---
title: "System Compatible, Cloud Based Visitor Management System"
ocid: "ocds-r6ebe6-0000668488"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000668488"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000668488.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000668488.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HERIOT-WATT UNIVERSITY"
published: "2021-09-28"
---

# System Compatible, Cloud Based Visitor Management System

Buyer: HERIOT-WATT UNIVERSITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000668488

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000668488.json)

## Summary

The procurement process has been initiated by Heriot-Watt University, located in Riccarton, Edinburgh, for the supply of a "System Compatible, Cloud Based Visitor Management System". This public procurement falls under the education industry category and has an open procedure method. The tender was awarded on 28 September 2021, with a standstill period concluding on 8 October 2021. The total value of the contract signed on the same date is £84,835.85, with TDS (Time Data Security) Ltd as the sole supplier capable of fulfilling the specific technical requirements.

This opportunity presents a significant avenue for businesses, particularly those specialising in software development, visitor management systems, or integration with access management technology. Companies that can demonstrate technical proficiency and innovation in interface capabilities, especially those familiar with cloud-based applications and speech recognition programming, would be well-positioned to compete. The collaboration aspect with a renowned educational institution also offers the potential for growth through research and development partnerships.

## Notice

Single site location cloud based Visitor Management System (VMS) with full interface capability with Salto based Access Management System (installed across campuses) and IP compatibility with Alana based robotic speech and command programming. The provider is required to enter into a research development partnership with the University to develop Alana speech protocol for VMS.

### Lot Information

Lot 1

Under Regulation Reg 6(1)(b)(ii) of the Procurement (Scotland) Regulations 2016, a contracting authority may award a contract without competition based on the following justification: Competition is absent for technical reasons (only if it is not caused by artificial narrowing down of the parameters of the procurement and no reasonable alternative or substitute exists) Explanation: This is a specialist piece of software and after extensive market research only one supplier is able to meet the specific requirements of this contract. This notice is issued with a 10 day standstill period commencing 28 September 2021, closing on Friday 08 October 2021.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP428832 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Sep 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 28 Sep 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £84,835 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HERIOT-WATT UNIVERSITY |
| Locality | RICCARTON, EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH14 4AP |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Pentland Hills |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TDS (TIME DATA SECURITY |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package

## Release History

- 28 Sep 2021 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP428832

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP428832
  System Compatible, Cloud Based Visitor Management System - Single site location cloud based Visitor Management System (VMS) with full interface capability with Salto based Access Management System (installed across campuses) and IP compatibility with Alana based robotic speech and command programming. The provider is required to enter into a research development partnership with the University to develop Alana speech protocol for VMS.

## Notice URLs

- http://
- http://hw.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000668488

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000668488. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000668488.json.