--- title: "Request for Information for Gas and Electrical Compliance Document Management System (CDMS)" ocid: "ocds-r6ebe6-0000670049" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000670049" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000670049.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000670049.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "FIFE COUNCIL" published: "2021-10-08" --- # Request for Information for Gas and Electrical Compliance Document Management System (CDMS) Buyer: FIFE COUNCIL Current stage: Planning OCID: ocds-r6ebe6-0000670049 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000670049) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000670049.json) ## Summary Fife Council is initiating a procurement process for a Gas and Electrical Compliance Document Management System (CDMS) to ensure compliance with the requirements of the Scottish Housing Regulator. This tender is currently in the planning stage, with an expected communication of future notices by 30th November 2021. The services required will be delivered in Glenrothes, Fife. The planned procurement aims to consolidate all gas and electrical asset information and condition for Fife Council housing properties into a single system. Interested parties can obtain more details and register for notifications through the Public Contracts Scotland website. This tender presents a significant opportunity for businesses specialising in document management systems, compliance solutions, and software service providers tailored for public sector requirements. Companies that can demonstrate flexibility, configurability, and user-friendly interfaces in their offerings will be particularly well-suited to meet Fife Council's needs. Engaging in this procurement can provide a pathway for contractors to expand their clientele within the public sector, thereby boosting their business growth potential. ## Notice Fife Council is engaging with the market to explore our options, prior to undertaking formal Procurement, for the provision of a Gas and Electrical Compliance Document Management System (CDMS) for Council Properties to ensure compliance with the requirements of the Scottish Housing Regulator. Fife Council requires both gas and electrical information to be stored, as well as providing full functionality required for full analysis and management of gas and electrical certificates. This system is required to hold all gas and electrical asset information and asset condition in one place for all Fife Council housing properties. ### Lot Information Lot 1 What is it that Fife Council are looking for? A single document management solution capable of and ensuring compliance for all asset gas and electrical inspection/testing at Fife Council properties. The system required must hold all gas and electrical asset information and provide functionality for intelligent analysis of all regulatory compliance requirements. What should it look and feel like? We are looking for a product that is flexible, configurable, and high performing, with a clean modern interface. It must be intuitive, simple to use and easy to navigate with minimal training required. It must be easily accessible to all users simultaneously. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430020 | | Notice type | PCS Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Oct 2021 | | Submission deadline | Not specified | | Future notice date | 30 Nov 2021 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FIFE COUNCIL | | Locality | GLENROTHES | | Post town | Kirkcaldy | | Postcode | KY7 6GH | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM0 Eastern Scotland | | ITL 3 | TLM01 Clackmannanshire and Fife | | Local authority | Fife | | Electoral ward | Glenrothes Central and Thornton | | Westminster constituency | Glenrothes and Mid Fife | | Delivery location | TLM72 Clackmannanshire and Fife | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72222300 - Information technology services ## Release History - 8 Oct 2021 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430020 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT430020&idx=1 8th October 2021 - Request for Information Document - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT430020 Request for Information for Gas and Electrical Compliance Document Management System (CDMS) - Fife Council is engaging with the market to explore our options, prior to undertaking formal Procurement, for the provision of a Gas and Electrical Compliance Document Management System (CDMS) for Council Properties to ensure compliance with the requirements of the Scottish Housing Regulator. Fife Council requires both gas and electrical information to be stored, as well as providing full functionality required for full analysis and management of gas and electrical certificates. This system is required to hold all gas and electrical asset information and asset condition in one place for all Fife Council housing properties. ## Notice URLs - http:// - http://www.fife.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000670049 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=670049 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000670049. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000670049.json.