---
title: "Soft Facilities Management Services"
ocid: "ocds-r6ebe6-0000675960"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000675960"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000675960.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000675960.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "SCOTTISH POLICE AUTHORITY"
published: "2022-11-17"
---

# Soft Facilities Management Services

Buyer: SCOTTISH POLICE AUTHORITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000675960

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## Summary

The Scottish Police Authority has awarded a contract for Soft Facilities Management Services. The procurement involved a selective restricted procedure. The contract's maximum duration is 5 years, with an initial 3-year period and the option to extend for two additional 12-month periods. The procurement stage is complete, and the contract is currently active. The contract is valued at approximately £75.5 million GBP and covers services such as Cleaning & Janitorial, Catering, and Security. The procurement method used was selective, and the main procurement category is services.

This tender for Soft Facilities Management Services by the Scottish Police Authority offers opportunities for businesses in the public order and safety industry category. Companies specialising in Cleaning & Janitorial, Catering, Security, and related services would be well-suited to compete. The contract duration of 5 years, with potential extensions, presents a stable and long-term opportunity for service providers in the identified industry category. Businesses should pay attention to updates on the public procurement portal for potential future tender opportunities within the same category and with similar requirements.

## Notice

The Authority has awarded a contract to a single service provider for the provision of Soft Facilities Management (FM) Services. The maximum contract duration is 5 years (initial duration 3 years with the option to extend for two further 12 month periods.

### Lot Information

Lot 1

The Authority has awarded a contract to a single service provider for the provision of Soft Facilities Management (FM) services. The service will include Soft FM services and related services. The maximum contract duration is 5 years (initial duration 3 years with the option to extend for a period of two 12 month periods). The services include Cleaning & Janitorial, Catering and Security and associated services such as Deep cleans, Waste, Linen, Lifeguard and Mailroom Resources. The Estimated total value of the Contract is approximately 75.5 million GBP. There will be a need over the contract term to allow the Scottish Police Authority to remove, amend or change the buildings and structures of their estate (including on a temporary, emergency and short/medium term basis to accommodate the services to be delivered by the public sector), amend scope and/or range of services and to vary the contract accordingly including the overall estimated value of the contract. The Contractor will also provide and administer a national helpdesk and an appropriate CAFM system to provide relevant Management Information such as real time help desk statistics, KPI monitoring and auditing.. Candidates should read and refer to the Soft FM ITP Information and Instructions for Candidates Document. Failure to comply may result in your submission being rejected. Economic operators may be excluded from this competition in accordance with Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: The very nature of facilities management can be complex, variable and in flux. There will be a need over the contract term to allow the Scottish Police Authority to remove, amend or change the buildings and structures of their estate (including on a temporary, emergency and short/medium term basis to accommodate the services to be delivered by the public sector), amend scope and/or range of services and to vary the contract accordingly including the overall value of the contract estimated at Paragraph II.1.5) (Estimated total value) above.

Renewal: The initial contract period will be 36 months with the option to extend for a period of two 12 month periods at the discretion of the authority.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV464603 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Nov 2022 |
| Submission deadline | 19 Jan 2022 |
| Future notice date | Not specified |
| Award date | 14 Nov 2022 |
| Contract period | Not specified |
| Recurrence | The Authority may re-let this contract prior to the end of the initial 3 year period and a Contract Notice will be published circa 18 months prior to the end of the initial period. If not, the 12 month extension will be used, the supplier will be notified prior to its commencement date. Decision to utilise final 12 months extension will be taken at least 6 months prior to commencement. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £75,500,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £75,500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SCOTTISH POLICE AUTHORITY |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G51 1DZ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Govan |
| Westminster constituency | Glasgow South West |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ATALIAN SERVEST INTEGRATED SOLUTIONS |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 55 - Hotel, restaurant and retail trade services
- 71 - Architectural, construction, engineering and inspection services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services
- 92 - Recreational, cultural and sporting services
- 98 - Other community, social and personal services

### Codes

- 42933000 - Vending machines
- 42933100 - Sanitary vending machines
- 55510000 - Canteen services
- 71317200 - Health and safety services
- 72253000 - Helpdesk and support services
- 79993000 - Building and facilities management services
- 79993100 - Facilities management services
- 90500000 - Refuse and waste related services
- 90700000 - Environmental services
- 90910000 - Cleaning services
- 92610000 - Sports facilities operation services
- 98311100 - Laundry-management services
- 98311200 - Laundry-operation services

## Release History

- 17 Nov 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV464603
- 7 Dec 2021 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC434913

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC434913
  Soft Facilities Management Services - Soft Facilities Management (FM) Services covering the operational estate across Scotland. The services include Cleaning & Janitorial, Catering and Security and associated services such as Deep cleans, Waste, Linen, Lifeguard and Mailroom Resources. The Authority intends to award a contract to a single service provider for the provision of Soft Facilities Management (FM) Services. The maximum contract duration is 5 years (initial duration 3 years with the option to extend for two further 12 month periods.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV464603
  Soft Facilities Management Services - The Authority has awarded a contract to a single service provider for the provision of Soft Facilities Management (FM) Services. The maximum contract duration is 5 years (initial duration 3 years with the option to extend for two further 12 month periods.

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
- http://www.spa.police.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000675960
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
- https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000675960. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000675960.json.