---
title: "Postal Vote Management System"
ocid: "ocds-r6ebe6-0000680008"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000680008"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000680008.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000680008.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "DUMFRIES AND GALLOWAY COUNCIL"
published: "2022-03-31"
---

# Postal Vote Management System

Buyer: DUMFRIES AND GALLOWAY COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000680008

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000680008)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000680008.json)

## Summary

Dumfries and Galloway Council is seeking proposals for a Postal Vote Management System, targeting the general public services sector in Dumfries, UK. The procurement process is currently in the award stage, with the contract having been awarded on March 7, 2022, to Democracy Counts Ltd. The total value of the contract is £83,000, and it aims to include software, equipment, and skilled personnel for processing postal vote returns. The initial tender period concluded on February 24, 2022, and the latter stages were completed shortly thereafter.

This opportunity presents a valuable avenue for businesses specialising in software development, electoral services, or postal solution management. SMEs with proven experience in delivering similar IT solutions, as well as those possessing the required technical and financial capabilities, will find themselves well-positioned to engage in this contract. Additionally, companies that can offer innovative reporting and data management systems related to postal voting could leverage this opportunity to grow their business within the public sector.

## Notice

Dumfries & Galloway Council is seeking to procure a Postal Vote Management System solution including, but not limited to, software, equipment and skilled personnel to process postal vote returns.

### Lot Information

Lot 1

Dumfries and Galloway Council is looking to procure Postal Vote Management System, which will include: - processing, scanning and verification of all returned postal votes and postal vote statements; - provision of automated reporting and management information system; - skilled personnel, equipment and software to process postal vote returns.

Renewal: Dumfries and Galloway Council have the option to extend for a further 12-month period.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444854 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Mar 2022 |
| Submission deadline | 24 Feb 2022 |
| Future notice date | Not specified |
| Award date | 7 Mar 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £80,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £83,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DUMFRIES AND GALLOWAY COUNCIL |
| Locality | DUMFRIES |
| Post town | Dumfries and Galloway |
| Postcode | DG1 2HP |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM92 Dumfries and Galloway |
| Local authority | Dumfries and Galloway |
| Electoral ward | Nith |
| Westminster constituency | Dumfries and Galloway |
| Delivery location | TLM92 Dumfries and Galloway |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DEMOCRACY COUNTS |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 42 - Industrial machinery
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22821000 - Electoral forms
- 42960000 - Command and control system, printing, graphics, office automation and information-processing equipment
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
- 79320000 - Public-opinion polling services

## Release History

- 31 Mar 2022 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444854
- 24 Jan 2022 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438487

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN438487
  Postal Vote Management System - Dumfries & Galloway Council is seeking to procure a Postal Vote Management System solution including, but not limited to, software, equipment and skilled personnel to process postal vote returns.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444854
  Postal Vote Management System - Dumfries & Galloway Council is seeking to procure a Postal Vote Management System solution including, but not limited to, software, equipment and skilled personnel to process postal vote returns.

## Notice URLs

- http://
- http://www.dumgal.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000680008
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000680008. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000680008.json.