--- title: "Practice Management Software (PMS) - Vet Hospital" ocid: "ocds-r6ebe6-0000689433" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000689433" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000689433.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000689433.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "UNIVERSITY OF EDINBURGH" published: "2022-05-16" --- # Practice Management Software (PMS) - Vet Hospital Buyer: UNIVERSITY OF EDINBURGH Current stage: Planning OCID: ocds-r6ebe6-0000689433 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000689433) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000689433.json) ## Summary The University of Edinburgh is initiating a procurement process for a comprehensive Practice Management Software (PMS) system for its Royal (Dick) School of Veterinary Studies. This project is classified under the education sector and will take place in Edinburgh, UK. Currently, the procurement is at the planning stage, with a communication planned for 17th May 2022. The expected outcome is to identify potential service options available for this software solution, which will support complex multidisciplinary clinical services and enhance educational benefits for students engaged in veterinary education. This tender provides a significant opportunity for businesses specialising in software development, particularly those with experience in veterinary or clinical management systems. Companies that have capabilities in creating user-friendly, integrated software solutions compatible with client management, patient flow, and reporting functionalities would be well-suited to compete. Engaging with this tender can facilitate growth for businesses looking to establish a presence within the academic and veterinary sectors, particularly those that can demonstrate innovative approaches to meeting the diverse needs outlined by the University of Edinburgh. ## Notice INTRODUCTION Royal (Dick) School of Veterinary Studies (R(D)SVS) (www.vet.ed.ac.uk) The Royal (Dick) School of Veterinary Studies, headed by Professor David Argyle, has an international reputation for its research, teaching and clinical services. The School is consistently highly ranked by The Times Higher and the Guardian newspaper. The School is accredited by the Royal College of Veterinary Surgeons (RCVS), the European Association of Establishments for Veterinary Education (EAEVE) and the American Veterinary Medical Association (AVMA) and participates in the Veterinary Medical Colleges Admissions Service (VMCAS). The School, along with The Roslin Institute and Scotland's Rural College, were part of a joint submission to the 2022 Research Excellence Framework. This submission to Unit of Assessment 6 (Agriculture, Veterinary and Food Science) was ranked as number 1 in the UK. UoE is a global education provider and has nearly 1000 undergraduate, postgraduate and research students from a number of different countries. We provide world-class education to improve the health of animals and human beings alike and are leaders in veterinary education, research, and clinical practice, at both undergraduate and postgraduate level. Veterinary Clinical Services comprises the commercial clinical activities of the R(D)SVS. We provide specialist veterinary referral services for Scotland and the North of England. We also provide first opinion services based in our Easter Bush Campus near Roslin, Midlothian. We have 2 commercial laboratories: Dairy Herd Health and Productivity Service (DHHPS) provides production animal laboratory services & a consultancy service for external clients while Easter Bush Pathology (EBP) provides comprehensive lab services for a range of species. Clients of EBP include the R(D)SVS hospitals, external organisations and other departments within The UoE. Undergraduate education is a key focus of activities in the VCS. Final year students rotate through the clinical services and are actively involved with clients, patients / procedures. Ethically approved clinical research is a key element of our activities. Much of our work contributes to a variety of research activities and projects. SOFTWARE REQUIREMENT We require a comprehensive Practice Management Software (PMS) system which can provide industry standard patient, client, pharmacy and accounting features. Due to the complexity of our organisation and the multiple demands on our clinical staff, we require the system to be user friendly & intuitive at the front end but support the complex requirements of operating multidisciplinary clinical services in a university environment. It is essential that we have a system which supports workflow including patient/laboratory sample management (LIMS) with necessary analyser interfaces and automated prompts to aid completion of activities. The system must be able to track a patient journey from consultation and admission to use of in-patient services and facilities through to discharge. The system will provide prompts and clear analysis of client account status, insurance claims status and communication with referring practices. The system will have a radiology information system (RIS) with HL7 messaging, preferably through an API with the possibility of adding an Imaging Work List service. As a teaching organization, we require the system to be of educational benefit for our undergraduates. It is beneficial for the system to allow students to experience all relevant activities on a PMS but without the ability to adversely affect true case notes. We must be able to easily and comprehensively generate, view and manage reports to allow analysis of financial performance, service performance and hospital performance. Of particular importance is the ability to store, search and extract the information for research and marketing purposes in a machine-readable format for undergraduate, academic, and administrative activities. ### Lot Information Lot 1 University of Edinburgh is conducting this market research to identify what service options are potentially available to us. Your feedback will be utilized to inform the commercial strategy and specification of requirements. We are inviting responses from current or prospective suppliers of Practice Management Software (PMS) - Vet Hospital, and your feedback will inform the commercial strategy and specification. This PIN Notice is for information gathering and market engagement only. This is not a call for competition. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY448563 | | Notice type | PCS Notice - Website Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 16 May 2022 | | Submission deadline | Not specified | | Future notice date | 17 May 2022 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF EDINBURGH | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1HT | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | TLM75 City of Edinburgh | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48612000 - Database-management system - 48780000 - System, storage and content management software package ## Release History - 16 May 2022 at 00:00 - Planning - PCS Notice - Website Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY448563 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY448563 Practice Management Software (PMS) - Vet Hospital - INTRODUCTION Royal (Dick) School of Veterinary Studies (R(D)SVS) (www.vet.ed.ac.uk) The Royal (Dick) School of Veterinary Studies, headed by Professor David Argyle, has an international reputation for its research, teaching and clinical services. The School is consistently highly ranked by The Times Higher and the Guardian newspaper. The School is accredited by the Royal College of Veterinary Surgeons (RCVS), the European Association of Establishments for Veterinary Education (EAEVE) and the American Veterinary Medical Association (AVMA) and participates in the Veterinary Medical Colleges Admissions Service (VMCAS). The School, along with The Roslin Institute and Scotland's Rural College, were part of a joint submission to the 2022 Research Excellence Framework. This submission to Unit of Assessment 6 (Agriculture, Veterinary and Food Science) was ranked as number 1 in the UK. UoE is a global education provider and has nearly 1000 undergraduate, postgraduate and research students from a number of different countries. We provide world-class education to improve the health of animals and human beings alike and are leaders in veterinary education, research, and clinical practice, at both undergraduate and postgraduate level. Veterinary Clinical Services comprises the commercial clinical activities of the R(D)SVS. We provide specialist veterinary referral services for Scotland and the North of England. We also provide first opinion services based in our Easter Bush Campus near Roslin, Midlothian. We have 2 commercial laboratories: Dairy Herd Health and Productivity Service (DHHPS) provides production animal laboratory services & a consultancy service for external clients while Easter Bush Pathology (EBP) provides comprehensive lab services for a range of species. Clients of EBP include the R(D)SVS hospitals, external organisations and other departments within The UoE. Undergraduate education is a key focus of activities in the VCS. Final year students rotate through the clinical services and are actively involved with clients, patients / procedures. Ethically approved clinical research is a key element of our activities. Much of our work contributes to a variety of research activities and projects. SOFTWARE REQUIREMENT We require a comprehensive Practice Management Software (PMS) system which can provide industry standard patient, client, pharmacy and accounting features. Due to the complexity of our organisation and the multiple demands on our clinical staff, we require the system to be user friendly & intuitive at the front end but support the complex requirements of operating multidisciplinary clinical services in a university environment. It is essential that we have a system which supports workflow including patient/laboratory sample management (LIMS) with necessary analyser interfaces and automated prompts to aid completion of activities. The system must be able to track a patient journey from consultation and admission to use of in-patient services and facilities through to discharge. The system will provide prompts and clear analysis of client account status, insurance claims status and communication with referring practices. The system will have a radiology information system (RIS) with HL7 messaging, preferably through an API with the possibility of adding an Imaging Work List service. As a teaching organization, we require the system to be of educational benefit for our undergraduates. It is beneficial for the system to allow students to experience all relevant activities on a PMS but without the ability to adversely affect true case notes. We must be able to easily and comprehensively generate, view and manage reports to allow analysis of financial performance, service performance and hospital performance. Of particular importance is the ability to store, search and extract the information for research and marketing purposes in a machine-readable format for undergraduate, academic, and administrative activities. ## Notice URLs - http:// - http://www.ed.ac.uk/schools-departments/procurement/supplying - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000689433 - https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=689433 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000689433. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000689433.json.