---
title: "Stock Management Digital Solution"
ocid: "ocds-r6ebe6-0000677907"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000677907"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000677907.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000677907.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NEW GORBALS HOUSING ASSOCIATION"
published: "2022-06-13"
---

# Stock Management Digital Solution

Buyer: NEW GORBALS HOUSING ASSOCIATION  
Current stage: Award  
OCID: ocds-r6ebe6-0000677907

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000677907)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000677907.json)

## Summary

The procurement process involves the New Gorbals Housing Association, which is seeking a digital solution for managing its housing stock of 2,700 rented homes and 1,900 factored owner-occupier homes. The project, titled "Stock Management Digital Solution", is classified under the "services" industry category. The procurement method used is an open procedure, and the status of this procurement is complete. Key dates include the deadline for submissions on 7th February 2022 and the award signed on 1st June 2022, with location specifics indicating it is based in Glasgow, UK.

This tender presents significant opportunities for software development and IT service companies, particularly those specialising in digital and mobile solutions tailored for housing associations. Firms with capabilities in cloud-based systems, data management, mobile functionality, and dynamic reporting will be particularly well-suited to compete for this contract. There is also potential for collaboration with subcontractors, enabling small and medium enterprises (SMEs) to participate actively in the bidding process.

## Notice

NGHA require the provision of a fully digital and mobile IT system to manage its housing stock of 2700 rented homes and 1900 factored owner occupier homes. Our current systems are server based but new software can be cloud based, if assessed as the best option. The system is required to cover aspects such as: - holding all stock records for NGHA owned and managed stock - holding all records of customers and applicants, and include statistical information - holding rent accounting, arrears, income maximisation and rent predictions, anti social behaviour, allocations, estate management, void management and service charges - logging of repairs and integrating with scheduling and workflow for inhouse operative (to include materials ordering, labour costs, invoice approval, completion times, recalls, out of hours call outs - mobile capability and ability to deal with multiple charging rates - billing of repairs - financial and accounting functionality - case management - dynamic reporting on KPIs and MI

### Lot Information

Lot 1

NGHA require the provision of a fully digital and mobile IT system to manage its housing stock of 2700 rented homes and 1900 factored owner occupier homes. Our current systems are server based but new software can be cloud based, if assessed as the best option. The system is required to cover aspects such as: - holding all stock records for NGHA owned and managed stock - holding all records of customers and applicants, and include statistical information - holding rent accounting, arrears, income maximisation and rent predictions, anti social behaviour, allocations, estate management, void management and service charges - logging of repairs and integrating with scheduling and workflow for inhouse operative (to include materials ordering, labour costs, invoice approval, completion times, recalls, out of hours call outs - mobile capability and ability to deal with multiple charging rates - billing of repairs - financial and accounting functionality - case management - dynamic reporting on KPIs and MI

Renewal: Initial 36 month period with option to extend by a further 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN451068 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Jun 2022 |
| Submission deadline | 7 Feb 2022 |
| Future notice date | Not specified |
| Award date | 1 Jun 2022 |
| Contract period | Not specified |
| Recurrence | 24 months before end date |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | £500,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEW GORBALS HOUSING ASSOCIATION |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G5 9AY |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Southside Central |
| Westminster constituency | Glasgow East |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DESIGNER SOFTWARE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72212214 - Network operating system software development services
- 72212442 - Financial systems software development services
- 72212781 - System management software development services
- 72220000 - Systems and technical consultancy services
- 72250000 - System and support services
- 72253200 - Systems support services

## Release History

- 13 Jun 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN451068
- 7 Feb 2022 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB439956
- 24 Jan 2022 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438458
- 7 Jan 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN437191

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437191&idx=7
  9th February 2022 - Terms and conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437191&idx=8
  9th February 2022 - 3.1 of Schedule 2 - Specification has been updated
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437191&idx=6
  21st January 2022 - Draft Implementation Plan with milestones
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437191&idx=4
  21st January 2022 - ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437191&idx=5
  21st January 2022 - ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437191&idx=3
  11th January 2022 - ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437191&idx=1
  10th January 2022 - ITT
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JAN437191&idx=2
  7th January 2022 - SPD
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN437191
  Stock Management Digital Solution - NGHA require the provision of a fully digital and mobile IT system to manage its housing stock of 2700 rented homes and 1900 factored owner occupier homes. Our current systems are server based but new software can be cloud based, if assessed as the best option. The system is required to cover aspects such as: - holding all stock records for NGHA owned and managed stock - holding all records of customers and applicants, and include statistical information - holding rent accounting, arrears, income maximisation and rent predictions, anti social behaviour, allocations, estate management, void management and service charges - logging of repairs and integrating with scheduling and workflow for inhouse operative (to include materials ordering, labour costs, invoice approval, completion times, recalls, out of hours call outs - mobile capability and ability to deal with multiple charging rates - billing of repairs - financial and accounting functionality - case management - dynamic reporting on KPIs and MI
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN451068
  Stock Management Digital Solution - NGHA require the provision of a fully digital and mobile IT system to manage its housing stock of 2700 rented homes and 1900 factored owner occupier homes. Our current systems are server based but new software can be cloud based, if assessed as the best option. The system is required to cover aspects such as: - holding all stock records for NGHA owned and managed stock - holding all records of customers and applicants, and include statistical information - holding rent accounting, arrears, income maximisation and rent predictions, anti social behaviour, allocations, estate management, void management and service charges - logging of repairs and integrating with scheduling and workflow for inhouse operative (to include materials ordering, labour costs, invoice approval, completion times, recalls, out of hours call outs - mobile capability and ability to deal with multiple charging rates - billing of repairs - financial and accounting functionality - case management - dynamic reporting on KPIs and MI

## Notice URLs

- http://
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000677907
- https://www.newgorbalsha.org.uk
- https://www.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000677907. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000677907.json.