---
title: "Trend BEMS comprehensive maintenance and replacement works"
ocid: "ocds-r6ebe6-0000664483"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000664483"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000664483.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000664483.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "THE UNIVERSITY OF EDINBURGH"
published: "2022-07-29"
---

# Trend BEMS comprehensive maintenance and replacement works

Buyer: THE UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000664483

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## Summary

The University of Edinburgh has initiated a tender process for the "Trend BEMS comprehensive maintenance and replacement works." This procurement falls under the services category and is located in Edinburgh, with proposals due by 30 September 2021. The duration of the contract is expected to last for two years, with the possibility of three one-year extensions, indicating a robust opportunity for suppliers in the building management sector. The tender process is currently at the award stage, following a comprehensive bid evaluation.

This tender represents a significant opportunity for businesses specialising in building energy management systems and associated services. Contractors capable of providing planned and reactive maintenance will find this tender particularly relevant, especially those who can demonstrate compliance with quality and financial standards set by the University. Interested parties, including medium to large enterprises with relevant experience and certifications, are likely to position themselves well for this contract, particularly as it allows for multiple bids across distinct geographical lots.

## Notice

The University of Edinburgh wishes to appoint two contractors to to provide a fully comprehensive planned and reactive maintenance service for our Trend building energy management system (BEMS) and associated control equipment Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. The requirements will be structured into two separate geographical lots as follows: Lot 1 - Central area, Kings Buildings and Accommodation Services. Lot 2 - Western General Little France and Easter Bush Estate. A single supplier will be appointed to each lot. Bidders can apply for one or both lots however to ensure there is not reliance on the same supplier for more than one lots, a supplier bidding for both lots can only be awarded one contract. Proposed contract duration is 2 years with 3 x 1 year extension options. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies may access and utilize this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage open procedure.Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCST, and may be required to submit means of proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when competing the SPD in PCST.

### Lot Information

Lot 2 - Western General, Little France and Easter Bush Estate

Additional specific upgrade of obsolete Trend IQ3 controllers to maintain system resilience and reduce the risk of controller failure. Whilst the contract includes for the option to undertake replacement of controllers as described above, the original contract value does not account for this specific upgrade. A modification notice is being completed to reflect change in contract value.

Renewal: This contract is for 2 + 1 + 1 + 1 year extension options

Lot 1 - Central Area, Kings Buildings and Accommodation Services

Lot 1 - Central Area, Kings Buildings and Accommodation Services The University of Edinburgh wishes to appoint a single supplier to provide comprehensive planned and reactive maintenance service for the Trend Building Energy Management System (BEMS) and associated services. Comprehensive includes the supplying, replacing and commissioning all faulty items associated with the BEMS, as well as planned and reactive maintenance works. If instructed by the University to replace any damaged or obsolete Equipment not covered by the fully comprehensive contract, the Supplier shall ensure and provide verification to the University that the replacement Equipment meets the exact or better specification of the Equipment being removed. The purchase of replacement Equipment shall remain optional to the University throughout the Contract Term.. The estimated value of stated in II.1.5 is for the 5 year contract if all extension options are taken.

Renewal: this contract is for 2 + 1 + 1 + 1 year extension options

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL455107 |
| Notice type | OJEU - F20 - Modification Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Jul 2022 |
| Submission deadline | 30 Sep 2021 |
| Future notice date | Not specified |
| Award date | 23 Dec 2021 |
| Contract period | Not specified |
| Recurrence | Six months prior to contract expiry. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £680,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,044,499 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | EAST COAST CONTROLS; TREND CONTROL SYSTEMS |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services
- 50700000 - Repair and maintenance services of building installations

## Release History

- 29 Jul 2022 at 00:00 - AwardUpdate - OJEU - F20 - Modification Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL455107
- 22 Apr 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR446640
- 26 Aug 2021 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG425553

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG425553
  Trend BEMS comprehensive maintenance and replacement works - The University of Edinburgh wishes to appoint two contractors to to provide a fully comprehensive planned and reactive maintenance service for our Trend building energy management system (BEMS) and associated control equipment Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. The requirements will be structured into two separate geographical lots as follows: Lot 1 - Central area, Kings Buildings and Accommodation Services. Lot 2 - Western General Little France and Easter Bush Estate. A single supplier will be appointed to each lot. Bidders can apply for one or both lots however to ensure there is not reliance on the same supplier for more than one lots, a supplier bidding for both lots can only be awarded one contract. Proposed contract duration is 2 years with 3 x 1 year extension options. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies may access and utilize this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage open procedure.Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCST, and may be required to submit means of proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when competing the SPD in PCST.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR446640
  Trend BEMS comprehensive maintenance and replacement works - The University of Edinburgh wishes to appoint two contractors to to provide a fully comprehensive planned and reactive maintenance service for our Trend building energy management system (BEMS) and associated control equipment Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. The requirements will be structured into two separate geographical lots as follows: Lot 1 - Central area, Kings Buildings and Accommodation Services. Lot 2 - Western General Little France and Easter Bush Estate. A single supplier will be appointed to each lot. Bidders can apply for one or both lots however to ensure there is not reliance on the same supplier for more than one lots, a supplier bidding for both lots can only be awarded one contract. Proposed contract duration is 2 years with 3 x 1 year extension options. This contract is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies may access and utilize this contract at any time during the life of the contract. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage open procedure.Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PCST, and may be required to submit means of proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when competing the SPD in PCST.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL455107
  Trend BEMS comprehensive maintenance and replacement works

## Notice URLs

- http://
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- http://www.hse.gov.uk/pubns/hse40.pdf
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000664483
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000664483. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000664483.json.