---
title: "Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records"
ocid: "ocds-r6ebe6-0000660585"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000660585"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000660585.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000660585.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL RECORDS OF SCOTLAND"
published: "2022-01-25"
---

# Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records

Buyer: NATIONAL RECORDS OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000660585

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## Summary

The National Records of Scotland is seeking a service provider for the creation of transcriptions (electronic indexes) of the historic 1921 Census handwritten records. This procurement falls under the services industry category and is located in Edinburgh, UK. The tender, which follows an open procurement method, has been awarded as of 18th January 2022, with a total contract value of £438,365.85. The award criteria included both quality and price considerations, and suppliers had to demonstrate a minimum accuracy level of 98% in their transcription work.

This tender presents significant growth opportunities for businesses specialising in data transcription, digitisation, and IT infrastructure development. Companies capable of delivering high-quality transcription services, ensuring data security, and providing robust quality assurance methodologies would be well-positioned to compete. With the project’s emphasis on quality management and accuracy, participants should be prepared to showcase relevant experience and technical capabilities in their bids.

## Notice

The Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records.

### Lot Information

Lot 1

The appointment of a Service Provider to: a) Deliver transcription of the 1921 Census images. b) Deliver a quality assurance methodology to ensure the transcription meets NRS required level of accuracy (accuracy level of the data transcribed is required to be at least 98%. This means that a minimum of 98% of the characters captured into the final version of the dataset accurately match the handwritten characters on the images). c) Provide ICT infrastructure (software, hardware, and database for storing images and transcribed data to facilitate the transcription and quality assurance). d) Ensure a sufficient level of security is applied to ensure project material is protected from accidental or deliberate loss, theft or damage. and f) Deliver management arrangements to deliver these requirements.

Options: Two 6 months extensions available at the sole discretion of the Purchaser.

Renewal: Two optional six months extensions at the sole discretion of the Purchaser.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438653 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Jan 2022 |
| Submission deadline | 27 Aug 2021 |
| Future notice date | Not specified |
| Award date | 18 Jan 2022 |
| Contract period | Not specified |
| Recurrence | 2030/2031 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £438,365 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL RECORDS OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 7TF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Corstorphine/Murrayfield |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM Scotland, TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | QUEEN'S UNIVERSITY BELFAST |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72312100 - Data preparation services
- 72313000 - Data capture services

## Release History

- 25 Jan 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438653
- 28 Jul 2021 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL422377

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=17
  20th August 2021 - Pre-Tender Clarification Notice 4
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=16
  19th August 2021 - Pre-Tender Clarification Notice 3
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=15
  9th August 2021 - AMENDED SCHEDULE 4 - PRICING SCHEDULE
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=14
  9th August 2021 - Pre-Tender Clarification Notice 2 - Annex A
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=13
  9th August 2021 - Pre-Tender Clarification Notice 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=12
  5th August 2021 - Presentation Event Details
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=11
  2nd August 2021 - Pre-Tender Clarification Notice 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=10
  2nd August 2021 - RFI Question and Answer Document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=9
  2nd August 2021 - RFI Document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=8
  2nd August 2021 - RFI Summary of Responses
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=1
  28th July 2021 - Covering Letter
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=2
  28th July 2021 - Schedule 1 - Instructions to Tenderers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=3
  28th July 2021 - Schedule 3 - Statement Of Requirements and Questions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=4
  28th July 2021 - Schedule 4 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=5
  28th July 2021 - Schedule 5 - Form of Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=6
  28th July 2021 - Schedule 6 - Bona Fide Declaration
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL422377&idx=7
  28th July 2021 - Schedule 7 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL422377
  Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records - The Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438653
  Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records - The Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records.

## Notice URLs

- http://
- http://www.nrscotland.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000660585
- https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-cour

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000660585. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000660585.json.