---
title: "Cleaning Services - Lot 1 Benbecula"
ocid: "ocds-r6ebe6-0000686841"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000686841"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000686841.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000686841.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2022-08-25"
---

# Cleaning Services - Lot 1 Benbecula

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000686841

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000686841)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000686841.json)

## Summary

The Highlands and Islands Enterprise has awarded a contract for Cleaning Services - Lot 1 Benbecula. The procurement process was completed, and the contract is currently active. The services are scheduled to commence from Monday 3 October 2022 for an initial period of 2 years, with a budget ranging between GBP 16,000 and GBP 30,000. The procurement method used was an open procedure under the services category, with a contract value of GBP 43,851. The buying organisation is located in Inverness, UK, and the procurement involves the cleaning of office spaces, kitchens, washrooms, among other tasks.

This tender for Cleaning Services - Lot 1 Benbecula by Highlands and Islands Enterprise presents an opportunity for cleaning contractors, particularly small and medium-sized enterprises, to bid for a contract to provide high-quality cleaning services. The contract offers a potential growth opportunity for businesses operating in the cleaning services industry. Interested businesses should consider submitting a response via the specified procurement method and adhere to the deadlines provided to compete for this contract.

## Notice

THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE requires a competent and professional cleaning contractor to provide a cleaning service within a number of our occupied offices, in order to provide a safe and functional working environment for HIE staff, sub-tenants (where relevant) and visitors. HIE's current requirements are divided into 6 Lots. Lot 6 met all of the required criteria and is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 and was therefore be procured using a selective (Quick Quote) process. Bidders who were interested in bidding for Lots 1-5 could do so by locating the respective PCS notices, which were all published on the same date with 'Cleaning Services' in the contract description. Bidders could submit a response for Lots 1-5 although they would only be awarded a maximum of two Lots. For more details see the "Restriction on Number on Lots Awarded" section in the Scope of Requirements document. Lot 6 lot was treated as separate process, therefore, the restriction on number of lots awarded only applied to Lots 1-5. The services will be required from Monday 3 October 2022 for an initial period of 2 years (expiring on 2 October 2024), unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term (latest expiry date: 2 October 2025). The 2-year budget currently available to deliver these services for Lot 1 Benbecula was between GBP 16,000 and GBP 30,000 (excluding VAT).

### Lot Information

Lot 1

The supplier is required to provide a high-quality service in relation to the delivery of all aspects within the Scope of Requirements, and the relevant appendices, summarised as follows: -Cleaning of office accommodation -Cleaning of kitchen and canteen areas -Cleaning of washrooms and toilets -Sanitary provision -Window cleaning (internal and external) -L8 (legionella) control programme -Fire safety compliance tasks -Performance management. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. See the Scope of Requirements document for further details.

Renewal: It is expected that these services will be required from Monday 3 October 2022 for an initial period of 2 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term .

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG457310 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Aug 2022 |
| Submission deadline | 25 May 2022 |
| Future notice date | Not specified |
| Award date | 20 Jul 2022 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £45,000 |
| Lots value | £45,000 |
| Awards value | Not specified |
| Contracts value | £43,851 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KSCS STORNOWAY LTD (CLEANSQUAD |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911300 - Window-cleaning services
- 90919000 - Office, school and office equipment cleaning services

## Release History

- 25 Aug 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG457310
- 8 Apr 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR445624

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=14
  22nd April 2022 - Webinar recording
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=13
  22nd April 2022 - HIE Cleaning Services tender - webinar slides
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=3
  8th April 2022 - Appendix 2 - Cleaning specification - frequencies
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=4
  8th April 2022 - Appendix 3 - Compliance tasks - Lot 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=5
  8th April 2022 - Appendix 4 - Floor plan - Lot 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=6
  8th April 2022 - Award Criteria Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=7
  8th April 2022 - Pricing Proforma - Lot 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=8
  8th April 2022 - Fair Work Practices Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=9
  8th April 2022 - Forms for signature - Lot 1
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=10
  8th April 2022 - Fair Work Practices Guidance
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=11
  8th April 2022 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=12
  8th April 2022 - HIE Conflicts of Interest Policy
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=1
  8th April 2022 - Scope of Requirements and Tender Guidance Notes
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445624&idx=2
  8th April 2022 - Appendix 1 - Detailed scope of services - Lot 1
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR445624
  Cleaning Services - Lot 1 Benbecula - HIE requires a competent and professional cleaning contractor to provide a cleaning service within a number of our occupied offices, in order to provide a safe and functional working environment for HIE staff, sub-tenants (where relevant) and visitors. HIE's current requirements are divided into 6 Lots. Lot 6 meets all of the required criteria and is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 and will therefore be procured using a selective (Quick Quote) process. Bidders who are interested in bidding for Lots 1-5 can do so by locating the respective PCS notices, which were all published on the same date with 'Cleaning Services' in the contract description. Bidders can submit a response for Lots 1-5 although they will only be awarded a maximum of two Lots. For more details see the "Restriction on Number on Lots Awarded" section in the Scope of Requirements document. Lot 6 lot will be treated as separate process, therefore, the restriction on number of lots awarded only applies to Lots 1-5. It is expected that these services will be required from Monday 3 October 2022 for an initial period of 2 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The 2-year budget currently available to deliver these services for Lot 1 Benbecula is between GBP 16,000 and GBP 30,000 (excluding VAT).
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG457310
  Cleaning Services - Lot 1 Benbecula - THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE requires a competent and professional cleaning contractor to provide a cleaning service within a number of our occupied offices, in order to provide a safe and functional working environment for HIE staff, sub-tenants (where relevant) and visitors. HIE's current requirements are divided into 6 Lots. Lot 6 met all of the required criteria and is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 and was therefore be procured using a selective (Quick Quote) process. Bidders who were interested in bidding for Lots 1-5 could do so by locating the respective PCS notices, which were all published on the same date with 'Cleaning Services' in the contract description. Bidders could submit a response for Lots 1-5 although they would only be awarded a maximum of two Lots. For more details see the "Restriction on Number on Lots Awarded" section in the Scope of Requirements document. Lot 6 lot was treated as separate process, therefore, the restriction on number of lots awarded only applied to Lots 1-5. The services will be required from Monday 3 October 2022 for an initial period of 2 years (expiring on 2 October 2024), unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term (latest expiry date: 2 October 2025). The 2-year budget currently available to deliver these services for Lot 1 Benbecula was between GBP 16,000 and GBP 30,000 (excluding VAT).

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000686841
- https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000686841. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000686841.json.