---
title: "Cleaning Services - Lot 2 Thurso"
ocid: "ocds-r6ebe6-0000686863"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000686863"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000686863.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000686863.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HIGHLANDS AND ISLANDS ENTERPRISE"
published: "2022-08-25"
---

# Cleaning Services - Lot 2 Thurso

Buyer: HIGHLANDS AND ISLANDS ENTERPRISE  
Current stage: Award  
OCID: ocds-r6ebe6-0000686863

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## Summary

The public procurement contracting process involves Highlands and Islands Enterprise seeking cleaning services in Thurso. The tender, titled "Cleaning Services - Lot 2 Thurso," is in the services category and is at the award stage. The contract has been awarded to Superclean of Thurso, with an active contract value of GBP 54,000. The services are expected to commence on October 3, 2022, for an initial 2-year period, with a possible extension up to October 2025. The procurement method used is an open procedure, and the detailed requirements include cleaning of office spaces, kitchens, washrooms, and more.

This tender for cleaning services in Thurso presents an opportunity for businesses, especially small and medium-sized enterprises (SMEs), to compete. Companies providing high-quality cleaning services suitable for office environments and compliance with award criteria such as the payment of the Real Living Wage can excel in this competitive procurement process. The contract offers potential growth avenues for companies interested in the service sector within the specified budget range of GBP 16,000 to GBP 36,000, excluding VAT, over the contract duration. The procurement is managed by Highlands and Islands Enterprise, and interested parties can access further details on the requirements and submission process through the official listing.

## Notice

THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE requires a competent and professional cleaning contractor to provide a cleaning service within a number of our occupied offices, in order to provide a safe and functional working environment for HIE staff, sub-tenants (where relevant) and visitors. HIE's current requirements are divided into 6 Lots. Lot 6 met all of the required criteria and is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 and was therefore be procured using a selective (Quick Quote) process. Bidders who were interested in bidding for Lots 1-5 could do so by locating the respective PCS notices, which were all published on the same date with 'Cleaning Services' in the contract description. Bidders could submit a response for Lots 1-5 although they would only be awarded a maximum of two Lots. For more details see the "Restriction on Number on Lots Awarded" section in the Scope of Requirements document. Lot 6 lot was treated as separate process, therefore, the restriction on number of lots awarded only applied to Lots 1-5. The services will be required from Monday 3 October 2022 for an initial period of 2 years (expiring on 2 October 2024), unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term (latest expiry date: 2 October 2025). The 2-year budget currently available to deliver these services for Lot 2 Thurso was between GBP 16,000 and GBP 36,000 (ex VAT).

### Lot Information

Lot 1

The supplier is required to provide a high-quality service in relation to the delivery of all aspects within the Scope of Requirements, and the relevant appendices, summarised as follows: -Cleaning of office accommodation -Cleaning of kitchen and canteen areas -Cleaning of washrooms and toilets -Sanitary provision -Window cleaning (internal and external) -L8 (legionella) control programme -Fire safety compliance tasks -Performance management. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE reserves the right, on giving reasonable written notice from time to time, to require changes to the Services (whether by way of the removal of Services, the addition of new Services, or increasing or decreasing the Services or specifying the order in which the Services are to be performed or the locations where the Services are to be provided). HIE shall not require any such change other than where it is permitted by Regulation 72 of the Public Contracts (Scotland) Regulations 2015. See the Scope of Requirements document for further details.

Renewal: It is expected that these services will be required from Monday 3 October 2022 for an initial period of 2 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term .

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG457311 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Aug 2022 |
| Submission deadline | 25 May 2022 |
| Future notice date | Not specified |
| Award date | 4 Aug 2022 |
| Contract period | Not specified |
| Recurrence | HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £54,000 |
| Lots value | £54,000 |
| Awards value | Not specified |
| Contracts value | £54,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHLANDS AND ISLANDS ENTERPRISE |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV2 5NA |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness South |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM6 Highlands and Islands |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SUPERCLEAN OF THURSO |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911300 - Window-cleaning services
- 90919000 - Office, school and office equipment cleaning services

## Release History

- 25 Aug 2022 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG457311
- 8 Apr 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR445625

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=15
  22nd April 2022 - Webinar recording
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=14
  22nd April 2022 - Webinar slides
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=5
  8th April 2022 - Appendix 4 - Floor plans - Lot 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=6
  8th April 2022 - Appendix 5 - Zones - Lot 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=7
  8th April 2022 - Award Criteria Tender Response Form - Lot 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=8
  8th April 2022 - Pricing Proforma - Lot 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=9
  8th April 2022 - Fair Work Practices Response Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=10
  8th April 2022 - Forms for signature - Lot 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=11
  8th April 2022 - Fair Work Practices Guidance
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=12
  8th April 2022 - Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=13
  8th April 2022 - HIE Conflicts of Interest Policy
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=1
  8th April 2022 - Scope of Requirements and Tender Guidance Notes
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=2
  8th April 2022 - Appendix 1 - Detailed scope of services - Lot 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=3
  8th April 2022 - Appendix 2 - Cleaning specification - frequencies Lot 2
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR445625&idx=4
  8th April 2022 - Appendix 3 - Compliance tasks - Lot 3
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR445625
  Cleaning Services - Lot 2 Thurso - HIE requires a competent and professional cleaning contractor to provide a cleaning service within a number of our occupied offices, in order to provide a safe and functional working environment for HIE staff, sub-tenants (where relevant) and visitors. HIE's current requirements are divided into 6 Lots. Lot 6 meets all of the required criteria and is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 and will therefore be procured using a selective (Quick Quote) process. Bidders who are interested in bidding for Lots 1-5 can do so by locating the respective PCS notices, which were all published on the same date with 'Cleaning Services' in the contract description. Bidders can submit a response for Lots 1-5 although they will only be awarded a maximum of two Lots. For more details see the "Restriction on Number on Lots Awarded" section in the Scope of Requirements document. Lot 6 lot will be treated as separate process, therefore, the restriction on number of lots awarded only applies to Lots 1-5. It is expected that these services will be required from Monday 3 October 2022 for an initial period of 2 years, unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term. The 2-year budget currently available to deliver these services for Lot 2 Thurso is between GBP 16,000 and GBP 36,000 (excluding VAT).
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG457311
  Cleaning Services - Lot 2 Thurso - THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. HIE requires a competent and professional cleaning contractor to provide a cleaning service within a number of our occupied offices, in order to provide a safe and functional working environment for HIE staff, sub-tenants (where relevant) and visitors. HIE's current requirements are divided into 6 Lots. Lot 6 met all of the required criteria and is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 and was therefore be procured using a selective (Quick Quote) process. Bidders who were interested in bidding for Lots 1-5 could do so by locating the respective PCS notices, which were all published on the same date with 'Cleaning Services' in the contract description. Bidders could submit a response for Lots 1-5 although they would only be awarded a maximum of two Lots. For more details see the "Restriction on Number on Lots Awarded" section in the Scope of Requirements document. Lot 6 lot was treated as separate process, therefore, the restriction on number of lots awarded only applied to Lots 1-5. The services will be required from Monday 3 October 2022 for an initial period of 2 years (expiring on 2 October 2024), unless terminated in accordance with the provisions of the Contract, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term (latest expiry date: 2 October 2025). The 2-year budget currently available to deliver these services for Lot 2 Thurso was between GBP 16,000 and GBP 36,000 (ex VAT).

## Notice URLs

- http://
- http://www.hie.co.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000686863
- https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000686863. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000686863.json.