---
title: "Vehicle Maintenance and Repair"
ocid: "ocds-r6ebe6-0000687116"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000687116"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000687116.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000687116.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "GLASGOW CITY COUNCIL"
published: "2023-06-08"
---

# Vehicle Maintenance and Repair

Buyer: GLASGOW CITY COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000687116

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## Summary

The Glasgow City Council has completed a procurement process for Vehicle Maintenance and Repair services. The council outsourced certain services while retaining others based on its capacity. The procurement included different lots covering various aspects such as engine inspection, tachograph calibration, transmission repair, electrical systems, servicing, and repairs for different types of vehicles.

This tender presents significant business opportunities for suppliers in the vehicle maintenance and repair industry, especially those experienced in vehicle engine inspection, tachograph calibration, transmission repair, and electrical systems. Businesses capable of providing servicing and repairs for light and heavy vehicles up to 3.5 tonnes will find this tender suitable. The tender, conducted through an open procedure, involves multiple lots with different service requirements, offering a chance for various businesses to compete and contribute to maintaining the council's vehicles.

## Notice

The council requires Bidders to submit bids for the provision of Vehicle Maintenance and Repair services to the council's vehicles, the main aim of this framework agreement is to ensure that all vehicles under the remit of the council are maintained, repaired and roadworthy. The fleet of vehicles are made up of a diverse range of vehicles from small cars, car derived vans, light goods vehicles such as caged and tipper vans, tail-lift box vehicles, minibuses, roads, lighting maintenance vehicles, gritters and tippers, skip and refuse collection vehicles, heavy articulated trucks and trailers etc. There are 9 lots as stated below- Lot 1 -Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles) Lot 2- Vehicle Tachograph Calibration and Repairs Lot 3 -Vehicle Transmission Equipment, Repair and Replacement (for light and heavy vehicles) Lot 4 -Vehicle Electrical systems (all vehicles) Lot 5 -Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnes Lot 6 -Vehicle Repairs for cars /car Derived vans including accidental damage Lot7 -Vehicle Repairs for Light goods Vehicles (LGV) up to 3.5 tonne including accidental damage Lot 8- Vehicle Repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne including accidental damage Lot 9 - Vehicle Ministry of Transport (MOT's), preparation MOT's and associated servicing and repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne. The council will outsourced the services required for Lots 1,2 and 3. The council will only outsource the required services for Lot 4, 5, 6, 7, 8 and 9 if they do not have the capacity to undertake this service in house.

### Lot Information

Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles)

This is for the provision of vehicle engine inspection and refurbishment services. The Supplier will be expected to undertake- General Engine Diagnosis Cylinder Head and Valve Train Diagnosis and Repair Engine Block Diagnosis and Repair Lubrication and Cooling Systems Diagnosis and Repair Fuel, Electrical, Ignition, Exhaust Systems Inspection and Service

Renewal: The Council will have an option to extend the framework agreement for a period of up to 2 x 12 months which will be exercised by the Council serving notice on the Supplier in accordance with the Council's Terms and Conditions

Vehicle Tachograph Calibration and Repairs (light and heavy vehicles)

This is for the provision of scheduled 2 yearly tachograph calibration and repair services for the council's vehicles to ensure the council continues to meet its legal requirements including providing a clear reference to repair or replace, calibrate and re-seal to Digital and Smart Annex 1C tachographs. The council requires the bidders to undertake- Vehicle Calibration and Repair (scheduled maintenance) Carry out test procedures Repairs to Vehicle Unit Vehicle Unit Replacement Completed Certification

Renewal: The Council will have an option to extend the framework agreement for a period of up to 2 x 12 months which will be exercised by the Council serving notice on the Supplier in accordance with the Council's Terms and Conditions

Vehicle Transmission Equipment, Repair and Replacement (for light and heavy vehicles)

This is for the provision of transmission equipment, repair and replace of gearbox, differential, steering box, power take off prop shaft repairs. Supplier will be responsible to undertake- Transporting the council's vehicle or units to the Supplier's premises for repair. Carrying out initial inspection and reporting on Suppliers' site or location of choice agreed by the council Inspection of Gearbox Repair and or Overhaul of Gearbox Final report Deliver Vehicle or Repaired Unit back to council premises.

Renewal: The Council will have an option to extend the framework agreement for a period of up to 2 x 12 months which will be exercised by the Council serving notice on the Supplier in accordance with the Council's Terms and Conditions

Vehicle Electrical systems (all vehicles)

This is for the provision of vehicle electrical system services for the council's vehicles. The council requires the Supplier to understand vehicle system fault diagnosis criteria and techniques and must be able to use fault diagnostic techniques and equipment to determine the performance of vehicle system. The council will only outsource this service if they do not have the capacity to undertake this in house. The Supplier is required to undertake- Security Systems Environmental Passenger Protection Car Key Replacement Other Essential work

Renewal: The Council will have an option to extend the framework agreement for a period of up to 2 x 12 months which will be exercised by the Council serving notice on the Supplier in accordance with the Council's Terms and Conditions

Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnes

This is for the provision of vehicle servicing and repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonne and will involve Class 4, 5 and 7 including electric vehicles, to ensure that the council continues to meet its legal requirement. The council will outsource the mandatory MOT's, including service and repairs, only if they do not have the capacity or resource to undertake this inhouse for light vehicles up to 3.5 tonnes. The Supplier is required to undertake- Ministry of Transport and associated repairs and or servicing at the time of MOT.

Renewal: The Council will have an option to extend the framework agreement for a period of up to 2 x 12 months which will be exercised by the Council serving notice on the Supplier in accordance with the Council's Terms and Conditions

Vehicle Repairs for cars /car Derived vans including accidental damage

This is for the provision of vehicle repairs for cars, car derived vans including accidental damage for the council's vehicles and ancillary equipment such as tail lifts etc when they do not have the capacity to undertake this inhouse. The council requires repair services for accident and operational damage, as well as ad-hoc repairs. The Supplier is required to undertake Body coach works including structural works. Electrical works. Mechanical works. Specialist component equipment repairs. Vehicle modification works. Panel spray painting for ad hoc requests. Provision of support on any manufacturer recall process repair. All estimates should be configured on the AUDATEX system or equivalent All repair estimates should have picture evidence of different stages of the repair including in and out of paint on request. Repairs to auxiliary equipment including tail lifts Transporting Vehicles

Renewal: The Council will have an option to extend the framework agreement for a period of up to 2 x 12 months which will be exercised by the Council serving notice on the Supplier in accordance with the Council's Terms and Conditions

Vehicle Repairs for Light goods Vehicles up to 3.5 tonne including accidental damage

This is for the provision of vehicle repair for Light Goods Vehicles up to 3.5 tonne including accidental damage for the council's vehicles and ancillary equipment such as tail lifts, penny cranes etc when they do not have the capacity to undertake this in-house. The council requires repair services for accident and operational damage, as well as ad-hoc repairs. The Supplier is required to undertake- Body coach works including structural works. Electrical works. Mechanical works. Specialist component equipment repairs. Vehicle modification works. Panel spray painting for ad hoc requests. Provision of support on any manufacturer recall process repair. All estimates should be configured on the AUDATEX system or equivalent All repair estimates should have picture evidence of different stages of the repair including in and out of paint on request. Repairs to auxiliary equipment including tail lifts Transporting Vehicles

Renewal: The Council will have an option to extend the framework agreement for a period of up to 2 x 12 months which will be exercised by the Council serving notice on the Supplier in accordance with the Council's Terms and Conditions

Vehicle Repairs for Heavy Goods Vehicles above 3.5 tonne including accidental damage

This is for the provision of vehicle repair for Heavy Goods Vehicles 3.5 tonne and above including accidental damage for the council's fleet of vehicles and ancillary equipment such as tail lifts, cranes etc when they do not have the capacity to undertake this inhouse. The council requires repair services for accident and operational damage, as well as ad-hoc repairs. The Supplier is required to undertake- Body coach works including structural works. Electrical works. Mechanical works. Specialist component equipment repairs. Vehicle modification works. Panel spray painting for ad hoc requests. Provision of support on any manufacturer recall process repair. All estimates should be configured on the AUDATEX system or equivalent All repair estimates should have picture evidence of different stages of the repair including in and out of paint on request. Repairs to auxiliary equipment including tail lifts via email vehicleworkshop@glasgow.gov.uk Transporting Vehicles

Renewal: The Council will have an option to extend the framework agreement for a period of up to 2 x 12 months which will be exercised by the Council serving notice on the Supplier in accordance with the Council's Terms and Conditions

Lot 9 (Vehicle Ministry of Transport (MOT's), preparation MOT's and associated servicing and repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne.

This is for the provision of vehicle preparation Ministry of Transport (MOT), MOT's including associated servicing and repairs for Heavy Goods Vehicles for the council's fleet. This is to ensure that the council continues to meet its legal requirements for MOT's tests pass rate to comply with their operator's licence. The council will outsource the under noted services when they do not have the capacity to undertake this inhouse. The Supplier is required to undertake- Preparation MOT's and associated serving and repairs MOT and associated repairs and servicing MOT Vehicle Failure Safety Inspection Timescales Transporting Vehicles

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN480572 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jun 2023 |
| Submission deadline | 27 May 2022 |
| Future notice date | Not specified |
| Award date | 28 Mar 2023 |
| Contract period | Not specified |
| Recurrence | This Framework is for 24 months with a potential of up to 2 x 12 month extension. Therefore it is estimated that the notice for this re-tender will be issued in 2024-2025. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,640,000 |
| Lots value | £660,500 |
| Awards value | Not specified |
| Contracts value | £2,120,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Active, Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GLASGOW CITY COUNCIL |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G2 1DU |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North East |
| Delivery location | TLM82 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 6 |
| Supplier names | AGMORS COACHWORK; ELPROSYS; GORDON COOLEY COACHBUILDERS; MOTUS COMMERCIALS; PISTONS & COMPONENTS (GLASGOW; SPRINGHILL MOT STATION |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 34 - Transport equipment and auxiliary products to transportation
- 50 - Repair and maintenance services

### Codes

- 31610000 - Electrical equipment for engines and vehicles
- 34310000 - Engines and engine parts
- 50000000 - Repair and maintenance services
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50433000 - Calibration services

## Release History

- 8 Jun 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN480572
- 27 Apr 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR446935

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR446935
  Vehicle Maintenance and Repair - The council requires Bidders to submit bids for the provision of Vehicle Maintenance and Repair services to the council's vehicles, the main aim of this framework agreement is to ensure that all vehicles under the remit of the council are maintained, repaired and roadworthy. The fleet of vehicles are made up of a diverse range of vehicles from small cars, car derived vans, light goods vehicles such as caged and tipper vans, tail-lift box vehicles, minibuses, roads, lighting maintenance vehicles, gritters and tippers, skip and refuse collection vehicles, heavy articulated trucks and trailers etc. There are 9 lots as stated below- Lot 1 -Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles) Lot 2- Vehicle Tachograph Calibration and Repairs Lot 3 -Vehicle Transmission Equipment, Repair and Replacement (for light and heavy vehicles) Lot 4 -Vehicle Electrical systems (all vehicles) Lot 5 -Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnes Lot 6 -Vehicle Repairs for cars /car Derived vans including accidental damage Lot7 -Vehicle Repairs for Light goods Vehicles (LGV) up to 3.5 tonne including accidental damage Lot 8- Vehicle Repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne including accidental damage Lot 9 - Vehicle Ministry of Transport (MOT's), preparation MOT's and associated servicing and repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne. The council will outsourced the services required for Lots 1,2 and 3. The council will only outsource the required services for Lot 4, 5, 6, 7, 8 and 9 if they do not have the capacity to undertake this service in house.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN480572
  Vehicle Maintenance and Repair - The council requires Bidders to submit bids for the provision of Vehicle Maintenance and Repair services to the council's vehicles, the main aim of this framework agreement is to ensure that all vehicles under the remit of the council are maintained, repaired and roadworthy. The fleet of vehicles are made up of a diverse range of vehicles from small cars, car derived vans, light goods vehicles such as caged and tipper vans, tail-lift box vehicles, minibuses, roads, lighting maintenance vehicles, gritters and tippers, skip and refuse collection vehicles, heavy articulated trucks and trailers etc. There are 9 lots as stated below- Lot 1 -Vehicle Engine Inspection and Refurbishment (for light and heavy vehicles) Lot 2- Vehicle Tachograph Calibration and Repairs Lot 3 -Vehicle Transmission Equipment, Repair and Replacement (for light and heavy vehicles) Lot 4 -Vehicle Electrical systems (all vehicles) Lot 5 -Vehicle Servicing and Repairs including Ministry of Transport (MOT) for light vehicles up to 3.5 tonnes Lot 6 -Vehicle Repairs for cars /car Derived vans including accidental damage Lot7 -Vehicle Repairs for Light goods Vehicles (LGV) up to 3.5 tonne including accidental damage Lot 8- Vehicle Repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne including accidental damage Lot 9 - Vehicle Ministry of Transport (MOT's), preparation MOT's and associated servicing and repairs for Heavy Goods Vehicles (HGV) above 3.5 tonne. The council will outsourced the services required for Lots 1,2 and 3. The council will only outsource the required services for Lot 4, 5, 6, 7, 8 and 9 if they do not have the capacity to undertake this service in house.

## Notice URLs

- http://
- http://www.glasgow.gov.uk
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000687116
- https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000687116. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000687116.json.