--- title: "Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis" ocid: "ocds-r6ebe6-0000672678" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000672678" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000672678.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000672678.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "DUMFRIES AND GALLOWAY COUNCIL" published: "2021-11-04" --- # Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis Buyer: DUMFRIES AND GALLOWAY COUNCIL Current stage: Planning OCID: ocds-r6ebe6-0000672678 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000672678) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000672678.json) ## Summary Dumfries and Galloway Council is planning a tender titled "Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis". This procurement falls under the services industry category and is located in Dumfries, UK. The key focus is on establishing an Information Architecture Framework to manage data effectively within the Council. The planned procurement notice was issued on 4th November 2021, with a future notice date set for 30th November 2021. This tender presents an opportunity for businesses specialising in information governance, data management, and IT consultancy to grow and expand their services. Companies with expertise in developing information architecture frameworks, compliance audits, and M365 capabilities will find this opportunity particularly relevant. Engaging in this process could lead to substantial contracts with the Dumfries and Galloway Council as they seek to enhance their information management strategies. ## Notice Working with Information Governance professionals to create and define an Information Architecture Framework to support how our Council manages data throughout its lifecycle. Support information governance approaches to the management of unstructured data ### Lot Information Lot 1 Working with Information Governance professionals to create and define an Information Architecture Framework to support how our Council manages data throughout its lifecycle. Support information governance approaches to the management of unstructured data. Deliverables from the business analysis piece will include: -Analysis of current information architecture (including an audit of existing record keeping systems within the Council) and creation of an agreed Information Architecture Framework - Review and refresh of DGC Information Governance Strategy - Review of M365 capabilities and assessment of whether functionality can meet all information and records management compliance needs - Compliance audit of the capabilities of existing case management systems - Provide appropriate governance and controls for DGC in managing M365 (for example in the governance of SharePoint and MS Teams sites and authorised use of principal M365 apps) and a road map for implementation of information governance structures in the Council's M365 tenancy - Development of a clear definition of our information architecture which outlines which M365 tool to use when. Development of use cases of what different tools should be used for to support officers to do their job - Development of architecture and structure within DGC M365, including alignment of sites and Document Library structures to the Council's Business Classification Scheme. Carry out pilot with service(s) developing pilot sites to provide methodologies and build capacity among DGC staff to support further roll-out. - Design and implementation of retention and disposal functionality within M365, having regard to the available licenses and the need for a simplified approach compared to legacy Council retention schedules and SCARRS ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432094 | | Notice type | PCS Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Nov 2021 | | Submission deadline | Not specified | | Future notice date | 30 Nov 2021 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DUMFRIES AND GALLOWAY COUNCIL | | Locality | DUMFRIES | | Post town | Dumfries and Galloway | | Postcode | DG1 2HP | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM9 Southern Scotland | | ITL 3 | TLM92 Dumfries and Galloway | | Local authority | Dumfries and Galloway | | Electoral ward | Nith | | Westminster constituency | Dumfries and Galloway | | Delivery location | TLM92 Dumfries and Galloway | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79996100 - Records management ## Release History - 4 Nov 2021 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432094 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432094 Information Governance within M365 / Electronic Document Records Management System (SharePoint) - Business Analysis - Working with Information Governance professionals to create and define an Information Architecture Framework to support how our Council manages data throughout its lifecycle. Support information governance approaches to the management of unstructured data ## Notice URLs - http:// - http://www.dumgal.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000672678 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=672678 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000672678. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000672678.json.