---
title: "Provision of an Incident Reporting and Recording Tool"
ocid: "ocds-r6ebe6-0000688126"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000688126"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000688126.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000688126.json"
source: "Public Contracts Scotland"
current_stage: "Tender"
buyer: "UNIVERSITY OF THE HIGHLANDS AND ISLANDS"
published: "2022-03-25"
---

# Provision of an Incident Reporting and Recording Tool

Buyer: UNIVERSITY OF THE HIGHLANDS AND ISLANDS  
Current stage: Tender  
OCID: ocds-r6ebe6-0000688126

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000688126.json)

## Summary

The University of the Highlands and Islands is seeking a contractor for the provision of an Incident Reporting and Recording Tool. This procurement falls under the education sector and is located in Inverness, UK. The tender period is open until 29 April 2022, and the procurement method utilised is the open procedure. This contract aims to establish a unified system for incident reporting across the UHI Partnership, with potential contract duration of up to four years, including two extension options based on performance.

This opportunity presents significant growth potential for businesses offering software solutions and reporting systems tailored for educational institutions. Companies with expertise in customised software development, particularly those that can incorporate comprehensive incident management capabilities and adhere to security standards, would be well-suited to compete in this tender. Participation in this process can enhance visibility within the education sector, fostering long-term partnerships with the University of the Highlands and Islands and similar organisations.

## Notice

The University of the Highlands and Islands (UHI) has a requirement for a Contractor to provide a reporting system where staff members and students (the individual(s)), across the entire UHI Partnership, have the ability to report an incident.

### Lot Information

Lot 1

The Contractor shall have the capability to offer a customised reporting solution for which different types of incidents can be categorised.

Renewal: The University will have the option to apply two (2) x twelve (12) month extension periods, subject to performance and continued University requirement. This means the maximum contract length is four (4) years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444453 |
| Notice type | PCS Notice - Website Contract Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Mar 2022 |
| Submission deadline | 29 Apr 2022 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | March/April 2026 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF THE HIGHLANDS AND ISLANDS |
| Locality | INVERNESS |
| Post town | Inverness |
| Postcode | IV3 5SQ |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48517000 - IT software package
- 72260000 - Software-related services

## Release History

- 25 Mar 2022 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444453

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444453&idx=11
  4th April 2022 - Postbox User Guide
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444453&idx=6
  25th March 2022 - Appendix E - Form of Tender
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444453&idx=7
  25th March 2022 - Appendix F - Technical Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444453&idx=8
  25th March 2022 - Appendix G - GDPR Vendor Data Processor Assurance Assessment Appendix
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444453&idx=9
  25th March 2022 - Appendix H - Cloud Risk Evaluation Questionnaire
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444453&idx=10
  25th March 2022 - Appendix I - TOMs Questions for Vendors
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444453&idx=1
  25th March 2022 - Invitation to Tender Document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444453&idx=2
  25th March 2022 - Appendix A - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444453&idx=3
  25th March 2022 - Appendix B - Freedom of Information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444453&idx=4
  25th March 2022 - Appendix C - Authority's Contract Agreement Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR444453&idx=5
  25th March 2022 - Appendix D - Supply Chain Code of Conduct
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR444453
  Provision of an Incident Reporting and Recording Tool - The University of the Highlands and Islands (UHI) has a requirement for a Contractor to provide a reporting system where staff members and students (the individual(s)), across the entire UHI Partnership, have the ability to report an incident.

## Notice URLs

- http://
- http://www.publiccontractsscotland.gov.uk
- http://www.uhi.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000688126
- https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=688126
- https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=688126
- https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000688126. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000688126.json.