---
title: "National Library of Scotland Facilities Management - Multi Lot Contract"
ocid: "ocds-r6ebe6-0000654284"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000654284"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000654284.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000654284.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL LIBRARY OF SCOTLAND"
published: "2022-07-11"
---

# National Library of Scotland Facilities Management - Multi Lot Contract

Buyer: NATIONAL LIBRARY OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000654284

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## Summary

The National Library of Scotland has initiated a procurement process for a Facilities Management contract, focusing on two distinct service Lots: Lot 1 entails Traditional Hard FM Services and Lot 2 covers Building Fabric, Specialist Services, and Minor Work. This tender represents the Library's effort to replace its current Facilities Management Hard Services Contract, which is set to expire on 30th June 2022. The procurement method employed is a selective process under the restricted procedure, and interested suppliers must submit their bids by the deadline, new contract values are estimated at £3.5 million for Lot 1 and £1 million for Lot 2. The procurement is specifically classified under recreation, culture, and religion services, and the services will be delivered at the Library’s Edinburgh location.

This tender presents significant growth opportunities for businesses specialising in facilities management, maintenance, and related services. Companies that have expertise in both traditional facilities management and specialist minor works, particularly Small to Medium Sized Enterprises (SMEs), are encouraged to participate. Given the requirement for bidders to comply with TUPE regulations, firms with experience in employee transfer processes should find this tender particularly relevant. The projects' scope allows for multiple bids across lots, thus encouraging collaboration and subcontracting among competent firms to fulfil the Library's comprehensive service requirements successfully.

## Notice

The National Library of Scotland's (the Library) current Facilities Management Hard Services Contract is in the final year of the term contract with a contract expiry date of 30th June 2022. The Library has now commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and Lot 2 below and as detailed in the Contract Notice and Guidance Document available for download with this contract notice. It is the opinion of the Library that TUPE rules will apply to this contract. However, bidders will be required to satisfy themselves as to the applicability of TUPE in their tendered response. The Library" is classed as a Non-Departmental Public Body (NDPB), is funded through Grant-in-Aid by Scottish Government, governed by a Board and is a registered charity. The Library requires suitably qualified supplier(s)to tender for this contract as set out in the instruction and guidance document, the Contract Notice and the SPD(S)module. There will be two Lots

### Lot Information

Lot 2 - Building Fabric, Specialist Services and Minor Work

Lot 2 specialist services comprise of defined works covering a broad range and scale all of which are currently procured separately and served primarily by Small to Medium Sized Enterprises (SMEs ). Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works. Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for. The key requirements of the services can be described as follows: - To provide a safe environment within the Affected Property , ensuring all mandatory, statutory and Employer's requirements are met in full; Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice.. The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.

Renewal: The contract will be awarded for a minimum of Five (5) years and may be extended year on year up to a maximum of seven (7) by mutual agreement and subject to satisfactory performance

Lot 1 - Traditional Hard FM Services

Lot 1 - Traditional FM Hard Services Lot 1 will comprise of all standard Planned Preventive Maintenance (PPM) works, reactive works and regular attendances. Lot 1 will assume overall management role and direct point of contact for the National Library of Scotland including the management of Lot 2. Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works. Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for. Scope of requirement -To provide a safe environment within the Affected Property, ensuring all mandatory, statutory and Employer's requirements are met in full. Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice. The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.

Renewal: The contract award will be for a minimum of five (5) years and may be extended year on year up to a maximum of seven (7) by mutual agreement and subject to satisfactory performance.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453629 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Jul 2022 |
| Submission deadline | 17 Aug 2021 |
| Future notice date | Not specified |
| Award date | 4 Jul 2022 |
| Contract period | Not specified |
| Recurrence | 9-12 months prior to contract end date including any extensions used. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £9,500,000 |
| Lots value | £9,500,000 |
| Awards value | Not specified |
| Contracts value | £4,500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL LIBRARY OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1EW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RICHARD IRVIN FM |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment
- 45 - Construction work
- 50 - Repair and maintenance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 35111500 - Fire suppression system
- 45210000 - Building construction work
- 45259000 - Repair and maintenance of plant
- 50000000 - Repair and maintenance services
- 79993100 - Facilities management services
- 90500000 - Refuse and waste related services

## Release History

- 11 Jul 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453629
- 13 Jul 2021 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421093

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL421093&idx=6
  6th August 2021 - Uploaded in response to question received regarding key subcontractor details
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL421093&idx=5
  22nd July 2021 - Bldg fabric, specialist services & minor new work costs - delivered under the current FM contract.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL421093&idx=4
  13th July 2021 - Appendix C - SPD Weighted questions evaluation matrix - completed example for information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL421093&idx=1
  13th July 2021 - Contract Notice - Instruction & Guidance Document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL421093&idx=2
  13th July 2021 - Appendix B - RACI Matrix - For information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL421093&idx=3
  13th July 2021 - Appendix A - Library Contracts - Master List including Key Contracts - SPD
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421093
  National Library of Scotland Facilities Management - Multi Lot Contract - The National Library of Scotland's (the Library) current Facilities Management Hard Services Contract is in the final year of the term contract with a contract expiry date of 30th June 2022. The Library has now commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and Lot 2 below and as detailed in the Contract Notice and Guidance Document available for download with this contract notice. It is the opinion of the Library that TUPE rules will apply to this contract. However, bidders will be required to satisfy themselves as to the applicability of TUPE in their tendered response. The Library" is classed as a Non-Departmental Public Body (NDPB), is funded through Grant-in-Aid by Scottish Government, governed by a Board and is a registered charity. The Library requires suitably qualified supplier(s)to tender for this contract as set out in the instruction and guidance document, the Contract Notice and the SPD(S)module. There will be two Lots
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL453629
  National Library of Scotland Facilities Management - Multi Lot Contract - The National Library of Scotland's (the Library) current Facilities Management Hard Services Contract is in the final year of the term contract with a contract expiry date of 30th June 2022. The Library has now commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and Lot 2 below and as detailed in the Contract Notice and Guidance Document available for download with this contract notice. It is the opinion of the Library that TUPE rules will apply to this contract. However, bidders will be required to satisfy themselves as to the applicability of TUPE in their tendered response. The Library" is classed as a Non-Departmental Public Body (NDPB), is funded through Grant-in-Aid by Scottish Government, governed by a Board and is a registered charity. The Library requires suitably qualified supplier(s)to tender for this contract as set out in the instruction and guidance document, the Contract Notice and the SPD(S)module. There will be two Lots

## Notice URLs

- http://
- http://www.nls.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000654284

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000654284. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000654284.json.