--- title: "Fleet Management System" ocid: "ocds-r6ebe6-0000679451" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000679451" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000679451.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000679451.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "SCOTTISH GOVERNMENT" published: "2022-01-18" --- # Fleet Management System Buyer: SCOTTISH GOVERNMENT Current stage: Tender OCID: ocds-r6ebe6-0000679451 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000679451) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000679451.json) ## Summary The Scottish Government is currently in the Tender stage for a contract entitled "Fleet Management System," aimed at enhancing its capabilities through a new cloud-hosted fleet management solution. The procurement process is classified under the services category and is taking place in Edinburgh, UK, with the bid opening scheduled for 9th February 2022. This open procedure procurement invites submissions via electronic means and has a total contract value of £65,000, with a contract duration of four years and an option to extend for an additional year. This tender presents significant growth opportunities for businesses specialising in software solutions, particularly those experienced in fleet management systems. Companies with a proven track record in providing reliable, user-friendly software that meets specific operational needs would be well-suited to compete. Potential bidders should demonstrate prior experience in similar projects and must comply with financial stability requirements, including necessary insurance coverages, enhancing their chances of success in this competitive public procurement process. ## Notice The fleet management software currently in use is no longer supported on the Scottish Governments in house network, has reached its natural end of life and must now be replaced. As such, SG wishes to enhance its current capabilities through the introduction of a new, cloud-hosted, Fleet Management solution. ### Lot Information Lot 1 The Scottish Government (SG) requires fleet management software for the accurate and efficient management of its vehicle fleet and all associated operations. The solution will be an existing "off the shelf" system which must have a proven track record for efficient and flexible management of fleet vehicles, and the capacity to enable complete and detailed management of a fleet of 250 vehicles of all classes while also providing the ability to increase capacity should the fleet expand in future. The system will have an intuitive, user-friendly interface and will provide up to five SG users full access. It will also provide direct recorded notification and liaison with local suppliers, garages and appropriate Scottish Government staff across the breadth of Scotland. All historic and current fleet vehicle data must be accurately migrated to the new fleet management system as part of the implementation process. It must be possible to easily integrate data from external sources such as fuelling and EV charging vendors. Also required is the ability to record and upload vehicle mileage, maintenance records and compliance documents as well as fuel/electric card usage and costs. Any successful system will enhance, improve and simplify the management and operational capability of the SG vehicle fleet, streamline communications and deliver flexible data analysis and reporting capabilities to provide a full and flexible fleet audit. Renewal: Option to extend contract by 12 months. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN437978 | | Notice type | PCS Notice - Website Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Jan 2022 | | Submission deadline | 9 Feb 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £65,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH GOVERNMENT | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH6 6QQ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Leith | | Westminster constituency | Edinburgh North and Leith | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 50 - Repair and maintenance services - 72 - IT services: consulting, software development, Internet and support ### Codes - 50111100 - Vehicle-fleet management services - 72268000 - Software supply services ## Release History - 18 Jan 2022 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN437978 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN437978 Fleet Management System - The fleet management software currently in use is no longer supported on the Scottish Governments in house network, has reached its natural end of life and must now be replaced. As such, SG wishes to enhance its current capabilities through the introduction of a new, cloud-hosted, Fleet Management solution. ## Notice URLs - http://www.publiccontractsscotland.gov.uk - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 - http://www.scotland.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000679451 - https://www.publictendersscotland.publiccontractsscotland.gov.uk - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html - https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000679451. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000679451.json.