices Response Form
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR413314
  Management of HIE Photo Library and Commissioning of Photographers - HIE requires a suitably qualified and experienced supplier to provide the requirements as detailed in the Scope of Requirements, whilst offering best value in the expenditure of public funds. It is expected that these services will be required from July 2021 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 3 year budget currently available to deliver this service is between GBP84,375 and GBP112,500 (excluding VAT).
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421614
  Management of HIE Photo Library and Commissioning of Photographers - HIE requires a suitably qualified and experienced supplier to provide the requirements as detailed in the Scope of Requirements, whilst offering best value in the expenditure of public funds. It is expected that these services will be required from July 2021 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The initial 3 year budget currently available to deliver this service is between GBP84,375 and GBP112,500 (excluding VAT).

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000649611

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000649611. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000649611.json.