---
title: "Direct Award from CCS GCloud 12 Framework"
ocid: "ocds-r6ebe6-0000668378"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000668378"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000668378.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000668378.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "CROWN ESTATE SCOTLAND"
published: "2021-09-27"
---

# Direct Award from CCS GCloud 12 Framework

Buyer: CROWN ESTATE SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000668378

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000668378)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000668378.json)

## Summary

The procurement process facilitated by Crown Estate Scotland involved the direct award of a contract titled "Direct Award from CCS GCloud 12 Framework." This procurement falls under the services industry category and is currently marked as complete. The key dates include the contract signing on 27 September 2021, with the procurement method classified as a selective approach under a restricted procedure. The main delivery location for this contract is Edinburgh, with the related lot indicating that the Access Financials upgrade was crucial for maintaining compliance with internal policies due to the withdrawal of support for existing software.

This tender presents significant opportunities for software and IT service providers, especially those offering cloud-based financial management solutions. Companies that provide Software as a Service (SaaS) and can enhance functionality while ensuring compliance with IT policies will be particularly well-suited to compete in similar contracts. The potential for business growth is evident, as enhanced services such as automatic upgrades and additional functionality can lead to opportunities for increased user licenses and consultancy services as the client organisation scales its software needs.

## Notice

Access Financials is an upgrade from Access Dimensions our existing FMS for which support was due to be withdrawn. Withdrawal of support for the existing software would have resulted in non compliance with a number of policies. As this is an upgrade procured via review of options and requirements on GCloud 12 the procurement complies with the call off requirements of the framework. Use of the upgrade path means that the platforms share the same data tables, logic and processes. The main changes are the shift to SaaS solution, improved functionality compared with version 2.51e and 2.60 and some cosmetic changes that improve the quality of life for users. Users of Access Financials benefit from automatic upgrades, therefore, CES will always be on the latest version of the software and not be in an extended maintenance position in the future. Access Financials also had MFA and complies with our IT policies.

### Lot Information

Lot 1

Crown Estate Scotland was informed by Access (provider of financial package) in April 2021 that we are unable to continue our current rolling contract. This is because the software on our current version of Access Dimensions (2.51e) is unsupported by Microsoft and Access are having to put this version on an extended maintenance plan. Following option appraisal it was determined that an upgrade was the only viable solution. Procurement options were considered resulting in the use of the Crown Commercial Services Digital Marketplace to procure.

Options: Costs include for provision of additional functionality, additional SAAS storage which may be required in years 2 and 3. In addition we may want to increase user numbers of user licenses due to business growth and have allowed for development consultancy as part of the initial migration and backup functionality for resilience.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP428748 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Sep 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 27 Sep 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £240,908 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN ESTATE SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 9GL |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | THE ACCESS GROUP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72212440 - Financial analysis and accounting software development services

## Release History

- 27 Sep 2021 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP428748

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP428748
  Direct Award from CCS GCloud 12 Framework - Access Financials is an upgrade from Access Dimensions our existing FMS for which support was due to be withdrawn. Withdrawal of support for the existing software would have resulted in non compliance with a number of policies. As this is an upgrade procured via review of options and requirements on GCloud 12 the procurement complies with the call off requirements of the framework. Use of the upgrade path means that the platforms share the same data tables, logic and processes. The main changes are the shift to SaaS solution, improved functionality compared with version 2.51e and 2.60 and some cosmetic changes that improve the quality of life for users. Users of Access Financials benefit from automatic upgrades, therefore, CES will always be on the latest version of the software and not be in an extended maintenance position in the future. Access Financials also had MFA and complies with our IT policies.

## Notice URLs

- http://
- http://crownestatescotland.com/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000668378

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000668378. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000668378.json.