---
title: "To provide herbarium specimen storage boxes to RBGE"
ocid: "ocds-r6ebe6-0000660704"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000660704"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000660704.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000660704.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "ROYAL BOTANIC GARDEN EDINBURGH"
published: "2021-08-20"
---

# To provide herbarium specimen storage boxes to RBGE

Buyer: ROYAL BOTANIC GARDEN EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000660704

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## Summary

The Royal Botanic Garden Edinburgh is seeking suppliers for a tender titled "To provide herbarium specimen storage boxes to RBGE." This procurement process, classified under the goods category, takes place in Edinburgh, UK, and is currently in the active tender stage. The tender period will close on 29 July 2021, with the anticipated contract duration set for 24 months, and the possibility of two 12-month extensions beyond that. The anticipated value of the contract is approximately £49,000, and bids must be submitted electronically.

This tender presents a significant opportunity for businesses specialising in conservation-grade packaging and box manufacturing, particularly those capable of meeting a range of relevant conservation standards required for herbarium specimens. Companies with expertise in producing high-quality, sustainable packaging solutions would be well-positioned to compete for this contract. Participation could enhance their portfolio and establish valuable relationships with a prestigious institution while contributing to the preservation of important biological collections.

## Notice

The Royal Botanic Garden Edinburgh is seeking a supplier of herbarium specimen boxes to protect herbarium specimens as they are moved around the herbarium, and provide some storage for specimens.

### Lot Information

Lot 1

RBGE has a requirement for two herbarium boxes which are used to conserve specimens. The box sizes are below. Box 1 Large Unmounted Specimens (Red/Blue) External Dimension: 485 mm D x 350mm W x 205 mm H Box 2 Standard Mounted Specimens (Green) External Dimension: 500mm D x 315mm W x 205 mm H RBGE requires herbarium specimen boxes that meet the relevant conservation standards. Suppliers should consider the following when preparing their tender: The following details list below are the required standards that Herbarium boxes need to comply with. The use of equivalent standards is acceptable. 1. Relevant Conservation Standards, a. List all standards that are applicable for the materials themselves. b. Relevant certifications and standards suppliers or equivalent are required to meet: ISO14001 Forest Stewardship Council BS4971:2017 Conservation and care of archive and library collections', which replaces PD5454 BS EN 16893:2018 Conservation of Cultural Heritage. Specifications for location, construction and modification of buildings or rooms intended for the storage or use of heritage collections National Archive Recommended Specifications for Box Board: National Archive Criteria for Evaluating Archival Box Board: information management/evaluating archival box board.pdf Material:1900 micron Meridian Acid Free 3. Cloth Material Arbelave Buckram Cloth Colour: red or blue or green. external covering of board. 4. Paper Material: Heritage Wood Free, buffered acid free. Colour: white paper to line all sides of box inner, including internal face of lid and front. 5. Glue Evacon R or Conservation PVA (no greater than 4% residual acid content) Colourless 6. Joints and Edges All board joints to be covered with Arbelave on both sides. All board edges to be covered with Arbelave turn Ins (no guillotined edges) 7. Front including label opening Lay flat drop front. Shouldered sides Opening mechanism/handle: Cloth web pull on front Integrated label opening within the drop front to allow for insertion of label card. 8. Lid 68 mm hinged, sloping lid that overlaps the front edge. 9. Sample Sample of Box to be provided as part of the procurement process if requested. The contract duration will be 24 Months from commencement with the possibility of extension for a further 2 x 12 months extensions. (Total of 48 Months) Quantities of the different boxes are out lined in the pricing template. It is expected in 2021/22 around 100+ boxes will be required.

Renewal: 2 x 12 Month period. Total of 48 Months from start of contract

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG424937 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Aug 2021 |
| Submission deadline | 29 Jul 2021 |
| Future notice date | Not specified |
| Award date | 20 Aug 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £49,000 |
| Lots value | £49,000 |
| Awards value | Not specified |
| Contracts value | £35,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOTANIC GARDEN EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 5LR |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Inverleith |
| Westminster constituency | Edinburgh North and Leith |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | G. RYDER |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30199500 - Box files, letter trays, storage boxes and similar articles

## Release History

- 20 Aug 2021 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG424937
- 15 Jul 2021 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421295

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL421295&idx=1
  23rd July 2021 - Herbarium Boxes ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL421295&idx=3
  23rd July 2021 - Herbarium Boxes ITT - Delivery Element Added
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL421295&idx=2
  15th July 2021 - Herbarium Boxes Price File
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL421295
  To provide herbarium specimen storage boxes to RBGE - The Royal Botanic Garden Edinburgh is seeking a supplier of herbarium specimen boxes to protect herbarium specimens as they are moved around the herbarium, and provide some storage for specimens.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG424937
  To provide herbarium specimen storage boxes to RBGE - The Royal Botanic Garden Edinburgh is seeking a supplier of herbarium specimen boxes to protect herbarium specimens as they are moved around the herbarium, and provide some storage for specimens.

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk
- http://www.rbge.org.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000660704

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000660704. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000660704.json.