--- title: "National Contractor Management System PIN" ocid: "ocds-r6ebe6-0000672944" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000672944" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000672944.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000672944.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (\"NSS\")" published: "2021-11-08" --- # National Contractor Management System PIN Buyer: THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS") Current stage: Planning OCID: ocds-r6ebe6-0000672944 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000672944) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000672944.json) ## Summary The Common Services Agency, commonly known as NHS National Services Scotland (NSS), is currently in the planning stage of its procurement process for a National Contractor Management System (NCMS). This initiative aims to explore potential solutions for contractor management, specifically for estates and property maintenance within NHS Scotland. Interested vendors should note that the soft market test was announced on 8th November 2021, with a future notice date anticipated on 3rd October 2022. The procurement encompasses services within the health industry, with delivery expected across Scotland. This tender presents significant business opportunities for companies specialising in IT solutions, contractor management systems, and data management services, particularly those experienced in the health sector. Suppliers who can provide resilient, high-functioning systems with capabilities such as competency management, authorisation of work, and asset management would find their services highly applicable. Engaging in this market testing exercise will allow vendors to showcase their solutions directly to NSS, paving the way for strategic partnerships and future contracts with NHS Scotland. ## Notice NHS Scotland is exploring options for introducing a National Contractor Management System (NCMS). This soft market test is being conducted to determine what solutions may be available, determine the scope of any future procurement to enable the delivery of NHS Scotland's estates and property maintenance and capital services to a high quality standard and to ascertain indicative costs. NHS Scotland's strategy for the future is that provision of contractor management will take the form of a data base covering all trades and specialist services normally procured through external contractors. The existing services within the Health Boards currently employ this from many vendors. As a consequence, current procurement routes exhibit high degrees of variability in terms of NHS requirements, competencies and performance. Changes in NHS Guidance, changing organisational structures, changes in competency assurance and the focus on infection prevention and control are drivers for the introduction of information management solutions with functionality to enable incremental change from the current state and meets the requirements of the future providing compliance assurance for the organisation. ### Lot Information Lot 1 NHS Scotland is exploring options for introducing a National Contractor Management System (NCMS). This soft market test is being conducted to determine what solutions may be available, determine the scope of any future procurement to enable the delivery of NHS Scotland's estates and property maintenance and capital services to a high quality standard and to ascertain indicative costs. NHS Scotland's strategy for the future is that provision of contractor management will take the form of a data base covering all trades and specialist services normally procured through external contractors. The existing services within the Health Boards currently employ this from many vendors. As a consequence, current procurement routes exhibit high degrees of variability in terms of NHS requirements, competencies and performance. Changes in NHS Guidance, changing organisational structures, changes in competency assurance and the focus on infection prevention and control are drivers for the introduction of information management solutions with functionality to enable incremental change from the current state and meets the requirements of the future providing compliance assurance for the organisation. The need for a National Contractor Management System (NCMS) was first identified whilst undergoing Topic Review within the Statutory Compliance Audit and Risk Tool (SCART) during 2020. During the Topic Review process, it was identified the advantages of a single system that could provide Boards with timely data across a number of service areas, enabling informed decision-making for the service, without the need to wait for time consuming searches and disagreement over contractor's personnel and indeed the authorised work to be carried out. The proposed NCMS will include the following modules: - Company competency, management and control - Employee competency, management and control. - Management and authorisation of work on site. - Access control to NHS sites. - Site Induction and learning in relation to NHS Sites. - Asset management - Safe systems of work and Method Statements - Financial, management, benchmarking reports The NCMS functionality is essential for providing services 24 hours a day, 7 days a week and must have an extremely high degree of resilience in order to minimise any periods of scheduled or unscheduled downtime. Vendors of future solutions should note that this resilience should include but not be limited to Failover and Disaster Recovery of the system with limited technical intervention. Potential suppliers may be invited to attend a Q and A session at an NHS Scotland site in Glasgow or through virtual communication media with date and time to be confirmed through publication on the Public Contracts Scotland portal. A questionnaire has been attached to this notice. Please complete and respond as per the instructions in the document. This is a market testing exercise which will allow the Authority to consider future options in this area. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432332 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Nov 2021 | | Submission deadline | Not specified | | Future notice date | 3 Oct 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS") | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH12 9EB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Drum Brae/Gyle | | Westminster constituency | Edinburgh South West | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 8 Nov 2021 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432332 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV432332&idx=1 8th November 2021 - PIN Questionnaire - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV432332 National Contractor Management System PIN - NHS Scotland is exploring options for introducing a National Contractor Management System (NCMS). This soft market test is being conducted to determine what solutions may be available, determine the scope of any future procurement to enable the delivery of NHS Scotland's estates and property maintenance and capital services to a high quality standard and to ascertain indicative costs. NHS Scotland's strategy for the future is that provision of contractor management will take the form of a data base covering all trades and specialist services normally procured through external contractors. The existing services within the Health Boards currently employ this from many vendors. As a consequence, current procurement routes exhibit high degrees of variability in terms of NHS requirements, competencies and performance. Changes in NHS Guidance, changing organisational structures, changes in competency assurance and the focus on infection prevention and control are drivers for the introduction of information management solutions with functionality to enable incremental change from the current state and meets the requirements of the future providing compliance assurance for the organisation. ## Notice URLs - http:// - http://www.nss.nhs.scot/browse/procurement-and-logistics - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000672944 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=672944 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000672944. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000672944.json.