---
title: "CivTech 7 - Challenge 7.8 - How can technology aid parents through the admissions process for an ever-changing statutory entitlement to early learning and childcare?"
ocid: "ocds-r6ebe6-0000695292"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000695292"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000695292.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000695292.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "WEST LOTHIAN COUNCIL"
published: "2023-09-12"
---

# CivTech 7 - Challenge 7.8 - How can technology aid parents through the admissions process for an ever-changing statutory entitlement to early learning and childcare?

Buyer: WEST LOTHIAN COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000695292

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## Summary

The West Lothian Council has concluded the procurement process for the contract "CivTech 7 - Challenge 7.8 - How can technology aid parents through the admissions process for an ever-changing statutory entitlement to early learning and childcare?". This contract falls under the services category and was awarded to GearedApp Ltd for a value of £587,538. The procurement method employed was an open procedure. The tender process has been completed, and the contract was signed on 20th March 2023.

This tender presents an opportunity for businesses specialising in technology solutions for early learning and childcare services. The procurement stage has now reached the award phase, and the contract has been active since the signing on 20th March 2023. Businesses with expertise in developing user-friendly systems for managing application processes and ensuring fair allocation of places can benefit from the opportunities offered by this contract.

## Notice

All 3 and 4 year olds, and some 2 year olds, have a statutory entitlement to early learning and childcare (nursery education). There are council run nurseries and partner providers. Within each setting we offer different options for patterns of attendance, and the entitlement can be split between providers. The challenge is to find a solution to manage the application process. We need to allocate places fairly in line with our placing guidelines and parents / carers need to be kept informed about the progress of their application. We need the solution to be straightforward for staff and parents / carers to use. Please visit our website for information on CivTech and how to get involved: https://www.civtech.scot/how-to-apply https://www.civtech.scot/selection-process

### Lot Information

Lot 1

CivTech's mission is to drive daring and innovation in the public sector by collaboratively solving Challenges that make people's lives better - and in doing so create generations of sustainable, high growth businesses. CivTech brings together public sector expertise and private sector innovation to solve real problems, develop new products, and deliver better, faster and easier services for everyone. Central to the approach is co-production with the citizen. Part of the Scottish Government's Digital Directorate, CivTech's approach is helping transform public sector engagement with tech and innovation, delivering significant benefits to public services, producing genuine uplifts for the Scottish economy - and along the way, making lives better. Across the country there are problems public sector organisations would like to solve and in the current environment the need for smart, efficient and effective products has never been greater. The Scottish Government is aware innovation is a good way to create them and is committed to ensuring a large part of its tech spend goes to smaller, innovative businesses. This is where CivTech comes in. The CivTech Innovation Flow is designed to create products as quickly and effectively as possible, and uses a true Accelerator model at the heart of its Innovation Flow model. For you - whether you're an individual, team or company - it's an opportunity to take on a Challenge , solve it, and win contracts with a blue-chip public sector organisation. You'll build a product, and a business to take it as far as possible. Because here's the kicker: the Challenges we issue aren't 'single organisation' problems - most exist worldwide. In short: Open Challenges are set. Any organisation, team or individual can respond. Applications are assessed, and shortlisted proposals go into an Exploration Stage which runs from the 15th of August to the 2nd of September 2022, where they are then developed further [and for which participating applicants are paid]. The best go through to the Accelerator - a period of intensive work to create the solution, and through CivTech's unique business workshop system, a business capable of taking the product to the world. The Accelerator Stage will run from the 3rd of October 2022 to the 28th of January 2023 Please visit our website for information on CivTech and how to get involved: https://www.civtech.scot/how-to-apply https://www.civtech.scot/selection-process

Renewal: Extensions may be required to allow work to be completed.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488095 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Sep 2023 |
| Submission deadline | 28 Jun 2022 |
| Future notice date | Not specified |
| Award date | 20 Mar 2023 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £650,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £587,538 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST LOTHIAN COUNCIL |
| Locality | LIVINGSTON |
| Post town | Edinburgh |
| Postcode | EH54 6FF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM14 West Lothian |
| Local authority | West Lothian |
| Electoral ward | Livingston South |
| Westminster constituency | Livingston |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GEAREDAPP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 73 - Research and development services and related consultancy services
- 80 - Education and training services
- 85 - Health and social work services

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 73000000 - Research and development services and related consultancy services
- 80110000 - Pre-school education services
- 85312000 - Social work services without accommodation

## Release History

- 12 Sep 2023 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488095
- 1 Jun 2022 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN450153

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=12
  22nd June 2022 - Questions and Answers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=11
  22nd June 2022 - Questions and answers.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=10
  21st June 2022 - Apologise the wrong question recording was uploaded. Please find the correct recording here.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=9
  16th June 2022 - Q&A Recording Session
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=3
  1st June 2022 - Application Scorecard
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=4
  1st June 2022 - Accelerator Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=5
  1st June 2022 - Exploration Terms and Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=6
  1st June 2022 - Instructions for submitting proposals
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=7
  1st June 2022 - Guidance for terms and conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=8
  1st June 2022 - PCS Advert
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=1
  1st June 2022 - Mandatory Exclusion Form
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN450153&idx=2
  1st June 2022 - Application Form
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN450153
  CivTech 7 - Challenge 7.8 - How can technology aid parents through the admissions process for an ever-changing statutory entitlement to early learning and childcare? - All 3 and 4 year olds, and some 2 year olds, have a statutory entitlement to early learning and childcare (nursery education). There are council run nurseries and partner providers. Within each setting we offer different options for patterns of attendance, and the entitlement can be split between providers. The challenge is to find a solution to manage the application process. We need to allocate places fairly in line with our placing guidelines and parents / carers need to be kept informed about the progress of their application. We need the solution to be straightforward for staff and parents / carers to use. Please visit our website for information on CivTech and how to get involved: https://www.civtech.scot/how-to-apply https://www.civtech.scot/selection-process
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP488095
  CivTech 7 - Challenge 7.8 - How can technology aid parents through the admissions process for an ever-changing statutory entitlement to early learning and childcare? - All 3 and 4 year olds, and some 2 year olds, have a statutory entitlement to early learning and childcare (nursery education). There are council run nurseries and partner providers. Within each setting we offer different options for patterns of attendance, and the entitlement can be split between providers. The challenge is to find a solution to manage the application process. We need to allocate places fairly in line with our placing guidelines and parents / carers need to be kept informed about the progress of their application. We need the solution to be straightforward for staff and parents / carers to use. Please visit our website for information on CivTech and how to get involved: https://www.civtech.scot/how-to-apply https://www.civtech.scot/selection-process

## Notice URLs

- http://
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000695292
- https://www.civtech.scot/how-to-apply
- https://www.civtech.scot/selection-process
- https://www.publiccontractsscotland.gov.uk/
- https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court
- https://www.westlothian.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000695292. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000695292.json.