---
title: "Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems"
ocid: "ocds-r6ebe6-0000677032"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000677032"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000677032.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000677032.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "FORESTRY AND LAND SCOTLAND"
published: "2023-11-23"
---

# Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems

Buyer: FORESTRY AND LAND SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000677032

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## Summary

Forestry and Land Scotland has awarded a contract for the "Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems" to Mastek Systems Company Ltd. The procurement involves implementing a modern, integrated system to support finance, purchase-to-pay, and business planning processes, with an estimated value of approximately £4.5M to £6M. The contract was signed on 29th September 2023 and has a duration of 2520 days. The procurement process has reached the award stage.

This tender presents an opportunity for businesses specializing in technology solutions and digital transformation services to compete for providing cloud-based systems and implementation services. Forestry and Land Scotland aims to achieve digital transformation by integrating a centralised database supporting various business functions. Suppliers capable of delivering real-time operational support, meaningful management information, and meeting sustainability requirements would find this tender well-suited for their expertise.

## Notice

Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation's current legacy Finance, Purchase to Pay, and Business Planning systems. In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS's HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS's requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.

### Lot Information

Lot 1

The purpose of this procurement is to implement a modern, integrated, modular, enterprise system with a centralised database that has the ability to support FLS' finance, purchase to pay and business planning processes. It must be able to integrate with 3rd party systems, operate in real-time, provide meaningful management information and have a consistent look and feel across all business modules. The solution will provide the foundation for Digital Transformation across FLS and the delivery of the FLS draft Digital Strategy. The contract will be subject to Community Benefits and support FLS to meet their requirements of the Climate Change (Duties of Public Bodies: Reporting Requirements) (Scotland) Amendment Order 2020 and the sustainability targets. The estimated value of this procurement is circa 4.5M GBP - 6M GBP

Options: In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS's HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS's requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.

Renewal: There is an option to extend for a maximum of 3 additional years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493358 |
| Notice type | OJEU - F20 - Modification Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive procedure with negotiation |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Nov 2023 |
| Submission deadline | 13 May 2022 |
| Future notice date | 15 Mar 2022 |
| Award date | 29 Sep 2023 |
| Contract period | Not specified |
| Recurrence | Around February 2029 is when procurement should initiate a project for the renewal of the Finance System. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £6,000,000 |
| Lots value | £6,000,000 |
| Awards value | Not specified |
| Contracts value | £976,899 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FORESTRY AND LAND SCOTLAND |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV3 8NW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MASTEK SYSTEMS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

### Codes

- 30196000 - Planning systems
- 48000000 - Software package and information systems
- 48440000 - Financial analysis and accounting software package
- 48441000 - Financial analysis software package
- 48442000 - Financial systems software package
- 48443000 - Accounting software package
- 48451000 - Enterprise resource planning software package
- 48490000 - Procurement software package
- 72210000 - Programming services of packaged software products
- 72212451 - Enterprise resource planning software development services
- 72263000 - Software implementation services
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services

## Release History

- 23 Nov 2023 at 00:00 - AwardUpdate - OJEU - F20 - Modification Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493358
- 5 Oct 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489796
- 6 Apr 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR445422
- 20 Dec 2021 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC436199

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436199&idx=3
  25th January 2022 - Please see attached a copy of recent Q&A(s) for the above PIN.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436199&idx=2
  12th January 2022 - Please see attached a detailed document around FLS Chartered of Accounts (CoA).
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=DEC436199&idx=1
  20th December 2021 - PIN- Information- December 2021
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC436199
  Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems - FLS are looking to procure a cloud solution and implementation services to replace the organisation's current legacy Finance, Purchase to Pay, and Business Planning systems. This notice is to inform the market of an upcoming opportunity and provide an update on anticipated date for the publication of the contract notice.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR445422
  Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems - Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation's current legacy Finance, Purchase to Pay, and Business Planning systems. In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS's HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS's requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT489796
  Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems - Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation's current legacy Finance, Purchase to Pay, and Business Planning systems. In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS's HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems. There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party. Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS's requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV493358
  Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems

## Notice URLs

- http://
- http://www.forestryandland.gov.scot
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000677032
- https://forestryandland.gov.scot
- https://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/buyerhelp.html
- https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/
- https://www.supplierjourney.scot/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000677032. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000677032.json.