---
title: "Electronic Document Records Management System Support and Maintenance"
ocid: "ocds-r6ebe6-0000685040"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000685040"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000685040.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000685040.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "WEST LOTHIAN COUNCIL"
published: "2022-03-29"
---

# Electronic Document Records Management System Support and Maintenance

Buyer: WEST LOTHIAN COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000685040

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000685040)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000685040.json)

## Summary

West Lothian Council is soliciting tenders for the "Electronic Document Records Management System Support and Maintenance," focusing on the provision of a system to securely share documents. This procurement falls within the services category and is located in Livingston, UK. The procurement method used is a limited procedure, specifically an award procedure without prior publication of a call for competition, justified by the ongoing reliance on Objective Corporation's products. The process is currently in the award stage, with the contract awarded on 22nd February 2022, valued at £450,000.

This tender presents significant opportunities for businesses specialising in electronic document management systems and software solutions. Companies that deliver tailored services and support for proprietary platforms, particularly SMEs with experience in government contracts, would be well-suited to compete. The ability to ensure compliance with data protection regulations and offer secure document sharing capabilities is crucial, making this a targeted opportunity for firms looking to enhance their foothold within the public sector.

## Notice

Provision of EDRMS and platform for sharing documents securely.

### Lot Information

Lot 1

Continued support and maintenance of Electronic Document Records Management System and a secure platform for sharing documents externally.

### Procurement Information

The council currently uses Objective ECM as its primary electronic document records management system (EDRMS) and Objective Connect is a platform for sharing document securely with EDRMS, to ensure the council complies with Public Records (Scotland) Act 2011.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444670 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 29 Mar 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 Mar 2022 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £450,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST LOTHIAN COUNCIL |
| Locality | LIVINGSTON |
| Post town | Edinburgh |
| Postcode | EH54 6FF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM14 West Lothian |
| Local authority | West Lothian |
| Electoral ward | Livingston South |
| Westminster constituency | Livingston |
| Delivery location | TLM78 West Lothian |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | OBJECTIVE |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72212100 - Industry specific software development services
- 72212311 - Document management software development services
- 72512000 - Document management services

## Release History

- 29 Mar 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444670
- 1 Mar 2022 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR442026

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR442026
  Electronic Document Records Management System Support and Maintenance - Provision of EDRMS and platform for sharing documents securely.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444670
  Electronic Document Records Management System Support and Maintenance - Provision of EDRMS and platform for sharing documents securely.

## Notice URLs

- http://
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000685040
- https://www.scotcourts.gov.uk/the-courts/court-locations/livingston-sheriff-court-and-justice-of-the-peace-court
- https://www.westlothian.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000685040. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000685040.json.