---
title: "Vehicle Leasing & Associated Services"
ocid: "ocds-r6ebe6-0000655607"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000655607"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000655607.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000655607.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "PROCUREMENT FOR HOUSING LTD (T/A PFH SCOTLAND)"
published: "2022-02-04"
---

# Vehicle Leasing & Associated Services

Buyer: PROCUREMENT FOR HOUSING LTD (T/A PFH SCOTLAND)  
Current stage: Award  
OCID: ocds-r6ebe6-0000655607

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## Summary

The procurement process for the "Vehicle Leasing & Associated Services" tender is being conducted by Procurement for Housing Ltd (t/a PfH Scotland), a central purchasing body based in Stirling, UK. This tender falls under the services category and is currently in the Award stage. The initial period of this framework agreement spans four years, having started on 1 December 2021. Various aspects of vehicle leasing, including racking, telematics, and vehicle management services, are included in its scope. Interested suppliers were required to submit their bids electronically by 28 June 2021.

This tender presents significant opportunities for businesses involved in vehicle leasing, telematics, and fleet management, particularly those with experience providing comprehensive vehicle solutions to the social housing sector. Ideal contenders include large and small enterprises capable of delivering innovative vehicle management solutions and ancillary services across the UK. Given the framework's longevity and the extensive volume of social housing managed by PfH, participating suppliers can expect sustained business growth and potential repeat contracts throughout the framework's duration.

## Notice

Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK' social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 ("PCR 2015") and a central purchasing body under regulation 37 PCR 2015. PfH is tendering for a framework agreement for Vehicle Leasing and Associated Services. Tenders are invited from suitably experienced organisations that can provide the range of services and meet the minimum selection criteria as set out in the tender documents. The Framework will be awarded for an initial period of 4 years

### Lot Information

Vehicle Leasing

This includes as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles. Leases/contract hire services may also need to incorporate but not be limited to: -Advising on vehicle specifications and recommendations -Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc. -Road fund licence -First registration -Delivery and collection -Service, maintenance and repair -MOT management -Breakdown cover -Relief vehicle / courtesy cars / pre-contract vehicles -Livery -Racking -Telematics -Insurance database management -Accident and claims management -Glass replacement services -Tyre replacement services -Winter Tyres (fit & storage) -Traffic offence management -Fuel cards -Driver licence verification -Cherished transfers -Daily rental. This allows end to end implementation of fully managed vehicle fleet solutions. Suppliers will deliver services to the whole of the UK PfH is awarding places on the Framework under this Lot to 5 suppliers

Telematics

This includes but is not limited to -the provision, installation and on-going management of GPS navigation -integrated hands-free phone, -wireless safety communications, -automatic driving assistance systems, -fleet reporting tools, -vehicle tracking, driving style management, --fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any other necessary regulatory compliance. The provision of telematics services may also need to incorporate but not be limited to; -Satellite navigation; -Real-time tracking devices & software; -Bluetooth kits; -Parking aids, sensors; -Reversing cameras; -Dashboard cameras; -Panic buttons; -Mobile handsfree kits; -CCTV (e.g. within rear space of vehicle); -Driver style technology & software; -Online web portals for fleet managers - standard & bespoke; -Mobile applications for fleet managers; -Hard wired units; -Plug-in units; -Driver ID; -Data archive 6/12 months data; -Configurable dashboards; -Driver feedback (alerts); -Navigation with messaging functionality; -Back office systems integration; -Driver behavioural systems. Suppliers will cover the whole of the UK PfH is awarding places on the Framework under this Lot to 4 suppliers

Racking and Conversion

This includes but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit/installation of new racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance. The provision of racking and associated services will also incorporate but not be limited to; -Racking/conversion consultancy services; -Bespoke conversions; -Roof racks; -Glass racks; -Roof ladders; -Spray lining; -Livery -Lighting technology; -Bulkheads; -Plylining; -Towbars; -Electric steps; -Night heaters; -Fuel heaters; -Handwash units Suppliers will supply the whole of the UK PfH is awarding places on the Framework under this Lot to 5 suppliers.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439750 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Feb 2022 |
| Submission deadline | 28 Jun 2021 |
| Future notice date | Not specified |
| Award date | 1 Dec 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £120,000,000 |
| Lots value | £120,000,000 |
| Awards value | Not specified |
| Contracts value | £50,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PROCUREMENT FOR HOUSING LTD (T/A PFH SCOTLAND) |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH7 4NS |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM02 Perth and Kinross, and Stirling |
| Local authority | Stirling |
| Electoral ward | Stirling North |
| Westminster constituency | Stirling and Strathallan |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 13 |
| Supplier names | ARI FLEET; BOTT; INNOVATIVE SAFETY SYSTEMS; KINTO; LEASEPLAN UK LTD TRADING AS AUTOMOTIVE LEASING; M.I.S.; QUARTIX; RAC MOTORING SERVICES; RIVUS FLEET SOLUTIONS; SORTIMO INTERNATIONAL; TGS (UK; UK TELEMATICS; VENSON AUTOMOTIVE SOLUTIONS |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment
- 34 - Transport equipment and auxiliary products to transportation
- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 50 - Repair and maintenance services
- 64 - Postal and telecommunications services

### Codes

- 32441300 - Telematics system
- 34100000 - Motor vehicles
- 34114000 - Specialist vehicles
- 34144900 - Electric vehicles
- 34328200 - Vehicle conversion kits
- 38112100 - Global navigation and positioning systems (GPS or equivalent)
- 39151100 - Racking
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50111000 - Fleet management, repair and maintenance services
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services
- 50112110 - Body-repair services for vehicles
- 50112120 - Windscreen replacement services
- 50112200 - Car maintenance services
- 50116500 - Tyre repair services, including fitting and balancing
- 50117000 - Vehicle conversion and reconditioning services
- 50117100 - Motor vehicle conversion services
- 50118100 - Breakdown and recovery services for cars
- 50118200 - Breakdown and recovery services for commercial vehicles
- 64226000 - Telematics services

## Release History

- 4 Feb 2022 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439750
- 28 May 2021 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY416766

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY416766
  Vehicle Leasing & Associated Services - Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK' social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 ("PCR 2015") and a central purchasing body under regulation 37 PCR 2015. PfH is tendering for a framework agreement for Vehicle Leasing and Associated Services. Tenders are invited from suitably experienced organisations that can provide the range of services and meet the minimum selection criteria as set out in the tender documents. The Framework will be awarded for an initial period of 4 years
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439750
  Vehicle Leasing & Associated Services - Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK' social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 ("PCR 2015") and a central purchasing body under regulation 37 PCR 2015. PfH is tendering for a framework agreement for Vehicle Leasing and Associated Services. Tenders are invited from suitably experienced organisations that can provide the range of services and meet the minimum selection criteria as set out in the tender documents. The Framework will be awarded for an initial period of 4 years

## Notice URLs

- http://
- http://procurementforhousing.co.uk/permissible-users/
- http://www.mytenders.co.uk
- http://www.pfhscotland.co.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000655607
- https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222472
- https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222935
- https://www.mytenders.co.uk/sitehelp/help_guides.aspx
- https://www.scotcourts.gov.uk/the-courts/court-locations/court-of-session

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000655607. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000655607.json.